Agenda Item
iii. Extension (Renewal) Bid No. 20-23 Bread (Year 4 of 4) to Bimbo Bakeries USA, Inc. in the amount not to exceed $891,770.00 for SY 23-24
Summary: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested that the Board of Education approve the extension of Bid 20-23, Bread to Bimbo Bakeries USA, Inc. in the amount not to exceed $891,770.00 for SY 23-24.
Why: Bimbo Bakeries USA, Inc provides whole grain bread products that meet the Child Nutrition, USDA standards for meal pattern requirements.
At the beginning of each school year, School Nutrition Managers and Central Office personnel are provided a vendor complaint form (Quality Assurance Form). The form is used to evaluate vendor performance including, accuracy and quality. This information is used to communicate with vendors, evaluate pricing, assess products, and monitor deliveries. This vendor’s performance met the assessment criteria.
Bimbo Bakeries USA, Inc provides excellent customer service and quality products. Bread products are delivered promptly and efficiently. The company is responsive and willing to support emergency order requests.
Details: Due to excellent level of service provided by Bimbo Bakeries USA, Inc, School Nutrition Services (SNS) request to extend Bid 20-23 for an additional year with the same terms and conditions as original term contract from July 1, 2023 through June 30, 2024.
Inflation has had a tremendous impact on the cost of food, paper, and supplies. DCSD price provision allows price change at the extension/renewal anniversary commencing July 1, 2023. The vendor must supply the Purchasing Department of the DCSD with written proof from the manufacturer when (if) price changes occur. The written notification from the manufacturer (for DCSD) may specify actual dollar changes or may specify the change as a percentage.
Bid 20-23 was initially approved by the Board July 8, 2019, in the amount not to exceed $715,000.00. This is the fourth of 4 extensions allowed.
Bimbo Bakeries USA, Inc.
3310 Pantersville Road
Decatur, GA 30034
Financial impact: There is no impact to the General Fund. School Nutrition Services is a self-supporting entity with revenue based on meal participation and supplemental sales. Funds will be paid from GL account 622.3100.563000.00062.8200.9990.8015.040.0000
Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678.676.1470
Dr. Connie R. Walker, Executive Director of School Nutrition Services, Division of Operations, 678. 676.1780
Effective: Upon Board approval
Status: Approved by General Counsel