Agenda Item
iii. Extension (Renewal) Bid No. 20-23 Bread (Year 4 of 4) to Bimbo Bakeries USA, Inc. in the amount not to exceed $891,770.00 for SY 23-24
Summary: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested that the Board of Education approve the extension of Bid 20-23, Bread to Bimbo Bakeries USA, Inc. in the amount not to exceed $891,770.00 for SY 23-24.
Why: Bimbo Bakeries USA, Inc provides whole grain bread products that meet the Child Nutrition, USDA standards for meal pattern requirements.
At the beginning of each school year, School Nutrition Managers and Central Office personnel are provided a vendor complaint form (Quality Assurance Form). The form is used to evaluate vendor performance including, accuracy and quality. This information is used to communicate with vendors, evaluate pricing, assess products, and monitor deliveries. This vendor’s performance met the assessment criteria.
Bimbo Bakeries USA, Inc provides excellent customer service and quality products. Bread products are delivered promptly and efficiently. The company is responsive and willing to support emergency order requests.
Details: Due to excellent level of service provided by Bimbo Bakeries USA, Inc, School Nutrition Services (SNS) request to extend Bid 20-23 for an additional year with the same terms and conditions as original term contract from July 1, 2023 through June 30, 2024.
Inflation has had a tremendous impact on the cost of food, paper, and supplies. DCSD price provision allows price change at the extension/renewal anniversary commencing July 1, 2023. The vendor must supply the Purchasing Department of the DCSD with written proof from the manufacturer when (if) price changes occur. The written notification from the manufacturer (for DCSD) may specify actual dollar changes or may specify the change as a percentage.
Bid 20-23 was initially approved by the Board July 8, 2019, in the amount not to exceed $715,000.00. This is the fourth of 4 extensions allowed.
Bimbo Bakeries USA, Inc.
3310 Pantersville Road
Decatur, GA 30034
Financial impact: There is no impact to the General Fund. School Nutrition Services is a self-supporting entity with revenue based on meal participation and supplemental sales. Funds will be paid from GL account 622.3100.563000.00062.8200.9990.8015.040.0000
Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678.676.1470
Dr. Connie R. Walker, Executive Director of School Nutrition Services, Division of Operations, 678. 676.1780
Effective: Upon Board approval
Status: Approved by General Counsel
DATE (MM/DD/YYYY)
CERTIFICATE OF LIABILITY INSURANCE 1/31/2024 1/5/2023
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES
BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED
REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.
IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed.
If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on
this certificate does not confer rights to the certificate holder in lieu of such endorsement(s).
CONTACT
PRODUCER LOCKTON COMPANIES NAME:
2100 ROSS AVENUE, SUITE 1400 PHONE FAX
(A/C, No, Ext): (A/C, No):
DALLAS TX 75201 E-MAIL
ADDRESS:
214-969-6700
INSURER(S) AFFORDING COVERAGE NAIC #
INSURER A : ACE American Insurance Company 22667
INSURED
Bimbo Bakeries Inc. on behalf of itself and INSURER B : Indemnity Insurance Co of North America 43575
1359436 U.S. subsidiaries including INSURER C : ACE Fire Underwriters Insurance Company 20702
(see attached addendum) INSURER D :
255 Business Center Dr. INSURER E :
Horsham PA 19044
INSURER F :
COVERAGES * CERTIFICATE NUMBER: 12152939 REVISION NUMBER: XXXXXXX
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD
INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,
EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
INSR ADDL SUBR POLICY EFF POLICY EXP
LTR TYPE OF INSURANCE INSD WVD POLICY NUMBER (MM/DD/YYYY) (MM/DD/YYYY) LIMITS
A X COMMERCIAL GENERAL LIABILITY Y Y HDO G47308914 1/31/2023 1/31/2024 EACH OCCURRENCE $ 1,000,000
DAMAGE TO RENTED
CLAIMS-MADE X OCCUR PREMISES (Ea occurrence) $ 1,000,000
MED EXP (Any one person) $ 5,000
PERSONAL & ADV INJURY $ 1,000,000
GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $ 10,000,000
PRO-
POLICY JECT XLOC PRODUCTS - COMP/OP AGG $ 2,000,000
OTHER: $
COMBINED SINGLE LIMIT
A AUTOMOBILE LIABILITY N N ISA H10704029 1/31/2023 1/31/2024 (Ea accident) $
5,000,000
A ANY AUTO
XSA H25556446 1/31/2022 1/31/2025
A X Phys. Damage – Self-Insured BODILY INJURY (Per person) $
XXXXXXX
OWNED SCHEDULED BODILY INJURY (Per accident) $ XXXXXXX
AUTOS ONLY AUTOS
HIRED NON-OWNED PROPERTY DAMAGE $ XXXXXXX
AUTOS ONLY AUTOS ONLY (Per accident)
$ XXXXXXX
UMBRELLA LIAB OCCUR NOT APPLICABLE EACH OCCURRENCE $ XXXXXXX
EXCESS LIAB CLAIMS-MADE AGGREGATE $ XXXXXXX
DED RETENTION $ $ XXXXXXX
WORKERS COMPENSATION PER OTH-
B N WLR C70307960 (AOS) 1/31/2023 1/31/2024 X STATUTE ER
AND EMPLOYERS' LIABILITY Y/N
C ANY PROPRIETOR/PARTNER/EXECUTIVE SCF C70308046 (WI) 1/31/2023 1/31/2024 E.L. EACH ACCIDENT $ 1,000,000
OFFICER/MEMBER EXCLUDED? N N/A
(Mandatory in NH) E.L. DISEASE - EA EMPLOYEE $ 1,000,000
If yes, describe under
DESCRIPTION OF OPERATIONS below E.L. DISEASE - POLICY LIMIT $ 1,000,000
DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required)
CERTIFICATE HOLDER CANCELLATION See Attachments
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE
THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN
12152939 ACCORDANCE WITH THE POLICY PROVISIONS.
Dekalb County School District
1701 Mountain Ind. Blvd. AUTHORIZED REPRESENTATIVE
Stone Mountain GA 30083
© 1988-2015 ACORD CORPORATION. All rights reserved.
ACORD 25 (2016/03) The ACORD name and logo are registered marks of ACORD
Attachment Code: D559175 Master ID: 1359436, Certificate ID: 12152939
INSURED:
Bimbo Bakeries Inc. on behalf
of itself and U.S. subsidiaries
including (see attached addendum)
255 Business Center Drive
Horsham, PA 19044 USA
The following are Named Insureds under the GL and Auto policies:
Acelerada, LLC
Advantafirst Capital Financial Services, LLC
Arnold Sales Company LLC
Bays Bakery Inc.
Bimbo Bakeries USA, Inc.
Bimbo Bakeries Distribution Company, LLC
Bimbo Foods Bakeries Distribution, LLC
Earthgrains Baking Companies, LLC
Earthgrains Distribution, LLC
Stroehmann Line-Haul, L.P.
Tia Rosa Bakery of Ohio, Inc.
Bimbo Bakehouse LLC
Bimbo Bakehouse INC
Bimbo QSR Chicago, LLC
Olympic Freightways, LLC
Emmy’s Organics, LLC
St. Pierre Groupe, LLC
The following are Named Insureds under the WC policies:
Bimbo Bakeries USA, Inc.
Bimbo Bakehouse LLC
St. Pierre Groupe, LLC
Attachment Code: D559175 Master ID: 1359436, Certificate ID: 12152939
Attachment Code: D484885 Certificate ID: 12152939
1
POLICY NUMBER: HDO G47308914 Endorsement Number: 2
COMMERCIAL GENERAL LIABILITY
CG 20 26 12 19
THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY.
ADDITIONAL INSURED – DESIGNATED
PERSON OR ORGANIZATION
This endorsement modifies insurance provided under the following:
COMMERCIAL GENERAL LIABILITY COVERAGE PART
SCHEDULE
Name Of Additional Insured Person(s) Or Organization(s): Any person or organization whom you have
agreed to include as an additional insured under a written contract, provided such contract was executed prior to
the date of loss.
Information required to complete this Schedule, if not shown above, will be shown in the Declarations.
A. Section II – Who Is An Insured is amended to B. With respect to the insurance afforded to these
include as an additional insured the person(s) or additional insureds, the following is added to
organization(s) shown in the Schedule, but only Section III – Limits Of Insurance:
with respect to liability for "bodily injury", "property If coverage provided to the additional insured is
damage" or "personal and advertising injury" required by a contract or agreement, the most we
caused, in whole or in part, by your acts or will pay on behalf of the additional insured is the
omissions or the acts or omissions of those acting amount of insurance:
on your behalf:
1. Required by the contract or agreement; or
1. In the performance of your ongoing operations;
or 2. Available under the applicable limits of
insurance;
2. In connection with your premises owned by or
rented to you. whichever is less.
However: This endorsement shall not increase the applicable
limits of insurance.
1. The insurance afforded to such additional
insured only applies to the extent permitted by
law; and
2. If coverage provided to the additional insured is
required by a contract or agreement, the
insurance afforded to such additional insured
will not be broader than that which you are
required by the contract or agreement to
provide for such additional insured.
CG 20 26 12 19 © Insurance Services Office, Inc., 2018 Page 1 of 1
Attachment Code: D484868 Certificate ID: 12152939
1
POLICY NUMBER: HDO G47308914 Endorsement Number: 1
COMMERCIAL GENERAL LIABILITY
CG 24 04 12 19
THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY.
WAIVER OF TRANSFER OF RIGHTS OF RECOVERY
AGAINST OTHERS TO US (WAIVER OF SUBROGATION)
This endorsement modifies insurance provided under the following:
COMMERCIAL GENERAL LIABILITY COVERAGE PART
ELECTRONIC DATA LIABILITY COVERAGE PART
LIQUOR LIABILITY COVERAGE PART
POLLUTION LIABILITY COVERAGE PART DESIGNATED SITES
POLLUTION LIABILITY LIMITED COVERAGE PART DESIGNATED SITES
PRODUCTS/COMPLETED OPERATIONS LIABILITY COVERAGE PART
RAILROAD PROTECTIVE LIABILITY COVERAGE PART
UNDERGROUND STORAGE TANK POLICY DESIGNATED TANKS
SCHEDULE
Name Of Person(s) Or Organization(s):Any person or organization against whom you have agreed to waive
your right of recovery in a written contract, provided such contract was executed prior to the date of loss.
Information required to complete this Schedule, if not shown above, will be shown in the Declarations.
The following is added to Paragraph 8. Transfer Of
Rights Of Recovery Against Others To Us of
Section IV – Conditions:
We waive any right of recovery against the person(s) or
organization(s) shown in the Schedule above because
of payments we make under this Coverage Part. Such
waiver by us applies only to the extent that the insured
has waived its right of recovery against such person(s)
or organization(s) prior to loss. This endorsement
applies only to the person(s) or organization(s) shown
in the Schedule above.
CG 24 04 12 19 © Insurance Services Office, Inc., 2018 Page 1 of 1