Agenda Item
i. RFP 23-544 for Ambulance Services to Metro Ambulance Services, Inc. dba American Medical Response – Not to exceed $250,000 annually (not to exceed $1,250,000.00 entire contract)
Summary: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested that the Board of Education approve the award of RFP 23-544 Ambulance Services to Metro Ambulance Services, Inc. dba American Medical Response, not to exceed $1,250,000.00 ($250,000 annually).
Why: DCSD desires to contract with Metro Ambulance Services, Inc. dba American Medical Response, to provide basic life support (BLS) ambulance services during athletic events and graduation events for the DeKalb County School District. DCSD needs ambulance service for the Athletic Fall and Spring sporting seasons. Ambulance services will be required for all high school varsity, junior varsity, and middle school football games; varsity, junior varsity and middle school track and field; cross country, lacrosse, soccer games and high school graduations. The ambulance company will be required to be present throughout each entire event; and ambulance shall be a basic life support ambulance with all the necessary and required basic life support equipment required by the State of Georgia Department of Public Health Rules and Regulations 511-9-2 Emergency Medical Services for ground ambulance services.
Details: Specific details related to the scope of work for this Request for Proposal can be found on the DeKalb County School District’s solicitation website at https://dekalbschoolsga.ionwave.net/
The RFP was issued on October 27, 2022, and notification of the upcoming RFP was sent via email to 19 vendors from the DCSD vendor list, 252 vendors through the State of Georgia Procurement Registry, and 159 vendors through IonWave (DCSD Purchasing solicitation website). The solicitation was advertised in the Champion for two (2) weeks - October 27, 2022 and November 3, 2022. Eight (8) people attended the virtual pre-proposal conference on November 8, 2022, representing three (3) entities. One (1) proposal was received on November 29, 2022. The proposal was deemed responsive and evaluated by an evaluation committee, which consisted of four (4) staff members from the Athletics Department.
* Because only one (1) proposal was received, a market analysis was conducted by the Vendor Services/Procurement department on December 5, 2023, to determine why entities in attendance at the pre-proposal conference did not submit a proposal. Entities on the vendor list were also included in the analysis. The results of the market analysis are included/attached.
Financial impact: The total budget for RFP 23-544 Ambulance Services by Metro Ambulance Services, Inc dba American Medical Response is allocated from the cost code (100.2500.530200.00011.7090.9990.8010.040.0000) EMT/Ambulance Service - Athletics’ General Fund Budget in the amount not to exceed $1,250,000.00 ($250,000 annually).
Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678.676.1470
Mr. James Jackson, Executive Director Athletics, Division of Operations, 678.676.1824
Effective: Upon board approval
Status: Approved by general counsel
MARKET ASSESSMENT SUMMARY
RFP No. RFP 23-544 No. of Bids/Responses Received 1
Name of Project Ambulance Services Person Conducting Survey L. Watkins Purchasing Auditor
Name Title
How Contact Date Response
No. Date Company Name Contact Person Telephone Email Was Made Reason(s) for No Response Received
fairly new to government contracting & was not sure I'd be
1 1/5/2023 SS & Co Consulting Sally Seabrooks sallyseabrooks@icloud.com Email/phone able to mee the demand. 1/7/2023
long application; family member sick; limited personnel
2 1/5/2023 Q-Bert Davenport Felicia Buice southern01@comcast.net Email/phone would not allow them to meet schedule. 1/6/2023
3 1/5/2023 d0cseven1@gmail.com Email No Response.
Advanced Medical Transport, LLC advancedmedtransportllc@gmail.com
4 1/5/2023 Email No Response.
Core Care Medical Transport, LLC corecaremedicaltransport@gmail.com
5 1/5/2023 Email No Response.
Ga Peach Medical Transportation, LLC gapeachmedicaltransportation@gmail.com
6 1/5/2023 Email No Response.
Grace Care Ambulance infoc@gracecareservices.org
7 1/5/2023 Email EMAIL RETURNED
nhayes@gracecareservice.org
Email No Response.
Heart to Heart contact@heart2heartmedicaltransport.com
8 1/5/2023 Email No Response.
Life Link EMS lifelinkems.cj@gmail.com
9 1/5/2023 Email No Response.
10 1/5/2023 MedStar EMC, LLC glen@medstarga.com Email No Response.
Quality Care Medical Transportation, LLC henry@qualitycareems.com
11 1/5/2023 Email No Response.
12 1/5/2023 Gold Cross Ambulance jhill@goldcross.org Email EMAIL RETURNED
13 1/5/2023 Air Methods bbrodin@airmethods.com Email No Response.
mbyers@airmethods.com Email EMAIL RETURNED
art.torwirt@airmethods.com Email EMAIL RETURNED
kurt.mueller@airmethods.com Email Out of Office Reply
14 1/5/2023 Grady EMS csmith@4gmh.edu Email No Response.
15 1/5/2023 Emergency Medical Services LLC rhuskey@windstream.net Email No Response.
16 1/5/2023 ProCare Emergency Medical Service tonythrash@procareems.com Email No Response.
specialoperations@procareems.com Email No Response.
12/15/2010 jh
17 1/5/2023 LifeCare EMS info@lifecareemsga.com Email No Response.
18 1/5/2023 Pafford Medical Services medcomm@paffordems.com Email No Response.
kgriffin@paffordems.com Email No Response.
clay@paffordems.com Email No Response.
19 1/5/2023 Life Link EMS info@lifelinkemsllc.com Email No Response.
20 1/5/2023 MetroAtlanta Ambulance Service dennis.westover@maas911.com Email No Response.
Market Survey: An attempt to determine whether there are qualified sources capable of satisfying the specific requirement for supplies, services, or construction; may range from written or oral; to consultation of technical and scientific journals, to solicitation
12/15/2010 jh