Executive Session, Work Session, Community Input Session & Business Meeting

Summary: BOARD MEMBERS:
Mrs. Vickie B. Turner, Board Chair
Mr. Diijon B. DaCosta Sr., Vice Chair
Mrs. Anna Hill
Mr. Marshall D. Orson
Mrs. Deirdre P. Pierce
Mrs. Allyson Gevertz
Dr. Joyce Morley

Dr. Vasanne S. Tinsley, Interim Superintendent

Summary: It is requested that the DeKalb County Board of Education adjourn the July 11, 2022 executive session and convene the work session and business meeting.

Motion by: ___________
Seconded by: __________
Vote: ________

Summary: It is requested that the DeKalb County Board of Education adopt the July 11, 2022 work session and business meeting agenda.

Motion by: ________________
Seconded by: _____________
Vote: ______________

Summary: Presented by: Dr. Vasanne S. Tinsley, Interim Superintendent

Summary: Presented by: Dr. Vasanne S. Tinsley, Interim Superintendent

Summary: Presented by: Mrs. Vickie B. Turner, Board Chair

Request: It is requested that the Board of Education approve the official meeting schedule for February 2023 through January 2024.

Details: The DeKalb Board of Education has established the calendar for its Business Meetings for February 2023 - January 2024. In addition, the DeKalb Board of Education will hold a Work Session on the same day as the business meeting, and at such other times as needed.

All Work Session and Business Meetings begin at 1:00 pm (unless noticed for some other time), and will be held in the J. David Williamson Board Room in the Robert R. Freeman Administrative & Instructional Complex, 1701 Mountain Industrial Boulevard, Stone Mountain, Georgia.

All DeKalb Board of Education monthly meetings are televised on Comcast Channel 24 and available through live video streaming at www.dekalbschoolsga.org.

Status: Attorney Approval Not Required

Summary: Presented by: Dr. Vasanne S. Tinsley, Interim Superintendent

Status: Attorney Approval Not Required

Summary: Presented by: Mrs. Masana Mailliard, Interim Chief Financial Officer, Division of Finance

Request: It is requested that the Board of Education accept the October 2022 Monthly Financial Report.

Contact: Mrs. Masana Mailliard, Interim Chief Financial Officer, Division of Finance, 678.676.0446

Status: General Counsel approval not required

Summary: Presented by: Dr. Tekshia Ward-Smith, Administrator, Division of Human Resources

Request: It is requested that the Board of Education approve the November 2022 Human Resources Report.

Contact: Dr. Tekshia Ward-Smith, Administrator, Division of Human Resources, 678.676.1200

Status: Attorney approval is not required.

Summary: Presented by: Ms. Stacy Stepney, Chief Academic Officer, Division of Curriculum & Instruction

Request: It is requested that the Board of Education approve the agreement between EasterSeals North Georgia and the DeKalb County School District (DCSD) in the amount of $696,874.

Details: DCSD has maintained a cooperative agreement with Head Start for fifteen (15) years. The District currently provides eight (8) fully certified special education teachers to Head Start to serve up to forty-two (42) students with disabilities in preschool, co-taught classrooms with typical peers. Students are placed in these settings based on their Individualized Education Program (IEP) needs. They are placed as close to their home school as possible. DCSD is currently seeking to enter into an agreement with ESNG to continue inclusive services until June 30, 2023.

Financial impact: The total cost of teachers’ salaries and benefits for this agreement for the 2022-2023 school year is $696,874. This total is allocated through Preschool Disability Services State Grant in the following charge code:
201.38.06.00.126201.734.2620.

Contact: Ms. Stacy Stepney, Chief Academic Officer, Curriculum & Instruction, Division of Curriculum and Instruction, 678.676.0731
Ms. Michele Summerlin, Executive Director, Exceptional Education Department, Division of Curriculum and Instruction, 678.676.2163

Effective: Upon Board approval

Status: Reviewed by General Counsel

Summary: Presented by: Dr. Deborah Moore-Sanders, Deputy Superintendent, Division of Equity and Student Empowerment

Summary: Presented by: Mr. Oliver J. Lewis, Associate Superintendent, Office of Continuous Improvement (Accountability)

Summary: Presented by: Ms. Monika Davis, Chief Information Officer, Division of Information and Instructional Technology

Request: It is requested that the Board of Education approves payment to Educational Funding Group, Inc. for E-rate consulting services at an amount not to exceed $280,000. This payment will cover payment for E-rate funding years 2018, 2020, 2021, and 2022 at a cost of $70,000 per year.

Details: The United States Congress passed a law authorizing the FCC to fund technologies for K-12 schools based on poverty level.

The program covers or has covered:


Category 1 (formerly Priority 1): Voice Services and transmission of internet access within educational buildings within the district
Category 2 (formerly Priority 2): Eligible equipment such as wireless access points, switches, routers, data cabling and UPSs


Educational Funding Group, Inc. has assisted DCSD with reimbursements from the Universal Administrative Services Company (USAC) totaling $13.4 million in E-Rate funding since Funding Year 2013 - 2014. Services provided include:


Forms Preparation (E-Rate Application and Forms on behalf of DCSD)
Competitive Bidding (Follows DCSD bidding practices)
Participation in SLD Review Process
Document Retention
E-Rate Compliance and Legal Matters (Keeps DCSD informed of FCC E-Rate rules and regulations)

Explanation of Past Due Payments

The cost for the E-Rate funding years for 2018 and 2020 was $70,000 each year. These expenditures did not require board approval as the spending threshold was $100,000 at that time. During this time period, it is important to note that DIIT experienced multiple changes in leadership and staffing which contributed to these payment gaps.

Once the board policy was amended in December 2021, the expenditure for E-rate funding year 2021 for $70,000 required board approval. However, once the vendor informed DIIT that previous invoices had not been paid, the division held this payment to thoroughly investigate all payments made to this vendor.

At this time, all invoices have been accounted for, and this payment will bring our account current through June 30, 2023.

Financial impact: $280,000 General Fund
Charge Code: 100.2800.530000.00011.7600.9990.0308.070.0000

Contact: Ms. Monika Davis, Chief Information Officer, Division of Information and Instructional Technology, 678.676.1274

Effective: Upon Board Approval

Status: Approved by GDCR

Summary: Presented by: Ms. Monika Davis, Chief Information Officer, Division of Information and Instructional Technology

Request: It is requested that the Board of Education approve the purchase of technology advisory services from Gartner, Inc., at a cost not to exceed $103,200 using Georgia State Contract GTA 9800-SS000.

Details: Gartner, Inc is a subscription-based research and advisory company whose platforms provide actionable visions to leaders across organizations. Gartner supports CIOs and technology leaders by providing actionable, objective insights that enable faster, smarter decisions and more robust performance. Their services have been used in the DeKalb County School District consistently for CIO and Information Technology support since 2012.

Gartner for Information Technology Executives delivers support as digitalization transforms business and offers Information Technology leaders an unprecedented opportunity to lead the business to digital success. It provides:



Guidance for achieving stronger business outcomes in a digital world
Market-leading data and actionable insights for business measurement, optimization, and transformation
Industry-specific best practices to solidify strategic decisions, achieve exceptional results, and harness digital to fuel business growth

Gartner has provided support to the Division of Information and Instructional Technology by assisting with developing technical requirements for competitive bidding, ensuring alignment with industry recommendations. In addition, Gartner subject-matter experts meet regularly with DIIT staff to review industry research and provide consultation to guide the division’s work and practices.

Financial impact: $103,200
Budget Code: 100.1000.530000.02611.7600.9990.0308.070.0000

Contact: Ms. Monika Davis, Chief Information Officer, Division of Information and Instructional Technology, 678.676.1274

Effective: Upon Board approval

Status: Approved by GDCR

Summary: Presented by: Ms. Monika Davis, Chief Information Officer, Division of Information and Instructional Technology

Request: It is requested that the Board of Education approve the annual dark fiber - point to point maintenance agreement with Zayo Enterprise Networks, LLC, at a cost not to exceed $56,390.00.

Details: Dark fiber networks have a high capacity and enable excellent signal strength. Data is transported through the cables using light pulses, and you can find it underground. Dark fiber networks are separate from our main networks and are controlled by a client rather than a network provider. Point to point is a dedicated fiber link that connects the two physical locations to each other on a private, high-speed fiber connection. Point to point service provides the ability to safely transfer data to and from point A to point Z, at speeds up to 100Gbps.

In June 2021, the Board of Education approved the district’s self-provisioned fiber maintenance existing fiber optic cable plant that consists of over 1.3 million feet of underground fiber which connects all DeKalb County School District facilities.

Zayo designed and built the district’s fiber network and has provided maintenance for the past 15 years.

Financial impact: $56,390.00
Budget Code: 100.2800.543200.00011.7600.9990.0308.070.0000

Contact: Ms. Monika Davis, Chief Information Officer, Division of Information Technology, 678.676.1274

Effective: Upon Board Approval

Status: Approved by GDCR

Summary: Presented by: Ms. Monika Davis, Chief Information Officer, Division of Information and Instructional Technology

Request: It is requested that the Board of Education approve the contract renewal for RFP 22-475 Physical Security Services - Access Control, Intrusion Detection and Video Surveillance to Convergint Technologies, LLC in an amount not to exceed $3,887,650. This request to spend will support monitoring and support services for our existing systems, as well as a refresh of hardware components and software to support video storage and access for all security cameras.

Details: RFP 22-475 is a five-year award with a required annual renewal by the Board of Education. The award of RFP 22-475 allows the district to work with one qualified and experienced vendor to improve physical security for all district facilities, ultimately impacting the safety of all students and staff. RFP 22-475 will most immediately be used to support existing physical security infrastructure components, including access readers, security systems, and cameras. RFP 22-475 will also be used to complete SPLOST projects as it relates to new construction, as well as provide ongoing monitoring, repair, and managed services.

District-Wide Physical Security Project
A vast majority of the district’s facilities have aged physical security equipment that needs to be replaced. The installation of recent state-of-the-art physical security components will also include critical and transforming integration of these technology components that allows for better end-user access, monitoring, and operations experiences. A district-wide plan for addressing the overall digital transformation of our aged physical security infrastructure, along with a spending request, will be presented to the Board of Education for approval at a later date. These projects are included as part of the SPLOST VI technology project list.

The budgetary request for this agenda item is to ensure the ongoing support of the existing legacy physical security infrastructure. Also, included is an upgrade of the video management system and camera footage storage hardware for all security cameras.

RFP Evaluation Process
The solicitation for RFP 22-475 was written and submitted for approval in August 2021, published for two weeks in August and September 2021, and evaluated in November 2021. Nine proposals were received by the Division of Finance. Eight of these proposals were deemed responsive to the requirement of the solicitation and subsequently turned over to the Division of Information and Instructional Technology for evaluation. The responsive respondents were:




Honeywell Internet
Adapt to Solve


Convergint Technologies, LLC
Net Planner System, Inc.


SC Data Com
Integrated Security Technologies


Risk Response Team
ADT Commercial




The evaluation team consisted of a seven-member team across three divisions: Division of Information and Instructional Technology, Division of Operations and Public Safety. The process consisted of an initial review of all responsive RFP proposals (list in table above) followed by presentations provided by the top three RFP proposals as decided by the initial review.

Convergint Technologies surfaced as the most responsible and responsive vendor.

An Executive Summary documenting this process, as well as all scoring, has been included for your review. The selected vendor will be evaluated on a yearly basis to ensure that all expectations are met during the life of the partnership.

Financial impact: $3,887,650

General Fund 100.2800.530000.00011.7600.9990.0308.070.0000

E-SPLOST 305.4000.573400.45135.7520.9990.8013.040.0000

CARES
448.2600.561500.30521.7600.4190.8010.070.2022
448.2600.553200.30521.7600.4190.8010.070.2022
448.2600.530000.30521.7600.4190.8010.070.2022

Contact: Ms. Monika Davis, Chief Information Officer, Division of Information and Instructional Technology, 678.676.1200

Effective: December 2022

Status: Approved by General Counsel

Summary: Presented by: Ms. Portia Kirkland, Director of Communication, Division of Community Empowerment, Innovation and Partnerships

Request: It is requested that the Board of Education approve expanding the expenditure limit with Atlanta Soundworks, Inc. for an additional $26,173.29 (over the $49,000 allowed) to purchase DSTV control room furniture and equipment. This is part of Phase 1 of the Communications Infrastructure System Upgrade in collaboration with IT. (The dollar amount above was estimated before the Board changed the minimum of $99,999.00 to 49,999.00 per vendor). A competitive selection process was utilized before selecting Atlanta Soundworks. It is important to note that ASW designed the original infrastructure of the production room. It's essential to keep the integrity of the original wiring diagrams.

FY total:


09/12/2022 - $47,219.04; Robotic Cameras
11/22/22 add-on - $28,953.25; Control Room Rewire & Furniture

TOTAL: $76,172.29


**$26,173.29 is additional requested over the $49,999 allowed.

Details: ASW will replace the existing production furniture with a new console bay that can support up to three to four staff members and/or contractors (director, graphics, tech director, etc.). ASW will replace the audio engineer desk. ASW will provide and install a workstation desk for editing. ASW will also install a small lighting console desk near the tall rack and a new main console. ASW will rewire all equipment that is still in use in the main rack and/or the new small rack. ASW will remove wires that are no longer in use and clean up wiring where feasible. ASW will provide and install two (2) 65" HDTV for programming and previewing video content. The two new displays will replace the existing displays currently mounted on the wall. DCSD is responsible for disposing of or repurposing the old displays. ASW will provide and install two video recorders in the console turret racks. Furthermore, ASW will install a second camera controller to control cameras in the cabinet room. All cameras may be controlled by RS422 (if IP control is not deemed sufficiently stable). DCSD will provide displays (2), for the main console desk, lighting console (single (1) VGA based), and the broadcast-rated display (desk mount 4K monitor).

Financial impact: The total of $28,953.25 will be paid under the Communication budget code 100.2210.573000.00011.7800.8010.026.0000.

Contact: Ms. Portia Kirkland / Director of Communications - 678-427-4898
Mr. John Kegler / Video Production Manager - 404-434-2210

Effective: Upon BOE approval

Status: Approved by legal

Summary: Presented by: Mr. Richard H. Boyd, Director of Design & Construction, Division of Operations

Request: It is recommended that the Board of Education authorize the Superintendent to execute the Hudl dba Agile Sports Technologies ICA that exceeds $50,000.00 with a total contract value not-to-exceed $114,000.00.

Details: On October 18, 2021, the Board of Education approved the revision of Board Policy DJE to require Board approval for any Independent Contractor Agreements with a total cost of $50,000.00 or more.

Hudl will provide a platform where every student-athlete can build a custom recruiting profile with academic and athletic stats, game video, highlights, and contact information. Coaches can send recruiting profiles to a recruiter’s email through Hudl.

Financial impact: The total budget for the Hudl is allocated from the cost code (100.2600.530000.00011.7090.9990.8010.040.0000) from the Athletic Department’s General Fund Budget in the amount not to exceed $114,000.00 for FY23.

Contact: Mr. Richard H. Boyd, Director of Design & Construction, 678-676-1483
Mr. James P. Jackson, Executive Director of Athletics, 678-676-1824
Mr. Erick Hofstetter, Chief Operating Officer, 678-676-1475

Effective: Upon board approval

Status: Approved by general counsel

Summary: Presented by: Mr. Richard Boyd, Director of Design & Construction, Division of Operations

Request: It is requested that the Board of Education approve the contract extension for ITB 18-752-045 for Cabinet Sign Replacement Services to Metro LED, LLC. The requested approval is for:


One additional year, the fourth of four (4) one-year contract renewal options; and
A limit increase for the previous cabinet sign replacement and maintenance contract, to fund a districtwide upgrade project from previous $300,000 annual limit to the amount not to exceed $2,600,000 for the fourth renewal term through January 24, 2024.

Details: A formal Invitation to Bid for cabinet sign replacement services was issued on June 21, 2018. Bids were received on August 2, 2018, from three vendors, reviewed and deemed responsive to the requirements of the solicitation. The contract was awarded based on the review and evaluation of the bids received. Metro LED, LLC, submitted the lowest responsive and responsible bid and was awarded the contract to perform cabinet sign replacement services as set forth in the bid documents. This recommendation is for the fourth of four (4) one-year (1-year) contract renewal options with a limit increase from $300,000 to the amount not to exceed $2,600,000. Metro LED, LLC, is located at 1750 Breckinridge Pkwy, Suite #200, Duluth, GA, 30096.

This limit increase is recommended due to an increase in the number of signs to be installed to update the communication methods at each of the DeKalb County School District properties district wide. The previously approved amount of $300,000 was to service schools that desired to update the existing cabinet or marquee signs on the property at the expense of the school or a donation. The Operations Division has initiated a program to update the marquee signs district wide to update the exterior façade and to provide a communication mechanism for the students, parent, and the community through the proposed contract extension and limit increase. All the proposed signs will have electronic LED reader board that may be programed remotely. Metro LED, LLC, will provide training to the school staff on the operation of the sign. They will also provide maintenance of the signs.

School sites that are currently without an electronic reader board sign will receive a new sign. Those schools that currently have an electronic reader board sign will receive an updated LED reader board. All signs will use the same communication software.

Due to the specific design of the signs per the 2018 bidding process, the Operations Division is requesting to continue with the current vendor for the districtwide upgrade project. The purpose of the sign installations is to upgrade the communication capabilities of all DCSD school sites. The use of a different vendor will conflict with the current DCSD Design Standards and the previously installed marquee signs. Also involved is the maintenance of the marquee signs and a single point of contact for the IT related cloud-based service of the reader boards. With this in mind, the Operations Division is requesting to continue with Metro LED as the vendor through a one-year extension and contract limit increase.

Financial impact: The total budget will not exceed $2,600,000 for District-Wide cabinet sign replacement services and will be allocated from cost code 100.2600.543009.00011.7520.9990.8013.040.0000, MAINT-SYS-PARTS & MAJOR WORK.

Contact: Mr. Richard H. Boyd, Director of Design & Construction, 678.676.1483
Mr. Bobby Moncrief, Director of Facilities, 678.676.1478
Mr. Erick Hofstetter, Chief Operating Officer, 678-676-1475

Effective: Upon Board Approval

Status: Approved by General Counsel

Summary: Presented by: Mr. Richard H. Boyd, Director of Design & Construction, Division of Operations

Request: It is requested that the Board of Education authorize the District to purchase natural gas from SCANA Energy Marketing, Inc. in accordance with the Statewide Contract for Natural Gas in an amount not-to-exceed $2,500,000, through December 31, 2023.

Details: On March 13, 2019, the State of Georgia re-solicited natural gas services through the RFP process and SCANA Energy Marketing, Inc. was awarded the Statewide Contract for Natural Gas to provide natural gas service for the Atlanta market on October 1, 2019. The primary service under this contract is gas delivery, but it also includes a Program Manager that monitors prices for contract compliance and make recommendations as to the best price plan.

By utilizing this agreement, DCSD will continue to purchase natural gas under the new Statewide Contract and have access to the services of the Program Manager to continue monitoring prices and maintain the option to develop an RFP should market conditions justify the need in the future.

Financial impact: The total budget for Natural Gas is allocated from the cost code (100.2600.562000.00011.7520.9990.8013.040.0000) under the Operations General Fund Budget in the amount not-to-exceed $2,500,000.00.

Contact: Mr. Richard H. Boyd, Director of Design & Construction, 678-676-1483
Mr. Erick Hofstetter, Chief Operating Officer, 678-676-1475

Effective: Upon board approval

Status: Approved by General Counsel

Summary: Presented by: Mr. Richard Boyd, Director of Design & Construction, Division of Operations

Request: It is requested that the Board of Education approve the contract extension for RFP 20-472, Charter Bus Services to Coast-to-Coast Tours, LLC., Friendship Tours, LLC., Kelly Tours, Inc., Kingsmen Coach Lines, R&W Motorcoach, Inc., Samson Tours, Inc., Southeastern Stages, Inc., and We Care Charters for one additional year through December 31, 2023. This recommendation is for the third of four (4) one-year contract renewal options.

Details: DCSD requested proposals from qualified commercial carriers to provide charter bus services on an as-needed basis. On October 7, 2019, the Board of Education approved A National Limousine Services, American Coach Lines, Atlantic Transportation & Coaches, Coast to Coast Tours, LLC, Allstate Tours, LLC dba Elite Tours of Atlanta, Friendship Tours, LLC, Georgia Coach Lines, Inc., Harmon Brothers Charter Service, Inc., Kelly Tours, Inc., Kingsmen Coach Lines, R & W Motor Coach, Samson Tours, Inc., and Southeastern Stages, Inc., as the most responsive and responsible firms to provide charter bus services on an as needed basis. At the December 9, 2019, Board meeting, the Board of Education approved the addition of We Care Charters to be added to the previously approved list after it was determined that their vehicles passed the on-site inspection. With the exception of A National Limousine Services, Atlantic Transportation & Coaches, and Georgia Coach Lines, Inc., all the above vendors are being recommended for their first contract renewal option.

Financial impact: These services are paid for by the local school or department utilizing the service and will be paid for from multiple charge codes.

Contact: Mr. Richard Boyd, Director of Design & Construction, 678-676-1483
Mr. Cedric Burse, Director of Fleet and Special Transportation Department, 678-676-1385
Mr. Erick Hofstetter, Chief Operating Officer, 678-676-1475

Effective: Upon board approval

Status: Approved by General Counsel

Summary: Presented by: Mr. Richard Boyd, Director of Design & Construction, Division of Operations

Request: It is requested that the Board of Education ratify and approve the continued use of the contract agreement with Caduceus USA Medical Services, LLC for an additional year through June 30, 2023, for a not to exceed amount of $200,000 for occupational medical services. This recommendation is for the second of four (4) one-year contract renewal options.

Details: On June 8, 2020, the Board of Education authorized the district to contract with Caduceus USA Medical Services, LLC to provide occupational medical services through one vendor. Previously, the services were provided by three (3) separate vendors. On July 12, 2021, the board approved the first of four one-year extensions.

Financial impact: Occupational medical services will be charged from charge code 100.2700.530000.00011.7100.1320.8012.040.0000, for a not to exceed amount of $200,000.

Contact: Mr. Richard Boyd, Director of Design & Construction, 678-676-1483
Mr. Cedric A. Burse, Director of Fleet and Special Transportation Operations, 678.676.1385
Mr. Erick Hofstetter, Chief Operating Officer, 678-676-1475

Effective: Upon board approval

Status: Approved by General Counsel

Summary: Presented by: Mr. Richard H. Boyd, Director of Design & Construction, Division of Operations

Request: It is requested that the Board of Education Ratify and Approve the initial contract ITB No. 22-541 for Liquid Propane Gas Delivery Service for the first of up to four (4) one (1)-year renewable contracts to Ferrellgas as the primary supplier and AmeriGas Propane LP as the secondary, in the amount not to exceed $4,000,000 per year.

Details: On June 16, 2022, the Purchasing Department formally processed Bid No. 22-541 Liquid Propane Gas Delivery Service. Four (4) bids were reviewed and deemed responsive to the requirements of the solicitation. Two of the four bids were selected as submitting the best and most efficient service. Ferrellgas was selected as the Primary vendor and AmeriGas Propane LP was selected as the Secondary vendor. This bid includes an initial one- year through June 30, 2023, with annual one (1) - year renewal options through June 30, 2026.

Financial impact: This purchase in an amount not-to-exceed $4,000,000.00 will be charged to the General Operations Energy fund code: 100.2700.562000.00011.7190.1320.8013.040.0000

Contact: Mr. Richard H. Boyd, Director of Design & Construction, 678-676-1483
Mr. Cedric A. Burse, Director of Fleet Service Department, 678-676-1385
Mr. Erick Hofstetter, Chief Operating Officer, 678-676-1475

Effective: Upon board approval

Status: Approved by General Counsel

Summary: Presented by: Mr. Richard Boyd, Director of Design & Construction, Division of Operations

Request: It is requested that the Board of Education approve the purchase of Ten (10) Type D, 84-passenger Air-Conditioned Bluebird diesel school buses from Yancey Bus Sales through the Georgia Statewide Contract (SWC) #99999-SPD-SWL20200630-001 for an amount of $1,959,990.00.

Details: In accordance with Board Policy DJE (Purchasing), Paragraph III.D.3.d. the purchase is made through contracts formally solicited and obtained by the State of Georgia, or any other political subdivision of the State of Georgia, the federal government, or some other governmental agency. The Purchasing Department shall be authorized to make purchases through inter-governmental and educational cooperatives, alliances, and consortiums to achieve cost savings and administrative efficiencies based on economies of scale.

Financial impact: The purchase amount of $1,959,990.00 will be allocated from 100.2700.573200.00011.7100.2410.8012.040.000.

Contact: Mr. Richard Boyd, Director of Design & Construction, 678.676.1483
Mr. Cedric A. Burse, Director; Fleet Services Department, Division of Operations, 678.676.1330
Mr. Erick Hofstetter, Chief Operating Officer, 678-676-1475

Effective: Upon Board Approval

Status: Approved by General Counsel

Summary: Presented by: Mr. Richard Boyd, Director of Design & Construction, Division of Operations

Request: It is requested that the Board of Education approve an amendment to the architectural services contract for E-SPLOST V Project 34435 Midvale ES to include scope approved at the October 2022 Board meeting, namely replacing the HVAC system.

Details: At the October 2022 Board meeting the Board approved adding ‘replacement of HVAC system’ to the scope of E-SPLOST V Project 34435 Midvale ES this amendment would cover the additional design cost associated with the added scope of work.

Financial impact: The total amount of $178,450.00 for BRPH Amendment No.1 will be allocated from the cost code E-SPLOST V Project 34435 Midvale ES (cost code: SP5FACCON. 34435.ARCHITECT).

Contact: Mr. Richard Boyd, Director of Design and Construction, 678-676-1483
Mr. Hans Williams, Dir. Planning and E-SPLOST Programming, 678-676-1588
Mr. Erick Hofstetter, Chief Operating Officer, 678-676-1475

Effective: Upon Board Approval

Status: Approved by General Counsel

Summary: Presented by: Mr. Richard Boyd, Director of Design & Construction, Division of Operations

Request: It is requested that the Board of Education approve an amendment to the contract for architectural services of work for E-SPLOST V Project 36635: Rock Chapel ES to include the addition of replacing the fire alarm system, a new fire sprinkler system, lighting replacement and additional parking as approved at the October 17, 2022 Board meeting.

Details: At the October 2022 Board meeting, the Board approved adding lighting replacement, fire alarm system replacement, new fire sprinkler system and additional parking to the scope of E-SPLOST V Project 36635 Rock Chapel ES. This amendment would cover the additional design cost associated with the added scope of work.

Financial impact: The total amount of $120,000 for Lyman, Davidson, and Dooley will be allocated from the E-SPLOST V Project 36635: Rock Chapel ES (cost code: SP5FACCON.36635.ARCHITECT).

Contact: Mr. Richard Boyd, Director of Design and Construction, 678-676-1483
Mr. Hans Williams, Dir. Planning and E-SPLOST Programming, 678-676-1588
Mr. Erick Hofstetter, Chief Operating Officer, 678-676-1475

Effective: Upon Board approval

Status: Approved by General Counsel

Summary: Presented by: Mrs. Melanie Pearch, Region I Superintendent

Request: In accordance with Board Policy DFK, Gifts and Bequests, it is requested that the Board of Education accept a donation of $6000 for Cross Keys High School from the Extra Yard for Teachers Grant awarded by the Sunbelt Conference through the Georgia State Athletics Department. The donation will be used to implement programs that acknowledge or reward students for consistently attending school, demonstrating high academic achievement, and/or showing improvement in those areas.

Details: Georgia State University Athletic Department, in partnership with the Sunbelt Conference and the CFP Foundation's Extra Yard for Teachers program, is requesting approval of their donation totaling $6,000 for the purpose of implementing programs acknowledging and/or rewarding students for consistently attending school,demonstrating high academic achievement, and/or showing improvement in attendance and/or academic performance.

Financial impact: This is a donation so there is no impact to the general budget.

Contact: Mrs. Melanie Pearch, Region I Superintendent, 678-676-1105

Effective: Upon approval of the donation.

Status: Attorney approval not required

Summary: Presented by: Mr. Trenton Arnold, Regional Superintendent, Region II

Request: In accordance with Board Policy DFK, Gifts and Bequests, it is requested that the Board of Education accept a donation of audio equipment totaling $20,128.58 from the Druid Hills Middle School PTSA to Druid Hills Middle School. This equipment will be installed in the cafeteria and the gymnasium to support school events held in these locations.

Details: Druid Hills Middle School is requesting that the Board approve the donation from the Druid Hills Middle School PTSA for $20,128.58 worth of audio equipment that will be installed in the gymnasium and the cafeteria and will be used to support local school programs. The equipment is being purchased from Nisewonger Audio Visual Center, an approved vendor.

Financial impact: The funds are donated, so there will be no impact to the general budget.

Contact: Mr. Trenton Arnold, Regional Superintendent, Region II
678.676.0671

Effective: Upon Board Approval

Status: Attorney approval not required.

Summary: Presented by: Dr. Norman C. Sauce III, Regional Superintendent, Region IV

Request: In accordance with Board Policy DFK, Gifts and Bequests, it is requested that the Board of Education receive a donation of $10,000.00 from an anonymous donor to be used for projects in the school’s garden and outdoor learning areas.

Details: In April 2022, a grant opportunity was shared through school partners for school and/or community garden efforts and expansions. Indian Creek ES instructional leaders determined this grant to be a good fit for their school garden as the new school building continues to expand this feature to better serve its students through STEAM education efforts. The school garden and outdoor learning spaces is one of the key areas of focus. The grant proposal was accepted and awarded to Indian Creek ES on May 31, 2022.

The anonymous donor (organization) donated $10,000 to be used for projects in the Indian Creek ES garden and outdoor learning areas. The two projects to be funded by this grant are…


The building of a large shed/”mini-barn” to be used for science/garden equipment storage, a habitat for small school animals (bunnies, etc.), and a space to learn outdoor science concepts with teachers. (approx. $5000)
The building of an above-ground pond where fish and/or turtles can live for science education. (approx. $5000)

The donor of this fund requests to remain anonymous and required the school to partner with a 501c3 organization who would receive and provide the funds to Indian Creek Elementary School. If approved, Indian Creek Elementary School plans to implement the grant proposal over the course of the winter/spring of 2023.

Financial impact: The funds are donated so there will be no impact to the general budget.

Contact: Dr. Norman C. Sauce III, Regional Superintendent, Region IV, 678.676.1079

Effective: Upon Board of Education approval

Status: Attorney approval not required

Summary: Presented by: Dr. Norman C. Sauce III, Regional Superintendent, Region IV

Request: In accordance with Board Policy DFK, Gifts and Bequests, it is requested that the Board of Education accept Zoom licenses totaling $9,995.00 from Zoom Video Communications, Inc. to Stone Mountain Elementary School.

Details: Stone Mountain Elementary School is requesting that the Board approve the donation from Zoom Video Communications, Inc. for $9,995.00 worth of business licenses. These licenses will be used to bridge the home-school divide by providing the school with an additional resource to communicate with parents. In addition to the instructional staff having licenses, other entities such as the PTSA and PAC will have access to the licenses.

Financial impact: The funds are donated so there will be no impact to the general budget.

Contact: Dr. Norman C. Sauce III, Regional Superintendent, Region IV, 678.676.1079

Effective: Upon Board Approval

Status: Attorney approval not required

Summary: Presented by: Mrs. Ateshia Lester, Interim Regional Superintendent, Region VII

Request: In accordance with Board Policy DFK, Gifts and Bequests, it is requested that the Board of Education accept a donation of outdoor learning tools totaling $10,000.00 from Out Teach to Ronald E. McNair Discovery Learning Academy. These tools will be utilized to support the creation of an outdoor learning classroom.

Details: Out Teach is offering a $10, 000.00 donation to McNair Discovery Learning Academy. If the acceptance is approved, the funds will be used to provide an outdoor classroom and learning tools to support STEM education in the building.

Financial impact: The funds are donated so there will be no impact to the general budget.

Contact: Mrs. Ateshia Lester, Interim Region VII Superintendent 678-676-0421

Shaun Wells, Principal of McNair Discovery Learning Academy, 678-875-3402

Effective: Upon Board Approval

Status: Attorney approval not required

Summary: Presented by: Dr. Tekshia Ward-Smith, Administrator, Division of Human Resources.

Request: It is requested that the Board of Education approve the following personnel recommendation for a General Maintenance position in Operations, to the relative of the Director of Flex Academy.

Financial impact: There is no impact to the general budget as the position already exists in the general budget.

Contact: Dr. Tekshia Ward-Smith, Administrator, Division of Human Resources, 678.676.1200

Effective: Upon Board approval.

Status: Attorney approval is not required.

Summary: Presented by: Mr. Joel B. Thibodeaux, Director, Office of Audits & Compliance

Request: It is requested that the Board of Education consider and approve the award of RFP 23-543 Comprehensive Financial Audit of E-SPLOST IV and E-SPLOST V Spending to Plante Moran, PLLC for an amount not to exceed $761,000.

Details: Plante Moran will review and provide a comprehensive financial audit of the E-SPLOST IV and E-SPLOST V capital programs spending. All spending areas are to be included.


Plante Moran shall audit the entire E-SPLOST IV spending. The SPLOST IV initiative is now in process. Plante Moran shall complete the E-SPLOST IV spending audit before commencing with the E-SPLOST V spending audit.
Plante Moran shall subsequently audit the E-SPLOST V spending from commencement through May, 2023, or as directed by DCSD.


Plante Moran’s review will detail the following construction component areas:

New Facilities and Additions
Facility Condition Improvements
Technology Improvements (network infrastructure projects)


Projects to be reviewed include all construction, renovation, infrastructure (including telecommunication upgrades) and all projects identified in the Monthly Status Report for the Capital Improvement Program 2017-2022 for the Period Ending June 20, 2022. Refer to Appendix 1 for the Monthly Status Report for the Capital Improvement Program 2017-2022 for the Period Ending June 22, 2022. Additional Monthly Status Reports will be provided as they become available.

Financial impact: $761,000.00 will be from ESPLOST Funds charge code 305.4000.530000.60535.7520.9990.8013.040.0000

Contact: Mr. Joel B. Thibodeaux, Director, Office of Audits & Compliance, 678.676.0740

Effective: Upon Board Approval and negotiation of final contract.

Status: RFP approved by Counsel. Final contract will be negotiated by Contract Management and approved by Counsel.

Summary: Presented by: Mrs. Masana Mailliard, Interim Chief Financial Officer, Division of Finance

Request: It is requested that the Board of Education adopt the Board Policy DIB Financial Reports (Capital Asset Capitalization Policy) that was presented for first read and laid on the table for public comment and Board feedback at the November 14, 2022 meeting.

Details: Board Policy DIB Financial Reports (Capital Asset Capitalization Policy) revision establishes a more detailed Depreciation/Amortization section. The revision notes useful life year ranges that provide more flexibility with the intent of more accurate reporting. An asset's estimated useful life can vary depending on planned use and place in service dates. The capital asset listing is depreciating buildings, vehicles, and buses using ranges to reflect different plans, different vehicles, and different place in service dates.

Financial impact: There is no financial impact to the District.

Contact: Mrs. Masana Mailliard, Interim Chief Financial Officer, Division of Finance, 678-676-0446
Mr. Lance McConkey, Comptroller, Division of Finance, 678-676-0445
Mr. Stephen Mayer, Capital Asset Manager I, Division of Finance, 678-521-2423

Effective: Upon Board approval

Status: Attorney approval not required

Summary: Convened by: Mrs. Vickie B. Turner, Board Chair

*Speakers


Rachel Slayton
Dr. Donna Troka
Rebeka Wharton (Virtual)
Deborah Jones
Jarrett Jackson
Kay Colson (Virtual)
Wendy Wheeler-Drew
Bishop Frances V. Mills
Maria Davila
Joe Williams

Summary: Presented by: Dr. Vasanne S. Tinsley, Interim Superintendent

Summary: Presented by: Mrs. Vickie B. Turner, Board Chair

Summary: It is requested that the DeKalb County Board of Education approve the July 11, 2022 consent agenda items.

Motion by: _____________
Seconded by: ___________
Vote: _______

Summary: Presented by: Mrs. Vickie B. Turner, Board Chair

Summary: Presented by: Mrs. Vickie B. Turner, Board Chair

Summary: It is requested that the DeKalb County Board of Education adjourn the July 11, 2022 work session and business meeting.
Motion by: ____________
Seconded by: __________
Vote: _____