Agenda Item
i. Approval of Independent Contractor Agreement (ICA) - Hudl dba Agile Sports Technologies (exceeds $50,000.00 with a total contract value not to exceed $114,000.00)
Summary: Presented by: Mr. Richard H. Boyd, Director of Design & Construction, Division of Operations
Request: It is recommended that the Board of Education authorize the Superintendent to execute the Hudl dba Agile Sports Technologies ICA that exceeds $50,000.00 with a total contract value not-to-exceed $114,000.00.
Why: This request is to authorize the Superintendent to execute the Hudl ICA to provide a platform for video review and performance analysis to DeKalb County School District’s Athletic programs, supporting equitable resources & access for all coaches and athletes.
Details: On October 18, 2021, the Board of Education approved the revision of Board Policy DJE to require Board approval for any Independent Contractor Agreements with a total cost of $50,000.00 or more.
Hudl will provide a platform where every student-athlete can build a custom recruiting profile with academic and athletic stats, game video, highlights, and contact information. Coaches can send recruiting profiles to a recruiter’s email through Hudl.
Financial impact: The total budget for the Hudl is allocated from the cost code (100.2600.530000.00011.7090.9990.8010.040.0000) from the Athletic Department’s General Fund Budget in the amount not to exceed $114,000.00 for FY23.
Contact: Mr. Richard H. Boyd, Director of Design & Construction, 678-676-1483
Mr. James P. Jackson, Executive Director of Athletics, 678-676-1824
Mr. Erick Hofstetter, Chief Operating Officer, 678-676-1475
Effective: Upon board approval
Status: Approved by general counsel
James Jackson (Athletics)
To:
• Lorenzo Sewell (Athletics)
Mon 7/11/2022 8:44 AM
Vendor Packet - Sole Source.pdf
713 KB
James P. Jackson
Executive Director Athletics
DeKalb County School District
5829 Memorial Drive
Stone Mountain, Ga. 30083
678-676- 1824
james_p_jackson@dekalbschoolsga.org
From: Josh Jochim <josh.jochim@hudl.com>
Sent: Wednesday, June 8, 2022 2:42 PM
To: James Jackson (Athletics) <James_Jackson@dekalbschoolsga.org>
Cc: Nate Greene <nate.greene@hudl.com>
Subject: [EXTERNAL]Hudl Sole Source
ALERT/ATTENTION: This email originated from outside the DeKalb County School
District. Do not click links, open attachments or reply unless you recognize the sender and
know the content is safe. Please use the Junk/Phishing reporting feature in your Outlook
Email to report any suspicious emails so that an investigation can be started if needed.
Coach Jackson –
Our sole source packet is attached. There’s a lot here so hopefully this can cut down on the bid process.
In the meantime, can you see if you can find out how long the standard process is for putting something
like this out for bid?
Josh Jochim
Hudl | Director – Key Accounts
402.670.4405 (cell)
josh.jochim@hudl.com
To schedule a meeting with me, Click Here
Reply
Forward
JJ
James Jackson (Athletics)
To:
• Lorenzo Sewell (Athletics)
Mon 7/11/2022 7:41 AM
Request-Sole or Single Source Purchase Rev 10-2020.pdf
899 KB
James P. Jackson
Executive Director Athletics
DeKalb County School District
5829 Memorial Drive
Stone Mountain, Ga. 30083
678-676- 1824
james_p_jackson@dekalbschoolsga.org
From: Phyllis Jones (Finance) <Phyllis_D_Jones@dekalbschoolsga.org>
Sent: Thursday, June 9, 2022 8:35 AM
To: James Jackson (Athletics) <James_Jackson@dekalbschoolsga.org>; Carla Smith (Finance)
<carla_l_smith@dekalbschoolsga.org>
Subject: RE: [EXTERNAL]Hudl Sole Source
Mr. Jackson,
We have reviewed the document and believe that it can be considered a sole source vendor. The
attached form must accompany the letter from the vendor when submitting a requisition. If you still
need to discuss, we will be glad to talk with you.
Phyllis D. Jones
DeKalb County School District
Finance/Vendor Services/Procurement
1701 Mountain Industrial Boulevard
Stone Mountain, GA 30083
678-676-0285 Phone
678-676-0170 Fax
Phyllis_d_jones@dekalbschoolsga.org
From: James Jackson (Athletics) <James_Jackson@dekalbschoolsga.org>
Sent: Wednesday, June 8, 2022 2:49 PM
To: Carla Smith (Finance) <carla_l_smith@dekalbschoolsga.org>; Phyllis Jones (Finance)
<Phyllis_D_Jones@dekalbschoolsga.org>
Subject: Fw: [EXTERNAL]Hudl Sole Source
Ms. Smith and Ms. Jones - Please see the attachment from Hudl. What is a good time to
discuss this opportunity with y'all?
James P. Jackson
Executive Director Athletics
DeKalb County School District
5829 Memorial Drive
Stone Mountain, Ga. 30083
678-676- 1824
From: Josh Jochim <josh.jochim@hudl.com>
Sent: Wednesday, June 8, 2022 2:42 PM
To: James Jackson (Athletics) <James_Jackson@dekalbschoolsga.org>
Cc: Nate Greene <nate.greene@hudl.com>
Subject: [EXTERNAL]Hudl Sole Source
ALERT/ATTENTION: This email originated from outside the DeKalb County School District. Do not click
links, open attachments or reply unless you recognize the sender and know the content is safe. Please
use the Junk/Phishing reporting feature in your Outlook Email to report any suspicious emails so that
an investigation can be started if needed.
Coach Jackson –
Our sole source packet is attached. There’s a lot here so hopefully this can cut down on the bid process.
In the meantime, can you see if you can find out how long the standard process is for putting something
like this out for bid?
Josh Jochim
Hudl | Director – Key Accounts
402.670.4405 (cell)
josh.jochim@hudl.com