Agenda Item
a. Approval of Award of RFP 23-543 Comprehensive Financial Audit of E-SPLOST IV and E-SPLOST V Spending (to Plante Moran, PLLC for an amount not to exceed $761,000)
Summary: Presented by: Mr. Joel B. Thibodeaux, Director, Office of Audits & Compliance
Request: It is requested that the Board of Education consider and approve the award of RFP 23-543 Comprehensive Financial Audit of E-SPLOST IV and E-SPLOST V Spending to Plante Moran, PLLC for an amount not to exceed $761,000.
Why: The DeKalb County School District has determined that a comprehensive financial audit of DCSD E-SPLOST IV and E-SPLOST V spending, to include all spending areas, shall be conducted by an outside, 3rd party firm in order to provide assurance to DCSD stakeholders of the District's compliance with state and local law and that all expenditures of E-SPLOST IV and E-SPLOST V funds by the District conform to the rules and guidelines of the Program.
Details: Plante Moran will review and provide a comprehensive financial audit of the E-SPLOST IV and E-SPLOST V capital programs spending. All spending areas are to be included.
Plante Moran shall audit the entire E-SPLOST IV spending. The SPLOST IV initiative is now in process. Plante Moran shall complete the E-SPLOST IV spending audit before commencing with the E-SPLOST V spending audit.
Plante Moran shall subsequently audit the E-SPLOST V spending from commencement through May, 2023, or as directed by DCSD.
Plante Moran’s review will detail the following construction component areas:
New Facilities and Additions
Facility Condition Improvements
Technology Improvements (network infrastructure projects)
Projects to be reviewed include all construction, renovation, infrastructure (including telecommunication upgrades) and all projects identified in the Monthly Status Report for the Capital Improvement Program 2017-2022 for the Period Ending June 20, 2022. Refer to Appendix 1 for the Monthly Status Report for the Capital Improvement Program 2017-2022 for the Period Ending June 22, 2022. Additional Monthly Status Reports will be provided as they become available.
Financial impact: $761,000.00 will be from ESPLOST Funds charge code 305.4000.530000.60535.7520.9990.8013.040.0000
Contact: Mr. Joel B. Thibodeaux, Director, Office of Audits & Compliance, 678.676.0740
Effective: Upon Board Approval and negotiation of final contract.
Status: RFP approved by Counsel. Final contract will be negotiated by Contract Management and approved by Counsel.
October 21, 2022 Page 1 of 2
RE: Award Recommendation Letter – RFP 23-543 Comprehensive Financial Audit of E-SPLOST IV and E-
SPLOST V Spending
Dr. Vasanne Tinsley,
RFP 23-543 Comprehensive Financial Audit of E-SPLOST IV and E-SPLOST V Spending, was formally
processed through the Purchasing Department at your request. Response(s) to the solicitation were
received in the Purchasing Department on October 11, 2022.
Three (3) proposals were reviewed and deemed responsive to the requirements of the solicitation. Please
find attached the responsive proposals and the Abstract Sheet, which is the record of the public
opening/acknowledgement. (Please note – Protiviti Government Services: see Appendix 1, Contract
Exceptions (defer to Legal).)
Please take the following course of action:
1) Convene the evaluation team. Remember that each individual serving as an evaluator must have a
completed and signed Solicitation Evaluator Agreement on file in the Purchasing Department. Your
team will work together to review and evaluate elements of each response in comparison to the
solicitation requirements.
2) Using this form, please advise the Purchasing Department as soon as possible of your award
recommendation(s) and the date you anticipate presenting your recommendation of award to the
Board of Education for approval.
REMINDER: Include the entire bid/rfp number and bid/rfp name in your Board of
Education item documentation so that we can later match the resulting Superintendent’s award
directive to your solicitation and produce an award letter.
3) If your Recommended Award Vendor is not the lowest priced offering, you must provide the
Purchasing Department your rationale for not awarding to the lowest responsive respondent. Use
an additional sheet to provide your rationale.
4) If there is only one line item on the solicitation or if there are multiple line items recommended for
award to a single Award Vendor, simply fill in the information below for Recommended Award
Vendor #1.
5) If there are multiple line items to be awarded and/or if you recommend splitting the award to
multiple Award Vendors, you will need to fill in the name for each Recommended Award Vendor on
the lines below and attach the Tabulation indicating which items are to be awarded to each
Recommended Award Vendor.
6) Upon receipt of your award recommendation(s), the Purchasing Department will notify the Risk
Department of your award recommendation and contact the vendor(s) to request final and fully
compliant insurance certificates prior to issuance of the award letter and prior to commencement
or delivery of services under this solicitation.
Robert R. Freeman Administrative Complex
1701 Mountain Industrial Blvd | Stone Mountain, GA 30083
678.676.0110 | www.dekalbschoolsga.org
Page 2 of 2
Please fax to the Central Purchasing Department at 678 676-0170 or scan and email it to
Ms. Phyllis Jones at phyllis_d_jones@dekalbschoolsga.org.
Plante Moran
_______________________________
Recommended Award Vendor #1
________________________________
December 12, 2022
Anticipated BOE Presentation Date
Joel B Digitally signed by Joel B Thibodeaux
DN: cn=Joel B Thibodeaux, o=DeKalb County School
_______________________________
District, ou=Internal Audits and Compliance,
Recommended Award Vendor #2
Thibodeaux email=e20139327@dekalbschoolsga.org, c=US
Date: 2022.11.14 11:17:02 -05'00'
________________________________
Your Signature / Today’s Date
_______________________________
Recommended Award Vendor #3
_______________________________
Recommended Award Vendor #4
_______________________________
Recommended Award Vendor #5
Please feel free to reach out to me at 678 676-0120 with any questions or concerns. Your prompt response
is appreciated. Thank you.
Regards,
Carla L. Smith
Carla L. Smith
Executive Director, Vendor Services
CLS\lw
Attachment – Proposal(s)
c: Mr. Joel Thibodeaux
Ms. Gwendolyn Brame
Ms. Gloria Johnson
Mr. Lance McConkey
Ms. Melanie Pearch
Robert R. Freeman Administrative Complex
1701 Mountain Industrial Blvd | Stone Mountain, GA 30083
678.676.0110 | www.dekalbschoolsga.org