Agenda Item
a. Atlanta Soundworks, Inc. (ASW) Budget Increase Not To Exceed $28,953.25 Approval
Summary: Presented by: Ms. Portia Kirkland, Director of Communication, Division of Community Empowerment, Innovation and Partnerships
Request: It is requested that the Board of Education approve expanding the expenditure limit with Atlanta Soundworks, Inc. for an additional $26,173.29 (over the $49,000 allowed) to purchase DSTV control room furniture and equipment. This is part of Phase 1 of the Communications Infrastructure System Upgrade in collaboration with IT. (The dollar amount above was estimated before the Board changed the minimum of $99,999.00 to 49,999.00 per vendor). A competitive selection process was utilized before selecting Atlanta Soundworks. It is important to note that ASW designed the original infrastructure of the production room. It's essential to keep the integrity of the original wiring diagrams.
FY total:
09/12/2022 - $47,219.04; Robotic Cameras
11/22/22 add-on - $28,953.25; Control Room Rewire & Furniture
TOTAL: $76,172.29
**$26,173.29 is additional requested over the $49,999 allowed.
Why: RATIONALE:
The Communications Department is pleased to present a proposal to the Board of Education to replace the BOE video control room console furniture. The existing furniture is antiquated and no longer practical for the space. In addition, there are cables that are no longer being used and should be removed to omit any hazards and for a more manageable workspace. Finally, the main program and preview displays need to be upgraded to 4K.
This upgrade includes audio/visual equipment, including hardware, furniture and cables, data infrastructure, and all other equipment needed for the audio/visual broadcasting of board meetings, daily business meetings, training classes, community meetings, and other special projects such as graduations & local school events. This project also includes upgrading lighting for the boardroom and auditorium.
Details: ASW will replace the existing production furniture with a new console bay that can support up to three to four staff members and/or contractors (director, graphics, tech director, etc.). ASW will replace the audio engineer desk. ASW will provide and install a workstation desk for editing. ASW will also install a small lighting console desk near the tall rack and a new main console. ASW will rewire all equipment that is still in use in the main rack and/or the new small rack. ASW will remove wires that are no longer in use and clean up wiring where feasible. ASW will provide and install two (2) 65" HDTV for programming and previewing video content. The two new displays will replace the existing displays currently mounted on the wall. DCSD is responsible for disposing of or repurposing the old displays. ASW will provide and install two video recorders in the console turret racks. Furthermore, ASW will install a second camera controller to control cameras in the cabinet room. All cameras may be controlled by RS422 (if IP control is not deemed sufficiently stable). DCSD will provide displays (2), for the main console desk, lighting console (single (1) VGA based), and the broadcast-rated display (desk mount 4K monitor).
Financial impact: The total of $28,953.25 will be paid under the Communication budget code 100.2210.573000.00011.7800.8010.026.0000.
Contact: Ms. Portia Kirkland / Director of Communications - 678-427-4898
Mr. John Kegler / Video Production Manager - 404-434-2210
Effective: Upon BOE approval
Status: Approved by legal
[EXTERNAL]Fiscal Year 23 | Approved for Legal Sufficiency | ASW Proposal Control
Room Furniture Revamp
Doc Express <notifications@docexpress.com>
Tue 10/4/2022 2:28 PM
To: Alicia DelMoral (Supply Employees) <alicia_delmoral@dekalbschoolsga.org>
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Fiscal Year 23
Communications Department Contract Requests 1
ASW Proposal Control Room Furniture Revamp - 10/04/2022 02:28 PM EDT - Approved for
Legal Sufficiency
Dekalb County School District - Daniel Denton
This Control Room Furniture Installation Agreement with Atlanta Soundworks for
$28,953.25 is approved as to form. Please submit a copy of this email along with
your request for the Superintendent’s signature as well as the entire cost of the
Agreement. Please reupload this contract to this same docExpress ticket once all
signatures are obtained and mark the ticket as "fully executed".
Due on 10/11/2022 (7 days remaining)
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