Agenda Item
i. RFP 20-472, Charter Bus Services Contract Extension Approval, Coast to Coast Tours, LLC, Friendship Tours, LLC, Kelly Tours, Inc., Kingsmen Coach Lines, R&W Motorcoach, Inc., Samson Tours, Inc., Southeastern Stages, Inc., and We Care Charters (Year 3 of 4)
Summary: Presented by: Mr. Richard Boyd, Director of Design & Construction, Division of Operations
Request: It is requested that the Board of Education approve the contract extension for RFP 20-472, Charter Bus Services to Coast-to-Coast Tours, LLC., Friendship Tours, LLC., Kelly Tours, Inc., Kingsmen Coach Lines, R&W Motorcoach, Inc., Samson Tours, Inc., Southeastern Stages, Inc., and We Care Charters for one additional year through December 31, 2023. This recommendation is for the third of four (4) one-year contract renewal options.
Why: An extension of this bid will allow the District to provide services that require travel outside of the 75-mile radius limitation of the DCSD Transportation Department for student activities.
Details: DCSD requested proposals from qualified commercial carriers to provide charter bus services on an as-needed basis. On October 7, 2019, the Board of Education approved A National Limousine Services, American Coach Lines, Atlantic Transportation & Coaches, Coast to Coast Tours, LLC, Allstate Tours, LLC dba Elite Tours of Atlanta, Friendship Tours, LLC, Georgia Coach Lines, Inc., Harmon Brothers Charter Service, Inc., Kelly Tours, Inc., Kingsmen Coach Lines, R & W Motor Coach, Samson Tours, Inc., and Southeastern Stages, Inc., as the most responsive and responsible firms to provide charter bus services on an as needed basis. At the December 9, 2019, Board meeting, the Board of Education approved the addition of We Care Charters to be added to the previously approved list after it was determined that their vehicles passed the on-site inspection. With the exception of A National Limousine Services, Atlantic Transportation & Coaches, and Georgia Coach Lines, Inc., all the above vendors are being recommended for their first contract renewal option.
Financial impact: These services are paid for by the local school or department utilizing the service and will be paid for from multiple charge codes.
Contact: Mr. Richard Boyd, Director of Design & Construction, 678-676-1483
Mr. Cedric Burse, Director of Fleet and Special Transportation Department, 678-676-1385
Mr. Erick Hofstetter, Chief Operating Officer, 678-676-1475
Effective: Upon board approval
Status: Approved by General Counsel