Agenda Item
i. Extension (Renewal) Bid No. 20-17 Fresh Produce & Eggs (Year 4 of 4) to Royal Food Service, in the amount not to exceed $3,141,800.00 for SY 23-24
Summary: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It requested that the Board of Education approve the extension of Bid 20-17, Fresh Produce & Eggs to Royal Food Service, in the amount not to exceed $3,141,800.00 for SY 23-24.
Why: Royal Food Service is the State approved vendor for the Department of Defense Fresh Fruits and Vegetables Program. The company is the Southeast premier distributor of fresh produce and dairy products. Royal Food Service has access to local growers of fruits and vegetables, which has enhanced DeKalb County School District’s Farm to School Initiative. The vendor responds quickly to emergency orders to ensure compliance with Federal and State nutrition standards.
At the beginning of each school year, School Nutrition Managers and Central Office personnel are provided a vendor complaint form (Quality Assurance Form). The form is used to evaluate vendor performance, including accuracy and quality. This information is used to communicate with vendors, evaluate pricing, assess products, and monitor deliveries. This vendor’s performance met the assessment criteria.
Royal Food Service is Hazard Analysis and Critical Control Points (HACCP) certified, which ensures food safety and sanitation compliance.
Details: Due to the excellent level of service provided by Royal Food Service, School Nutrition Services (SNS) request to extend Bid 20-17 for an additional year with the same terms, conditions and pricing as original term contract from July 1, 2023, through June 30, 2024.
Bid 20-17 was initially approved by the Board on June 10, 2019, in the amount not to exceed $2,420,000.00. This is the fourth of 4 extensions allowed.
Financial impact: There is no impact to the General Fund. School Nutrition Services is a self-supporting entity with revenue based on meal participation and supplemental sales. Funds will be paid from GL account 622.3100.563000.00062.8200.9990.8015.040.0000
Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678.676.1470
Dr. Connie R. Walker, Executive Director of School Nutrition Services, Division of Operations, 678.676.1780
Effective: Upon Board approval
Status: Approved by General Counsel
DATE (MM/DD/YYYY)
CERTIFICATE OF LIABILITY INSURANCE 02/23/2022
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES
BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED
REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.
IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed.
If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on
this certificate does not confer rights to the certificate holder in lieu of such endorsement(s).
PRODUCER CONTACT Bryan Cruce
NAME:
Sterling Seacrest Pritchard PHONE (678) 424-6500 FAX (678) 424-6527
(A/C, No, Ext): (A/C, No):
P O Box 724137 E-MAIL bcruce@sspins.com
ADDRESS:
INSURER(S) AFFORDING COVERAGE NAIC #
Atlanta GA 31139 INSURER A : Zurich American Insurance Company 16535
INSURED INSURER B : National Fire & Marine Insurance 20079
Royal Food Service Co., Inc. INSURER C : Endurance American Specialty Ins. Co. 41718
3720 Zip Industrial Boulevard INSURER D : Starstone Specialty Insurance Company 44776
INSURER E : Westfield Specialty Insurance Company. 16992
Atlanta GA 30354 INSURER F :
COVERAGES CERTIFICATE NUMBER: 22-23 Liability REVISION NUMBER:
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD
INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,
EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
INSR ADDL SUBR POLICY EFF POLICY EXP
LTR TYPE OF INSURANCE INSD WVD POLICY NUMBER (MM/DD/YYYY) (MM/DD/YYYY) LIMITS
COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE $ 2,000,000
DAMAGE TO RENTED 1,000,000
CLAIMS-MADE OCCUR PREMISES (Ea occurrence) $
MED EXP (Any one person) $ 10,000
A GLO 0081104-04 03/01/2022 03/01/2023 PERSONAL & ADV INJURY $ 2,000,000
GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $ 4,000,000
PRO- 4,000,000
POLICY JECT LOC PRODUCTS - COMP/OP AGG $
OTHER: $
AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT $ 2,000,000
(Ea accident)
ANY AUTO BODILY INJURY (Per person) $
A OWNED SCHEDULED BAP 0081105-04 03/01/2022 03/01/2023 BODILY INJURY (Per accident) $
AUTOS ONLY AUTOS
HIRED NON-OWNED PROPERTY DAMAGE $
AUTOS ONLY AUTOS ONLY (Per accident)
$
UMBRELLA LIAB OCCUR EACH OCCURRENCE $ 5,000,000
B EXCESS LIAB CLAIMS-MADE 42-XSF-314112-02 03/01/2022 03/01/2023 AGGREGATE $ 5,000,000
DED RETENTION $ 0 $5M XS $2M AL $
WORKERS COMPENSATION PER OTH-
AND EMPLOYERS' LIABILITY STATUTE ER
Y/N
ANY PROPRIETOR/PARTNER/EXECUTIVE E.L. EACH ACCIDENT $ 1,000,000
A OFFICER/MEMBER EXCLUDED? N N/A WC 0081103-04 03/01/2022 03/01/2023
(Mandatory in NH) E.L. DISEASE - EA EMPLOYEE $ 1,000,000
If yes, describe under
DESCRIPTION OF OPERATIONS below E.L. DISEASE - POLICY LIMIT $ 1,000,000
Each Occurrence: $5,000,000
Excess Liability - $5M XS $2M GL/EL
C EXC30001522302 03/01/2022 03/01/2023 Aggregate: $5,000,000
DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required)
Insurer D - Excess Liability $5M XS $5M, Policy #79047D2210ALI, 03/01/2022-03/01/2023, Each Occurrence $5M, Aggregate $5M
Insurer E - Excess Liability $8M XS $10M, Policy #XSL-00005R7, 03/01/2022-03/01/2023, Each Occurrence $8M, Aggregate $10M
U-GL-1175-F Blanket Additional Insured - Required by Contract, (GL) U-GL-1345-B Additional Insured- Vendors, (GL) U-GL-1175-F Primary &
Non-Contributory- Other Insurance Condition, (Auto) U-CA-424-F Primary and Non-Contributory- Other Insurance Condition, (WC) WC124484 Blanket
Waiver of Subrogation.
CERTIFICATE HOLDER CANCELLATION
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE
THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN
Dekalb County School District ACCORDANCE WITH THE POLICY PROVISIONS.
1701 Mountain Industrial Blvd
AUTHORIZED REPRESENTATIVE
Stone Mountain, GA 30083
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ACORD 25 (2016/03) The ACORD name and logo are registered marks of ACORD
AGENCY CUSTOMER ID:
LOC #:
ADDITIONAL REMARKS SCHEDULE Page of
AGENCY NAMED INSURED
Sterling Seacrest Pritchard Royal Food Service Co., Inc.
POLICY NUMBER
CARRIER NAIC CODE
EFFECTIVE DATE:
ADDITIONAL REMARKS
THIS ADDITIONAL REMARKS FORM IS A SCHEDULE TO ACORD FORM,
FORM NUMBER: 25 FORM TITLE: Certificate of Liability Insurance: Notes
*Insurer D - Excess Liability $5M XS $5M, Policy #79047D2210ALI, 03/01/2022-03/01/2023, Each Occurrence $5M, Aggregate $5M
*Insurer E - Excess Liability $8M XS $10M, Policy #XSL-00005R7, 03/01/2022-03/01/2023, Each Occurrence $8M, Aggregate $10M
U-GL-1175-F Blanket Additional Insured - Required by Contract, (GL) U-GL-1345-B Additional Insured- Vendors, (GL) U-GL-1175-F Primary &
Non-Contributory- Other Insurance Condition, (Auto) U-CA-424-F Primary and Non-Contributory- Other Insurance Condition, (WC) WC124484 Blanket
Waiver of Subrogation.
ACORD 101 (2008/01) © 2008 ACORD CORPORATION. All rights reserved.
The ACORD name and logo are registered marks of ACORD