Agenda Item
i. ITB No. 22-541 Contract Extension and Approval for Liquid Propane Gas Delivery Service for Ferrellgas Primary, and AmeriGas Propane LP Secondary, to 1st of 4 one-year contract extensions ( in an amount not to exceed $ 2,000,000 per year)
Summary: Mr. Erick Hofstetter, Chief Operations Officer, Division of Operations
Request: It is requested that the Board of Education approve the contract extension of ITB No. 22-541 for Liquid Propane Gas Delivery Service for the 1st of 4 one (1)-year extensions to Ferrellgas as the primary supplier and AmeriGas Propane LP as the secondary, in the amount not to exceed $2,000,000 per year.
Why: This request is the first of four extensions for Ferrellgas and AmeriGas Propane LP. to provide bulk fuel and delivery service as needed for the DeKalb County School District’s Transportation Department. This request is 1 of 4 one-year extensions. The term of the initial agreements with the vendors is July 1, 2022, through June 30, 2023.
Details: On June 16, 2022, the Purchasing Department formally processed Bid No. 22-541 Liquid Propane Gas Delivery Service. Four (4) bids were reviewed and deemed responsive to the requirements of the solicitation. Two of the four bids were selected as submitting the best and most efficient service. Ferrellgas was selected as the Primary vendor and AmeriGas Propane LP was selected as the Secondary vendor. This bid is the first extension of four one-year extensions through July 1, 2023, through June 30, 2024.
Financial impact: This purchase in an amount not-to-exceed $4,000,000.00 will be charged to the General Operations Energy fund code: 100.2700.562000.00011.7190.1320.8013.040.0000
Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678.676.1470
Mr. Cedric A. Burse, Director of Fleet Service Department, Division of Operations, 678. 676.1385
Effective: Upon Board Approval
Status: Approved by General Counsel