Agenda Item
vii. Extension (Renewal) Bid No. 22-15 Frozen/Temperature Control & Dry Food Products (Renewal Year 2 of 4) to Gordon Food Service, Inc., in the amount not to exceed $13,397,500 for SY 23-24
Summary: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It requested that the Board of Education approve the extension of Bid 22-15, Frozen Temperature Control & Dry Food Products to Gordon Food Service, Inc. in the amount not to exceed $13,397,500.00 for SY 23-24. This extends the agreement for Gordon Food Service, Inc. an additional year, July 1, 2023, through June 30, 2024.
Why: Gordon Food Service, Inc. is the primary grocery vendor for DeKalb County School District School Nutrition Services. The vendor provides food and supplies which meets the Child Nutrition, USDA standards for meal pattern requirements.
At the beginning of each school year, School Nutrition Managers and Central Office personnel are provided a vendor complaint form (Quality Assurance Form). The form is used to evaluate vendor performance including accuracy and quality. This information is used to communicate with vendors, evaluate pricing, assess products, and monitor deliveries. This vendor’s performance met the assessment criteria.
Gordon Food Service, Inc. provides excellent customer service. The program consultant is responsive, provides onsite visits, product updates and support the District’s menu plans for breakfast, lunch, snacks and A La Carte. This level of communication is key in meeting federal guidelines to ensure reimbursable meals are provided to students. Gordon Food Service, Inc. “Best Practice” includes a daily delivery of food and supplies throughout the district, including emergency orders and online support.
Details: Due to excellent level of service provided by Gordon Food Service, Inc., School Nutrition Services (SNS) request to extend Bid 22-15 for an additional year with the same terms, conditions and pricing as original term contract from July 1, 2021 through June 30, 2022.
Inflation has had a tremendous impact on the cost of food, paper, and supplies. DCSD price provision allows price change at the extension/renewal anniversary commencing July 1, 2023. The vendor must supply the
Purchasing Department of the DCSD with written proof from the manufacturer when (if) price changes occur. The written notification from the manufacturer (for DCSD) may specify actual dollar changes or may specify the change as a percentage.
Bid 22-15 was approved by the Board June 14, 2021, in the amount not to exceed $11,500,000.00. Year 1 is the initial year of the contract with the option of 4 renewals totaling 5 years. This is the second of 4 extensions allowed.
Gordon Food Service, Inc.
1500 North River Road
Lithia Springs, GA 30122
Financial impact: There is no impact to the General Fund. School Nutrition Services is a self-supporting entity with revenue based on meal participation and supplemental sales. Funds will be paid from GL account 622.3100.563000.00062.8200.9990.8015.040.0000
Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678.676.1470
Dr. Connie R. Walker, Executive Director of School Nutrition Services, Division of Operations, 678. 676.1780
Effective: Upon Board approval
Status: Approved by General Counsel