Agenda Item
a. RFP 23-520 Volunteer Management System (not to exceed $ 70,368.75)
Summary: Dr. Bernetta Jones, Administrator, Superintendent’s Office
Mrs. Manomay Malathip (Kidd), Executive Director, Student Advancement, Division of Equity and Student Empowerment
Request: It is requested that the Board of Education approve the award and purchase of a Volunteer Management System to K-12 Solutions Group LLC., the most responsive and responsible firm whose proposal best meets the requirements and criteria set forth in RFP 23-520 documents in the amount not to exceed $70,368.75.
Why: This request is in response to the board policy IFCD: School Volunteers. This solution will be implemented in 139 schools and centers to provide a streamlined process to recruit, process, train, place, and retain volunteers.
Details: DeKalb County School District is seeking a qualified vendor to provide a virtual solution in all schools and centers to streamline the volunteer process from inquiry to placement.
A Request for Proposals (RFP) was issued on January 12, 2023. The solicitation was advertised on IonWave, Champion Newspaper, and electronic notifications were sent to 82 vendors from the DCSD vendor bid list, 2,332 vendors through the State of Georgia Procurement Registration, and 124 vendors through IonWave.
This recommendation is based on the review and evaluation of three (3) responsive proposals received. K-12 Solutions Group LLC, was determined by the committee to be the most responsive and responsible firm whose proposal best meets the requirements and criteria set forth in the RFP document.
The initial contract duration shall be for one year from the date of execution. The proposal includes the option to extend the service contract.
Financial impact: The total budget for the Volunteer Management Program shall not exceed $70,368.75 and will be funded using General Funds: 100.2300.530000.00011.7820.9990.8010.026.0000.
Contact: Dr. Bernetta Jones, Administrator, Superintendent’s Office, 678.676.1200
Mrs. Manomay Malathip (Kidd), Executive Director, Student Advancement, Division of Equity and Student Empowerment 678.676.0309
Status: RFP 23-520
SUBMISSION DEADLINE 02/07/23 TIME 2:00 PM
ABSTRACT OF BIDS RFP Number/Title RFP 23-520 Volunteer Management System
DeKALB BOARD OF EDUCATION BUYER C. Smith DEPT Student Advancement
OFFEROR/RESPONDENT
RECEIVED
YES
K-12 Solutions Group
YES
Be Spoke Software Inc.
YES
Ident-A-Kid
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