Agenda Item
ii. Extension (Renewal) Bid No. 20-19 School Nutrition Paper Products (Renewal Year 4 of 4) to Southeastern Paper Group, in the amount not to exceed $3,000,000.00 for SY 23-24
Summary: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It requested that the Board of Education approve the extension of Bid 20-19, School Nutrition Paper Products to Southeastern Paper Group, in the amount not to exceed $3,000,000.00 for SY 23-24. This request extends the agreement for Southeastern Paper Group an additional year July 1, 2023, through June 30, 2024.
Why: Southeastern Paper Group provides appropriate portion containers and paper products to meet nutrition standards for federal reimbursable meals for DeKalb County students.
At the beginning of each school year, School Nutrition Managers and Central Office personnel are provided a vendor complaint form (Quality Assurance Form). The form is used to evaluate vendor performance, including accuracy and quality. This information is used to communicate with vendors, evaluate pricing, assess products, and monitor deliveries. This vendor’s performance met the assessment criteria.
Southeastern Paper Group provides excellent customer service and quality products. Paper products are delivered promptly and efficiently. The company is responsive and willing to support emergency order requests.
Details: Due to excellent level of service provided by Southeastern Paper Group, School Nutrition Services (SNS) request to extend Bid 20-19 for an additional year with the same terms and conditions as original term contract from July 1, 2023, through June 30, 2024.
Bid 20-19 was initially approved by the Board June 10, 2019, in the amount not to exceed $3,118,278. Year 1 is the initial year of the contract with the option of 4 renewals totaling 5 years. This is the fourth of 4 extensions allowed.
Southeastern Paper Group
2400 Sullivan Road
College Park, GA 30337
Financial impact: There is no impact to the General Fund. School Nutrition Services is a self-supporting entity with revenue based on meal participation and supplemental sales. Funds will be paid from GL account 622.3100.561000.00062.8200.9990.8015.040.0000
Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678.676.1470
Dr. Connie R. Walker, Executive Director of School Nutrition Services, Division of Operations, 678. 676.1780
Effective: Upon Board approval
Status: Approved by General Counsel
DATE(MM/DD/YYYY)
CERTIFICATE OF LIABILITY INSURANCE 01/31/2023
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certificate does not confer rights to the certificate holder in lieu of such endorsement(s).
PRODUCER CONTACT
NAME:
Aon Risk Services Central, Inc. PHONE FAX
(A/C. No. Ext):
(866) 283-7122 (800) 363-0105
Chicago IL Office (A/C. No.):
200 East Randolph E-MAIL
Chicago IL 60601 USA ADDRESS:
INSURER(S) AFFORDING COVERAGE NAIC #
INSURED INSURER A: American Guarantee & Liability Ins Co 26247
Southeastern Paper Group LLC. INSURER B: Zurich American Ins Co 16535
50 Old Blackstock Road
Spartanburg SC 29301 USA INSURER C: Navigators Insurance Co 42307
INSURER D:
INSURER E:
INSURER F:
COVERAGES CERTIFICATE NUMBER: 570097630867 REVISION NUMBER:
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD
INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
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EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. Limits shown are as requested
INSR ADDL SUBR POLICY EFF POLICY EXP
LTR TYPE OF INSURANCE INSD WVD POLICY NUMBER (MM/DD/YYYY) (MM/DD/YYYY) LIMITS
B X COMMERCIAL GENERAL LIABILITY
Y GLO695375000 11/01/2022 11/01/2023 EACH OCCURRENCE $1,000,000
DAMAGE TO RENTED
CLAIMS-MADE X OCCUR $1,000,000
PREMISES (Ea occurrence)
MED EXP (Any one person) $10,000
PERSONAL & ADV INJURY $1,000,000
570097630867
GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $2,000,000
PRO-
POLICY X LOC PRODUCTS - COMP/OP AGG $2,000,000
JECT
OTHER:
B AUTOMOBILE LIABILITY Y BAP 7432154-01 11/01/2022 11/01/2023 COMBINED SINGLE LIMIT
$1,000,000
(Ea accident)
BODILY INJURY ( Per person)
Certificate No :
X ANY AUTO
SCHEDULED BODILY INJURY (Per accident)
OWNED
AUTOS
AUTOS ONLY PROPERTY DAMAGE
HIRED AUTOS NON-OWNED
(Per accident)
ONLY AUTOS ONLY
A X UMBRELLA LIAB X OCCUR AUC759289801 11/01/2022 11/01/2023 EACH OCCURRENCE $5,000,000
EXCESS LIAB CLAIMS-MADE AGGREGATE $5,000,000
DED RETENTION
B WORKERS COMPENSATION AND WC743215101 11/01/2022 11/01/2023 X PER STATUTE OTH
EMPLOYERS' LIABILITY -
Y/N AOS
ANY PROPRIETOR / PARTNER / EXECUTIVE
N
E.L. EACH ACCIDENT $1,000,000
OFFICER/MEMBER EXCLUDED? N/A
(Mandatory in NH) E.L. DISEASE-EA EMPLOYEE $1,000,000
If yes, describe under
DESCRIPTION OF OPERATIONS below E.L. DISEASE-POLICY LIMIT $1,000,000
7777777707070700077761616045571110747517226304466107642005772505102073741755374001210704351332370221007536332476137774077225100621473130766440513416756407666335362057453076727242035772000777777707000707007
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DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required)
RE: Custodial Cleaning Chemical Supplies For bid #:22-497. Certificate Holder is included as Additional Insured in accordance
with the policy provisions of the General Liability and Automobile Liability policies.
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SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE
EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE
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DeKalb County School District AUTHORIZED REPRESENTATIVE
1701 Mountain Industrial Boulevard
Stone Mountain GA 30083-1027 USA
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AGENCY CUSTOMER ID: 570000088556
LOC #:
ADDITIONAL REMARKS SCHEDULE Page _ of _
AGENCY NAMED INSURED
Aon Risk Services Central, Inc. Southeastern Paper Group LLC.
POLICY NUMBER
See Certificate Number: 570097630867
CARRIER NAIC CODE
See Certificate Number: 570097630867 EFFECTIVE DATE:
ADDITIONAL REMARKS
THIS ADDITIONAL REMARKS FORM IS A SCHEDULE TO ACORD FORM,
FORM NUMBER: ACORD 25 FORM TITLE: Certificate of Liability Insurance
INSURER(S) AFFORDING COVERAGE NAIC #
INSURER
INSURER
INSURER
INSURER
If a policy below does not include limit information, refer to the corresponding policy on the ACORD
ADDITIONAL POLICIES
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POLICY POLICY
INSR ADDL SUBR POLICY NUMBER LIMITS
EFFECTIVE EXPIRATION
LTR TYPE OF INSURANCE INSD WVD DATE DATE
(MM/DD/YYYY) (MM/DD/YYYY)
EXCESS LIABILITY
C CH22AXSZ09LRCIV 11/01/2022 11/01/2023 Aggregate $10,000,000
Each $10,000,000
Occurrence
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