Agenda Item
a. Educational Funding Group, Inc. for E-Rate Consulting Services
Summary: Presented by: Ms. Monika Davis, Chief Information Officer, Division of Information and Instructional Technology
Request: It is requested that the Board of Education approves payment to Educational Funding Group, Inc. for E-rate consulting services at an amount not to exceed $280,000. This payment will cover payment for E-rate funding years 2018, 2020, 2021, and 2022 at a cost of $70,000 per year.
Details: The United States Congress passed a law authorizing the FCC to fund technologies for K-12 schools based on poverty level.
The program covers or has covered:
Category 1 (formerly Priority 1): Voice Services and transmission of internet access within educational buildings within the district
Category 2 (formerly Priority 2): Eligible equipment such as wireless access points, switches, routers, data cabling and UPSs
Educational Funding Group, Inc. has assisted DCSD with reimbursements from the Universal Administrative Services Company (USAC) totaling $13.4 million in E-Rate funding since Funding Year 2013 - 2014. Services provided include:
Forms Preparation (E-Rate Application and Forms on behalf of DCSD)
Competitive Bidding (Follows DCSD bidding practices)
Participation in SLD Review Process
Document Retention
E-Rate Compliance and Legal Matters (Keeps DCSD informed of FCC E-Rate rules and regulations)
Explanation of Past Due Payments
The cost for the E-Rate funding years for 2018 and 2020 was $70,000 each year. These expenditures did not require board approval as the spending threshold was $100,000 at that time. During this time period, it is important to note that DIIT experienced multiple changes in leadership and staffing which contributed to these payment gaps.
Once the board policy was amended in December 2021, the expenditure for E-rate funding year 2021 for $70,000 required board approval. However, once the vendor informed DIIT that previous invoices had not been paid, the division held this payment to thoroughly investigate all payments made to this vendor.
At this time, all invoices have been accounted for, and this payment will bring our account current through June 30, 2023.
Financial impact: $280,000 General Fund
Charge Code: 100.2800.530000.00011.7600.9990.0308.070.0000
Contact: Ms. Monika Davis, Chief Information Officer, Division of Information and Instructional Technology, 678.676.1274
Effective: Upon Board Approval
Status: Approved by GDCR
DEKALB COUNTY SCHOOL DISTRICT
VENDOR / CONTRACTOR PERFORMANCE EVALUATION
Instructions: This form must be completed for all contract renewals, be factual and do not include unsubstantiated opinions.
Contractor Name: Contract Title and Number: EFG Educational Funding Group, Inc.
Contract Term: Contract Period: From: 12/1/2021 To: 11/30/22
Contract Value: $70,000.00 Department:
Information Technology
DEFINITIONS OF PERFORMANCE RATINGS
SATISFACTORY UNSATISFACTORY N/A INSUFFICIENT
INFORMATION TO
Meets contractual requirements. Does not meet RATE
The actions taken by the contractor contractual requirements,
appear or were satisfactory. and recovery is not likely
in a timely manner. The
. contractor’s corrective
actions appear or were
ineffective.
PERFORMANCE RATING COMMENTS (Attach additional sheets if necessary)
Satisfactory
Work performed in compliance with contract Unsatisfactory
terms N/A
Insufficient info. to rate
Satisfactory
Materials, supplies and equipment provided as Unsatisfactory
required? N/A
Insufficient info. to rate
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Satisfactory
Staff availability Unsatisfactory
N/A
Insufficient info. to rate
Satisfactory
Timeliness of work Unsatisfactory
N/A
Insufficient info. to rate
Satisfactory
Staff professionalism Unsatisfactory
N/A
Insufficient info. to rate
Satisfactory
Unsatisfactory
Customer service N/A
Insufficient info. to rate
Satisfactory
Quality of work Unsatisfactory
N/A
Insufficient info. to rate
Satisfactory
Communication and Accessibility Unsatisfactory
N/A
Insufficient info. to rate
Satisfactory
Unsatisfactory
Prompt and effective correction of situations
and conditions N/A
Insufficient info. to rate
Documentation records, receipts, invoices and
computer-generated reports received in a Satisfactory
timely manner and in compliance with Unsatisfactory
contract specifications N/A
Insufficient info. to rate
x Yes No
Would you recommend using this firm again?
(Explain)
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OVERALL ASSESSMENT Unsatisfactory Satisfactory
Comments:
Zayo: works to resolve issues and bill the companies responsible for causing DCSD fiber breaks. Zayo works around the clock to make sure
that the DCSD Network is up and running and works to minimize downtime for DCSD Students and staff.
Name of Evaluator: Gwen Brame Gwen Brame
(Print) (Signature)
Title: ________Manager III Information Technology____________________Date: 11/21/2022
FISCAL INFORMATION:
Original Contract Value $ ________0_________________
Dollar amount of increase (decrease) $ _________________________
Percent of increase (decrease)__ _______ %
Reason for increase (decrease) _____________________________________________________________________________
Project Scope (FY 2021 – 2022) Timeline
CIO Review
Monika Davis 11/21/2022
Signature Date
Chief Information Officer
Title
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