Agenda Item
a. Approval of Award of RFP 23-543 Comprehensive Financial Audit of E-SPLOST IV and E-SPLOST V Spending (to Plante Moran, PLLC for an amount not to exceed $761,000)
Summary: Presented by: Mr. Joel B. Thibodeaux, Director, Office of Audits & Compliance
Request: It is requested that the Board of Education consider and approve the award of RFP 23-543 Comprehensive Financial Audit of E-SPLOST IV and E-SPLOST V Spending to Plante Moran, PLLC for an amount not to exceed $761,000.
Why: The DeKalb County School District has determined that a comprehensive financial audit of DCSD E-SPLOST IV and E-SPLOST V spending, to include all spending areas, shall be conducted by an outside, 3rd party firm in order to provide assurance to DCSD stakeholders of the District's compliance with state and local law and that all expenditures of E-SPLOST IV and E-SPLOST V funds by the District conform to the rules and guidelines of the Program.
Details: Plante Moran will review and provide a comprehensive financial audit of the E-SPLOST IV and E-SPLOST V capital programs spending. All spending areas are to be included.
Plante Moran shall audit the entire E-SPLOST IV spending. The SPLOST IV initiative is now in process. Plante Moran shall complete the E-SPLOST IV spending audit before commencing with the E-SPLOST V spending audit.
Plante Moran shall subsequently audit the E-SPLOST V spending from commencement through May, 2023, or as directed by DCSD.
Plante Moran’s review will detail the following construction component areas:
New Facilities and Additions
Facility Condition Improvements
Technology Improvements (network infrastructure projects)
Projects to be reviewed include all construction, renovation, infrastructure (including telecommunication upgrades) and all projects identified in the Monthly Status Report for the Capital Improvement Program 2017-2022 for the Period Ending June 20, 2022. Refer to Appendix 1 for the Monthly Status Report for the Capital Improvement Program 2017-2022 for the Period Ending June 22, 2022. Additional Monthly Status Reports will be provided as they become available.
Financial impact: $761,000.00 will be from ESPLOST Funds charge code 305.4000.530000.60535.7520.9990.8013.040.0000
Contact: Mr. Joel B. Thibodeaux, Director, Office of Audits & Compliance, 678.676.0740
Effective: Upon Board Approval and negotiation of final contract.
Status: RFP approved by Counsel. Final contract will be negotiated by Contract Management and approved by Counsel.
October 21, 2022
RE: Sourcing Efforts Letter – RFP 23-543 Comprehensive Financial Audit of E-SPLOST IV and E-SPLOST V
Spending
Dr. Vasanne Tinsley,
Because the procurement process is constantly evolving and improving, the Purchasing Department
has developed a new customer service feature. The Purchasing Department is now providing a
summary of sourcing efforts to the internal client for RFP 23-543 Comprehensive Financial Audit of E-SPLOST IV
and E-SPLOST V Spending.
The Purchasing Department’s efforts include the following:
1) RFP 23-543 was posted to IonWave on August 18, 2022.
2) RFP 23-543 was posted to the GA Procurement Registry August 18, 2022.
3) RFP 23-543 was advertised in the Champion Newspaper on August 18, 2022 and August 25, 2022.
4) Electronic notification sent to 99 vendors from the DCSD Vendor Bid List.
5) Electronic notification sent to 4,156 vendors through the State of GA Procurement Registry.
6) Electronic notification sent to 232 vendors through IonWave.
If you are aware of any additional sourcing engines, please let us know so we may include those in our
process.
Three (3) proposals were reviewed and deemed responsive to the requirements of the solicitation.
Please feel free to reach out to me at 678 676-0120 with any questions or concerns.
Regards,
Carla L. Smith
Carla L. Smith
Executive Director, Vendor Services
CLS\lw
c: Mr. Joel Thibodeaux
Ms. Gwendolyn Brame
Ms. Gloria Johnson
Mr. Lance McConkey
Ms. Melanie Pearch
Robert R. Freeman Administrative Complex
1701 Mountain Industrial Blvd | Stone Mountain, GA 30083
678.676.0110 | www.dekalbschoolsga.org
Robert R. Freeman Administrative Complex
1701 Mountain Industrial Blvd | Stone Mountain, GA 30083
678.676.0110 | www.dekalbschoolsga.org