Agenda Item
ii. Extension (Renewal) Bid No. 20-19 School Nutrition Paper Products (Renewal Year 4 of 4) to Southeastern Paper Group, in the amount not to exceed $3,000,000.00 for SY 23-24
Summary: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It requested that the Board of Education approve the extension of Bid 20-19, School Nutrition Paper Products to Southeastern Paper Group, in the amount not to exceed $3,000,000.00 for SY 23-24. This request extends the agreement for Southeastern Paper Group an additional year July 1, 2023, through June 30, 2024.
Why: Southeastern Paper Group provides appropriate portion containers and paper products to meet nutrition standards for federal reimbursable meals for DeKalb County students.
At the beginning of each school year, School Nutrition Managers and Central Office personnel are provided a vendor complaint form (Quality Assurance Form). The form is used to evaluate vendor performance, including accuracy and quality. This information is used to communicate with vendors, evaluate pricing, assess products, and monitor deliveries. This vendor’s performance met the assessment criteria.
Southeastern Paper Group provides excellent customer service and quality products. Paper products are delivered promptly and efficiently. The company is responsive and willing to support emergency order requests.
Details: Due to excellent level of service provided by Southeastern Paper Group, School Nutrition Services (SNS) request to extend Bid 20-19 for an additional year with the same terms and conditions as original term contract from July 1, 2023, through June 30, 2024.
Bid 20-19 was initially approved by the Board June 10, 2019, in the amount not to exceed $3,118,278. Year 1 is the initial year of the contract with the option of 4 renewals totaling 5 years. This is the fourth of 4 extensions allowed.
Southeastern Paper Group
2400 Sullivan Road
College Park, GA 30337
Financial impact: There is no impact to the General Fund. School Nutrition Services is a self-supporting entity with revenue based on meal participation and supplemental sales. Funds will be paid from GL account 622.3100.561000.00062.8200.9990.8015.040.0000
Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678.676.1470
Dr. Connie R. Walker, Executive Director of School Nutrition Services, Division of Operations, 678. 676.1780
Effective: Upon Board approval
Status: Approved by General Counsel
Chronology of Agenda Item
Scope: Extension of bid from July 1, 2023 through June 30, 2024 to Southeastern Paper Group.
Overview of Company:
Southeastern Paper Group was founded by E. Lewis Miller, Sr., in September 1969 in
Spartanburg, South Carolina. From a 10,000 square foot warehouse and 10 employees,
Southeastern has expanded to 12 distribution centers servicing 7 states, more than 1,000,000
square feet in facilities, and nearly 450 employees. The company’s success is attributed to a
commitment to distribute quality products and to provide unmatched service.
Southeastern is a leading distributor of disposables, packaging, janitorial supplies and equipment.
The company has positioned itself as a single source supplier and consultant for businesses and
government facilities in healthcare, lodging, packing systems, building service contractors,
education, food service, redistributors and supermarkets.
In addition to DeKalb County, Southeastern Paper Group services Gwinnett and Cobb Counties.
Award Process: Four vendors responded to the solicitation, all were reviewed and deemed
responsive to requirements of the solicitation by the Purchasing department. School Nutrition
Services evaluation panel selected Southeastern Paper Group as the most responsible and
responsive bidder.
Bid 20-19 was extended for SY 2020-2021, SY 2021-2022 and SY 2022-2023.
School Nutrition Services (SNS) requested to extend Bid 20-19 for SY 2023-2024 with the same
terms and conditions as the original term contract from July 1, 2023 through June 30, 2024.