Agenda Item
c. Purchase of Edmentum’s Apex Learning Courses and Tutorials (in an amount not to exceed $557,270.26)
Summary: Ms. Stacy Stepney, Chief Academic Officer, Division of Curriculum and Instruction
Request: It is requested that the Board of Education approve the purchase of a district-wide license for Edmentum’s Apex learning courses and tutorials from Edmentum at a cost not to exceed $557,270.26.
Why: Virtual learning provides a platform that allows students equitable access to content, improving learning outcomes for all students. With access to courses at any time, any place, students have flexibility with pacing.
Details: To augment FLEX Academy's robust course offerings, DeKalb County School District added Edmentum’s Apex learning courses during the 2021-22 school year. This content can be aligned to the district-adopted curriculum guides and supports synchronous and asynchronous instruction.
Edmentum, which purchased Apex, provides content efficacy which addresses diverse student needs, promotes on-time graduation, and prepares each student for college and work. Edmentum, through their Apex learning courses, provides digital content that can be used to enhance online instruction for students and teachers. This content:
Creates equitable opportunities for students to access quality digital content.
Supports the school district's Board-approved curriculum.
Provides the ability to personalize learning for accelerated as well as struggling students.
Provides a complete course of study that offers active learning, standards coverage, and depth of instruction.
Provides progress monitoring.
Provides integrated formative and summative assessments.
Pursuant to Board Policy DJE, Edmentum’s Apex learning courses were evaluated and selected by qualified professional personnel based on sound pedagogical judgment and the school district's best interest.
Financial impact: The financial impact is $557,270.26 to purchase a district-wide license.
General Funds:
100.1000.561200.23711.6020.1041.6013.090.0000
Contact: Ms. Stacy Stepney, Chief Academic Officer, Division of Curriculum and Instruction, 678.676.0731
Effective: July 1, 2023 - June 30, 2024
Status: Approved by General Counsel
DEKALB COUNTY SCHOOL DISTRICT
VENDOR / CONTRACTOR PERFORMANCE EVALUATION
Instructions: This form must be completed for all contract renewals. Be factual and do not include unsubstantiated opinions.
Contractor Name: Contract Title and Number:
Edmentum/Apex
Contract Term: Contract Period: From: July 1, 2022 To: June 30, 2023
Annual
Contract Value: Department:
403,296.64 Curriculum and Instruction
DEFINITIONS OF PERFORMANCE RATINGS
SATISFACTORY UNSATISFACTORY N/A INSUFFICIENT
INFORMATION TO
Meets contractual requirements. Does not meet RATE
The actions taken by the contractor contractual requirements,
appear or were satisfactory. and recovery is not likely
in a timely manner. The
. contractor’s corrective
actions appear or were
ineffective.
PERFORMANCE RATING COMMENTS (Attach additional sheets if necessary)
The vendor’s work was performed in compliance with
the contract terms.
Satisfactory
Work performed in compliance with contract Unsatisfactory
terms N/A
Insufficient info. to rate
The vendor supplied online content and support as
required.
Satisfactory
Materials, supplies and equipment provided as Unsatisfactory
required. N/A
Insufficient info. to rate
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The staff was available as needed.
Satisfactory
Staff availability Unsatisfactory
N/A
Insufficient info. to rate
The vendor was timely in response and work
Satisfactory
Timeliness of work Unsatisfactory
N/A
Insufficient info. to rate
The staff was professional in all settings.
Satisfactory
Staff professionalism Unsatisfactory
N/A
Insufficient info. to rate
The vendor provided satisfactory customer service.
Satisfactory
Unsatisfactory
Customer service N/A
Insufficient info. to rate
The quality of work by vendors was satisfactory.
Satisfactory
Quality of work Unsatisfactory
N/A
Insufficient info. to rate
The vendor and staff communicated satisfactorily.
Satisfactory
Communication and Accessibility Unsatisfactory
N/A
Insufficient info. to rate
Satisfactory
The vendor provided effective correction of situations and
Unsatisfactory
Prompt and effective correction of situations conditions.
and conditions N/A
Insufficient info. to rate
Documentation needed was received in a timely manner.
Documentation records, receipts, invoices and
computer-generated reports received in a Satisfactory
timely manner and in compliance with Unsatisfactory
contract specifications. N/A
Insufficient info. to rate
I would recommend using this firm again.
Would you recommend using this firm again? Yes NO
(Explain)
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OVERALL ASSESSMENT Unsatisfactory Satisfactory
Comments:
Edmentum provides commendable support and customer service to DCSD schools, program areas, and district offices for Apex and
related customizations.
Name of Evaluator: FLEX Academy Staff Date: ___03.14.23___________
(Print)
FISCAL INFORMATION (2022-2023 SCHOOL YEAR):
Original Contract Value $403,296.64
Dollar amount of increase (decrease) $ 47,087.00
Percent of increase (decrease) 11.6 %
Reason for increase (decrease) Addition of middle school content in late fall 2022
_________________________________________________________________________________________________
Project Scope (FY 2023-2024) Timeline
Purchase online course content for students in grades 6-12 July 1, 2023 - June 30, 2024
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