Agenda Item
c. Zayo Dark Fiber (Point to Point) Annual Renewal Approval
Summary: Presented by: Ms. Monika Davis, Chief Information Officer, Division of Information and Instructional Technology
Request: It is requested that the Board of Education approve the annual dark fiber - point to point maintenance agreement with Zayo Enterprise Networks, LLC, at a cost not to exceed $56,390.00.
Why: To provide maintenance for the dark fiber point to point that consists of fiber from 1701 Mountain Industrial Blvd, Stone Mountain, GA to 56 Marietta St NW, Atlanta, GA, which connects all DeKalb County School District facilities.
Details: Dark fiber networks have a high capacity and enable excellent signal strength. Data is transported through the cables using light pulses, and you can find it underground. Dark fiber networks are separate from our main networks and are controlled by a client rather than a network provider. Point to point is a dedicated fiber link that connects the two physical locations to each other on a private, high-speed fiber connection. Point to point service provides the ability to safely transfer data to and from point A to point Z, at speeds up to 100Gbps.
In June 2021, the Board of Education approved the district’s self-provisioned fiber maintenance existing fiber optic cable plant that consists of over 1.3 million feet of underground fiber which connects all DeKalb County School District facilities.
Zayo designed and built the district’s fiber network and has provided maintenance for the past 15 years.
Financial impact: $56,390.00
Budget Code: 100.2800.543200.00011.7600.9990.0308.070.0000
Contact: Ms. Monika Davis, Chief Information Officer, Division of Information Technology, 678.676.1274
Effective: Upon Board Approval
Status: Approved by GDCR
DEKALB COUNTY SCHOOL DISTRICT
VENDOR / CONTRACTOR PERFORMANCE EVALUATION
Instructions: This form must be completed for all contract renewals, Be factual and do not include unsubstantiated opinions.
Contractor Name: Contract Title and Number: ZAYO Zayo Fiber AIC-56 Marietta
Contract Term: Contract Period: From: 12/2021 To: 12/2022
Contract Value: $56,390.00 Department:
Information Technology
DEFINITIONS OF PERFORMANCE RATINGS
SATISFACTORY UNSATISFACTORY N/A INSUFFICIENT
INFORMATION TO
Meets contractual requirements. Does not meet RATE
The actions taken by the contractor contractual requirements,
appear or were satisfactory. and recovery is not likely
in a timely manner. The
. contractor’s corrective
actions appear or were
ineffective.
PERFORMANCE RATING COMMENTS (Attach additional sheets if necessary)
Zayo Provides all of the listed Services
Satisfactory
Work performed in compliance with contract Unsatisfactory
terms N/A
Insufficient info. to rate
Zayo provides all of repair materials and are included in
the cost of the Maintenance
Satisfactory
Materials, supplies and equipment provided as Unsatisfactory
required? N/A
Insufficient info. to rate
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Zayo is always ready and on call in case of a fiber cut
within the county
Satisfactory
Staff availability Unsatisfactory
N/A
Insufficient info. to rate
Satisfactory
Timeliness of work Unsatisfactory
N/A
Insufficient info. to rate
Satisfactory
Staff professionalism Unsatisfactory
N/A
Insufficient info. to rate
Satisfactory
Unsatisfactory
Customer service N/A
Insufficient info. to rate
Excellent. Zayo works to make sure repairs are done in a
timely manner and work and update DCSD staff in the
Satisfactory
Quality of work middle of the night as to progress of off hour repairs.
Unsatisfactory
N/A
Insufficient info. to rate
Zayo keeps DCSD staff informed of repair status so that
DCSD can communicate to its stakeholders
Satisfactory
Communication and Accessibility Unsatisfactory
N/A
Insufficient info. to rate
Satisfactory
Unsatisfactory
Prompt and effective correction of situations
and conditions N/A
Insufficient info. to rate
Zayo has documented and diagramed the Link from AIC
Documentation records, receipts, invoices and to 56 Marietta
computer-generated reports received in a Satisfactory
timely manner and in compliance with Unsatisfactory
contract specifications N/A
Insufficient info. to rate
Without a doubt
x Yes No
Would you recommend using this firm again?
(Explain)
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OVERALL ASSESSMENT Unsatisfactory Satisfactory
Comments:
Zayo: works to resolve issues and bill the companies responsible for causing DCSD fiber breaks. Zayo works around the clock to make sure
that the DCSD Network is up and running and works to minimize downtime for DCSD Students and staff.
Name of Evaluator: Joseph Swing
(Print) (Signature)
Title: ________Manager III Information Technology____________________Date: 11/21/2022
FISCAL INFORMATION:
Original Contract Value $ ________0_________________
Dollar amount of increase (decrease) $ _________________________
Percent of increase (decrease)__ _______ %
Reason for increase (decrease) _____________________________________________________________________________
Project Scope (FY 2021 – 2022) Timeline
CIO Review
Monika Davis 11/21/2022
Signature Date
Chief Information Officer
Title
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