EXECUTIVE SESSION, WORK SESSION, COMMUNITY INPUT SESSION &
BUSINESS MEETING
OF THE
DEKALB COUNTY BOARD OF EDUCATION
November 14, 2022
The DeKalb County Board of Education held its Executive Session, Work Session, Community
Input Session and Business Meeting on Monday, November 14, 2022, in the J. David
Williamson Board Room, at the DeKalb County School District’s Robert R. Freeman
Administrative Instructional Complex, 1701 Mountain Industrial Boulevard, Stone Mountain,
Georgia.
Mrs. Vickie B. Turner, Chair, convened the meeting at 11:40 am and noted the following were in
attendance; Mrs. Vickie B. Turner, Mr. Diijon DaCosta, Sr., Vice Chair, Mrs. Anna Hill, Mrs.
Deirdre Pierce, Mrs. Allyson Gevertz, Mr. Marshall D. Orson and Dr. Vasanne Tinsley, Interim
Superintendent. Dr. Joyce Morley joined the meeting virtually.
Also in attendance were General Counsel Attorney, Mr. Clem Doyle and Dr. Yolanda
Williamson, Executive Administrator to the Board.
ADJOURN TO EXECUTIVE SESSION
Mrs. Turner called for a motion to adjourn November 14, 2022, meeting to an executive session
for the purpose of discussing permitted matters regarding litigation, land, legal, personnel, and
student appeals.
On a motion by Mrs. Hill, seconded by Mrs. Pierce and with a unanimous vote of (7\0), the
November 14, 2022, meeting adjourned to executive session at 11:44am.
ADJOURN THE EXECUTIVE SESSION
There being no further business, Mrs. Turner called for a motion to adjourn the November 14,
2022, executive session and convene to the work session and business meeting.
Mrs. Turner noted there were no objections, the November 14, 2022, executive session
adjourned at 1:30pm.
ADOPTION OF THE AGENDA
Mrs. Turner called for a motion to adopt the November 14, 2022, combined work session &
business meeting agenda with the exception of agenda item, E.8.a, RFP 22-475 Physical
Security Services-Access Control, Intrusion Detection and Video Surveillance (Convergint
Technologies, LLC in an amount not to exceed $3,887,650).
Mrs. Turner noted there were no objections, the agenda item E.8.a, RFP 22-475 Physical
Security Services-Access Control, Intrusion Detection and Video Surveillance (Convergint
Technologies, LLC in an amount not to exceed $3,887,650) was removed from the agenda and
the November 12, 2022, work session and business meeting agenda was approved.
SUPERINTENDENT’S REPORT and COMMITTEE OF THE WHOLE
1. Superintendent’s Report: DeKalb County School District FY2024 Budget
Development Process
Presented by: Dr. Vasanne S. Tinsley, Interim Superintendent and
Ms. Masana Mailliard, Deputy Chief Financial Officer
2. Committee of the Whole Presentation(s): No Presentation This Month
REVIEW OF AGENDA ITEMS FOR THE NOVEMBER 14, 2022, BUSINESS MEETING
05.01.a.i
Ms. Masana Mailliard, Deputy Chief Financial Officer, Division of Finance, requested that the
Board of Education accept the September 2022 Monthly Financial Reports.
DeKalb Board of Education
November 14, 2022
Page 2 of 5
05.02.b.
Ms. Masana Mailliard, Deputy Chief Financial Officer, Division of Finance requested approval
of Dentons Contract for Professional Services (in an amount not to exceed $144,000.00 within
the period from January 1, 2023, through December 31, 2023, at a rate of no more than
$12,000.00 per month)
05.03c.
RISK MANAGEMENT – No Agenda Items This Month
05.04.a.
Dr. Tekshia Ward-Smith, Administrator, Division of Human Resources, requested that the Board
of Education approve the November 2022 Human Resources Report.
05.05.
CURRICULUM & INSTRUCTION – No Agenda Items This Month
05.06.
DIVISION OF EQUITY AND STUDENT EMPOWERMENT – No Agenda Items This Month
05.07.
OFFICE OF CONTINUOUS IMPROVEMENT (ACCOUNTABILITY) – No Agenda Items
This Month
05.08.a.
RFP 22-475 Physical Security Services – Access Control, Intrusion Detection and Video
Surveillance (Convergint Technologies, LLC in an amount not to exceed $3,887,650)
05.09.a.
Dr. Vasanne S. Tinsley, Interim Superintendent, requested that the Board of Education approve
the minutes of the following meetings: the November 14, 2022, board meeting which includes
the executive session, work session, community input session and business meeting, the
November 16, 2022, virtual Audit Committee meeting.
05.10.a.
ATHLETICS – No Agenda Items This Month
05.10.b.i.
Mr. Richard Boyd, Interim Chief Operating Officer, Division of Operations, requested that the
Board of Education approve the Independent Contractor Agreement (ICA) - Atlas Piers of
Atlanta, Inc. (exceeds $50,000, with a total contract value not-to-exceed $80,000).
05.10.b.ii.
Mr. Richard Boyd, Interim Chief Operating Officer, Division of Operations, requested that the
Board of Education ratify and approve the contract renewal for ITB 20-752-027 for Floor
Covering Installation Services to Kidd & Associates Flooring and Contracting, LLC for an
additional year in an amount not to exceed $300,000.
05.10.b.iii.
Mr. Richard Boyd, Interim Chief Operating Officer, Division of Operations, requested that the
Board of Education approve the contract renewal for RFP No. 19-35 for district-wide dust mop and
microfiber towel services to A-Action Janitorial Services, Inc. for an additional year in the not to
exceed amount of $115,360.
DeKalb Board of Education
November 14, 2022
Page 3 of 5
05.10.b.iv.
Mr. Richard Boyd, Interim Chief Operating Officer, Division of Operations, requested that the
Board of Education ratify and approve the contract renewal for ITB 21-752-042 Exterior and
Interior Painting Services to A&D Painting, Inc., and Autaco Development, LLC., for one
additional year in the not to exceed amount of $2,000,000.
05.10.b.v.
Mr. Richard Boyd, Interim Chief Operating Officer, Division of Operations, requested that the
Board of Education approve the contract renewal for ITB 21-752-043 Pressure Washing Services
to A-Action Janitorial Services, Autaco Development, LLC and Tribond, LLC for one additional
year in the not to exceed amount of $2,000,000.
Item pulled from the agenda to be presented at a future meeting.
05.10.b.vi.
Mr. Richard Boyd, Interim Chief Operating Officer, Division of Operations, requested that the
Board of Education ratify and approve the contract renewal for Bid No. 20-517 for Custodial
Cleaning Chemical Supplies with Southeastern Paper Group for one additional year in the not to
exceed amount of $250,000.
05.10.c.
BUSINESS SERVICES – No Agenda Items This Month
05.10.d.i.
Mr. Richard Boyd, Interim Chief Operating Officer, Division of Operations, requested that the
Board of Education approve the Amendment to the October 18, 2021, approval of “North
Georgia Fuel Cooperative (BL113-20) Contract Extension Approval, (Year 1 of 4), Multiple
Vendors in an Amount Not-to-Exceed $3,800,000 for the 2022 Fiscal Year” for the purchase of
diesel and gasoline fuel from James River Solutions, LLC as the primary supplier, Petroleum
Traders Corporation as the secondary supplier, and Colonial Oil Industries, Inc. as the tertiary
supplier through the North Georgia Fuel Cooperative (BL113-20). This amendment supplants
and replaces the October 18, 2020, Board-approved first of four contract renewals.
05.10.e.
SCHOOL NUTRITION SERVICES – No Agenda Items This Month
05.10.f.i.
Mr. Richard Boyd, Interim Chief Operating Officer, Division of Operations, requested that the
Board of Education approve two (2) awards for RFP No. 23-752-005 for Roof Replacement
Services to the most responsive and responsible Offerors whose submittals are the most
advantageous to the district. The awards are as follows:
Avondale Elementary School, Mary M. Bethune Middle School and Columbia Middle School
to Centennial Contractors Enterprises, Inc. for the not to exceed amount of $10,679,200.
Lithonia Middle School, Coralwood Diagnostic Center and International Student Center to SRS,
Inc. for the not to exceed amount $8,864,000.
05.10.f.ii.
Mr. Richard Boyd, Interim Chief Operating Officer, Division of Operations, requested that the
Board of Education approve the award of RFQu 23-752-004 for Architectural and Engineering
Services for New Sequoyah High School and Middle School to Goodwyn, Mills, Cawood LLC, the
most responsive and responsible Offeror whose submittal is the most advantageous to the Board
based on the evaluation factors, for the lump sum amount of $9,000,000.
05.10.f.iii.
Mr. Richard Boyd, Interim Chief Operating Officer, Division of Operations, requested that the
Board of Education approve the creation of E-SPLOST VI Project 901, Program Management with
DeKalb Board of Education
November 14, 2022
Page 4 of 5
an initial budget of $18,000,000 and E-SPLOST VI Project 902, DCSD Program Management Staff
with an initial budget of $10,000,000.
05.11.
DONATIONS-No Agenda Items this Month
05.12.a.
PERSONNEL RECOMMENDATION(S) FROM EXECUTIVE SESSION-No Agenda Items
this month
05.13.a.
Mr. Joel B. Thibodeaux, Director, Office of Audits & Compliance requested that the Board of
Education approve the of Award of RFP 23-542 Comprehensive Financial Audit of CARES
ESSER Spending (to FORVIS, LLP for an amount not to exceed $877,000).
AMENDMENT TO THE BYLAWS AND POLICIES
1. FIRST READ ~ Amendment to the Bylaws & Policies: Board Policy DIB, Financial
Reports (Capital Asset Capitalization Policy)
Ms. Masana Mailliard, Deputy Chief Financial Officer, requested that The Board of Education
accept amended Board Policy DIB, Financial Reports (Capital Asset Capitalization Policy) as a
First Read to lay on the table for stakeholder feedback at the November 14, 2022, board meeting
and be considered for adoption at the December 12, 2022, board meeting.
The Board completed the work session at 4:34 pm and stood in recess until the convening of the
Community Input Session.
**********************************
The meeting resumed at 5:45pm.
COMMUNITY INPUT SESSION AND BUSINESS MEETING
Mrs. Turner convened the Community Input Session and read the Guidelines for Public
Comments.
The following individuals addressed the Board:
1. Nancy Kelly
2. Deborah Jones
3. Krista Durant
4. Richard Greene
5. Ruthie Pumphrey (Virtual)
6. Yilkal Asres
7. Yuri Macias
8. Kelly Livingston (Virtual)
CONVENE THE BUSINESS MEETING
Mrs. Turner called for a motion to convene the November 14, 2022, business meeting.
Mrs. Turner noted there were no objections, the business meeting convened.
STUDENT BOARD REPRESENTATIVE ~ No Student Representative This Month
RECOGNITION(S) – No Recognitions This Month
DeKalb Board of Education
November 14, 2022
Page 5 of 5
CONSENT AGENDA
Mrs. Turner called for a motion to approve the November 14, 2022, consent agenda, with the
exception of the following agenda items:
05.10.b.iv. - Exterior and Interior Paint Services, ITB 21-752-042 Ratification and Renewal
Approval - Year 1 of 4 (A&D Painting, Inc., and Autaco Development, LLC for an additional
year in the not to exceed amount of $2,000,000).
Mrs. Turner called for a motion to table agenda item 10.b.iv. Exterior and Interior Paint Services,
ITB 21-752-042 Ratification and Renewal Approval - Year 1 of 4 (A&D Painting, Inc., and
Autaco Development, LLC for an additional year in the not to exceed amount of $2,000,000).
On a motion by Mr. Orson, seconded by Mrs. Pierce and with a unanimous vote of (7\0), the
motion passed to table agenda item 10.b.iv. Exterior and Interior Paint Services, ITB 21-752-042
Ratification and Renewal Approval - Year 1 of 4 (A&D Painting, Inc., and Autaco Development,
LLC for an additional year in the not to exceed amount of $2,000,000).
05.10.b.v.- Pressure Washing Services, ITB 21-752-043 Renewal Approval - Year 1 of 4 (A-
Action Janitorial Services, Autaco Development, LLC and Tribond, LLC for one additional year
in the not to exceed amount of $2,000,000)
On a motion by Mr. Orson seconded by Mrs. Hill and with a unanimous vote of (7\0), the motion
passed to approve the consent agenda, with the exception of the items 05.10.b.iv. and 05.10.b.v.
ACTION ITEM(S)
J.1. APPROVAL OF AN ITEM(S) FROM EXECUTIVE SESSION
a. Mr. DaCosta called for a motion to adopt the actions, as modified, in Executive Session
for Student Appeal No. 23-06.
On a motion by Mrs. Hill, seconded by Mrs. Gevertz, and with a unanimous vote of (7\0),
the motion passed.
J.2. APPROVAL OF AN AGENDA ITEM(S) PULLED FROM THE CONSENT
AGENDA
10.b.5.v.- Pressure Washing Services, ITB 21-752-043 Renewal Approval - Year 1 of 4
(A-Action Janitorial Services, Autaco Development, LLC and Tribond, LLC for one
additional year in the not to exceed amount of $2,000,000).
On a motion by Mrs. Hill, seconded by Mr. Dacosta, and with a vote of (6\1) the motion
passed, with Mrs. Vickie B. Turner, Mr. Diijon DaCosta, Sr., Mr. Marshall D. Orson,
Mrs. Anna Hill, and Mrs. Allyson Gevertz, and Mrs. Deirdre Pierce voting ‘YES’ and Dr.
Joyce Morley voting to ‘No'.
ADJOURN
Mrs. Turner called for a motion to adjourn the November 14, 2022, work session and business
meeting.
Mrs. Turner noted there were no objections, the work session and business meeting adjourned at
6:30pm.
_______________________ ____________________________
Secretary Ex-Officio Chair