Agenda Item
i. ITB No. 22-541 Initial Contract Ratification and Approval for Liquid Propane Gas Delivery Service for Ferrellgas Primary and Amerigas Propane LP Secondary (the first of up to four (4) one (1) year renewable contracts) for a not to exceed amount of $4,000,000 per year
Summary: Presented by: Mr. Richard H. Boyd, Director of Design & Construction, Division of Operations
Request: It is requested that the Board of Education Ratify and Approve the initial contract ITB No. 22-541 for Liquid Propane Gas Delivery Service for the first of up to four (4) one (1)-year renewable contracts to Ferrellgas as the primary supplier and AmeriGas Propane LP as the secondary, in the amount not to exceed $4,000,000 per year.
Why: This request is the initial contract for Ferrellgas, and AmeriGas Propane LP., to provide bulk fuel and delivery service on an as needed basis for the DeKalb County School District’s Transportation Department. This request is the initial year agreement of up to four (4) one (1) year renewable agreements. The term of the initial agreements with the vendors is July 1, 2022, through June 30, 2023.
Details: On June 16, 2022, the Purchasing Department formally processed Bid No. 22-541 Liquid Propane Gas Delivery Service. Four (4) bids were reviewed and deemed responsive to the requirements of the solicitation. Two of the four bids were selected as submitting the best and most efficient service. Ferrellgas was selected as the Primary vendor and AmeriGas Propane LP was selected as the Secondary vendor. This bid includes an initial one- year through June 30, 2023, with annual one (1) - year renewal options through June 30, 2026.
Financial impact: This purchase in an amount not-to-exceed $4,000,000.00 will be charged to the General Operations Energy fund code: 100.2700.562000.00011.7190.1320.8013.040.0000
Contact: Mr. Richard H. Boyd, Director of Design & Construction, 678-676-1483
Mr. Cedric A. Burse, Director of Fleet Service Department, 678-676-1385
Mr. Erick Hofstetter, Chief Operating Officer, 678-676-1475
Effective: Upon board approval
Status: Approved by General Counsel
CHRONOLOGY OF THE AGENDA ITEM
On June 16, 2022, the Purchasing Department formally processed Bid No. 22-
541 Liquid Propane Gas Delivery Service. Four (bids) were reviewed and
deemed responsive to the requirements of the solicitation. Two of the four
bids were selected as submitting the best and most efficient service.
Ferrellgas was selected as the Primary vendor and AmeriGas Propane LP
was selected as the Secondary vendor. This bid may be extended for up to 4
(four) years total. It includes a Ratification and Approval of the initial one (1)
year term with three (3) one (1)-year renewal options through June 30, 2026.
It is requested that the Board of Education approve the initial contract ITB No.
22-541 for Liquid Propane Gas Delivery Service for up to (4) four (1) one-year
contracts to Ferrellgas as the primary supplier and AmeriGas Propane LP
as the secondary supplier from July 1, 2022, through June 30, 2023.