Executive Session, Work Session, Community Input Session & Business Meeting

Summary: BOARD MEMBERS:
Mr. Diijon DaCosta, Sr., Board Chair
Mrs. Deirdre P. Pierce, Vice Chair
Mrs. Anna Hill
Ms. Whitney McGinniss
Ms. Allyson Gevertz
Mrs. Vickie B. Turner
Dr. Joyce Morley

Dr. Devon Q. Horton, Superintendent

Summary: It is requested that the DeKalb County Board of Education adjourn the October 16, 2023 executive session and convene the work session and business meeting.

Motion by: ___________
Seconded by: __________
Vote: ________

Summary: It is requested that the DeKalb County Board of Education adopt the October 16, 2023 work session and business meeting agenda.

Motion by: ________________
Seconded by: _____________
Vote: ______________

Summary: Presented by: Dr. Devon Q. Horton, Superintendent

Summary: Presented by: Ms. Stacy E. Stepney, Chief Academic Officer, Division of Curriculum and Instruction

Contact: Ms. Stacy E. Stepney, Chief Academic Officer, Division of Curriculum and Instruction, 678.676.0731

Summary: Presented by: Kisha K. Towns, Ph.D., Chief of Wrap Around Services, Division of Equity and Student Empowerment

Contact: Kisha K. Towns, Ph.D., Chief of Wrap Around Services, Division of Equity and Student Empowerment

Summary: Presented by: Mr. Diijon DaCosta, Sr., Board Chair

Summary: Presented by: Dr. Devon Q. Horton, Superintendent

Status: Attorney Approval Not Required

Summary: Presented by: Mr. Byron Schueneman, Chief Financial Officer, Division of Finance

Request: It is requested that the Board of Education accept the August 2023 Monthly Financial Report.

Contact: Mr. Byron Schueneman, Chief Financial Officer, Division of Finance, Division of Finance, 678.676.0270

Status: General Counsel approval not required.

Summary: Mr. Byron Schueneman, Chief Financial Officer, Division of Finance

Request: It is requested that the Board of Education approve the FY2025 DeKalb County School District Budget Calendar.

Details: The Budget Calendar provides a roadmap that outlines the review of current expenditures, analysis of financial activities, and future projections for the upcoming fiscal year.

Financial impact: No financial impact

Contact: Mr. Byron Schueneman, Chief Financial Officer, Division of Finance, 678.676.0270

Status: General Counsel approval not required

Summary: Presented by: Mr. Byron Schueneman, Chief Financial Officer, Division of Finance

Request: It is requested that the Board of Education approve the renewal of RFP 22-533 to Dudley Thomas Spade SPE, LLC dba DTSpade to provide real estate advisory services for a period of one year effective from November 18, 2023 through November 17, 2024 for an amount not to exceed $300,000.

Details: RFP 22-533 was competitively solicited through the Purchasing Department. It was posted to IonWave on June 10, 2021. The RFP was advertised in the Champion Newspaper on June 10, 2021 and June 17, 2021. Electronic notification was sent to 56 vendors from the DCSD vendor bid list. Electronic notification was sent to 1,089 vendors through the State of GA Procurement Registry. Electronic notification was sent to 166 vendors through IonWave. Four (4) vendors responded to the solicitation. The responses were reviewed and four (4) were deemed responsive to requirements of the solicitation by the Purchasing Department.

Financial impact: The contract amount of $300,000.00 will be paid from the general fund GL Code: 100.2500.530000.7200.9990.8010.00.0000 and Capital Outlay fund GL Code: 300.4000.530000.7520.9990.8013.050.0000

The rate for non-brokerage services will be $125.00 per hour. Fees for brokerage services will be billed separately and are paid for from the proceeds of the transaction.

Contact: Mr. Byron Schueneman, Chief Financial Officer, Division of Finance, 678.676.0278

Status: Approved by General Counsel

Summary: Mr. Byron Schueneman, Chief Financial Officer, Division of Finance

Request: It is requested that the Board of Education approve the FY 2022 audit corrective action plan developed in response to Senate Bill 68 requirements. FY 2022 audit results stipulate the District’s designated risk level as being moderate. The District’s corrective action plan must be presented at a regular board meeting, signed by each board member, and submitted to the State Board of Education no later than 120 days from receiving audit results (June 28, 2023).

Details: Senate Bill 68 stipulates that the Department of Audits and Accounts designate a risk level for each school system. The FY 2022 audit contained seven significant deficiency findings. These seven items result in the School District’s designated risk level as being moderate. With this designation, the School District is required to submit to the State Board of Education, within 120 days of the date of the Audit Committee Letter, a detailed corrective action plan. The corrective action plan should be presented at a regular board meeting and signed by each board member.

Financial impact: No financial impact

Contact: Mr. Byron Schueneman, Chief Financial Officer, Division of Finance, 678.676.0270
Mr. Lance McConkey, Comptroller, Division of Finance, 678.676.0445

Effective: Upon Board approval

Status: General Counsel approval not required

Summary: Presented by: Mr. Byron Schueneman, Chief Financial Officer, Division of Finance

Request: It is requested that that the Board of Education (“Board”) approve the contract renewal of Hall Booth Smith, P.C. (“Hall Booth”) as General and SPLOST Counsel at the hourly rate of $250 for partners, $225 for associates and $150 for paralegals, excluding necessary expenses and any necessary complex litigation, which will be determined and authorized by the Board Chair and Superintendent on a case-by-case basis. This is the second of five one-year optional renewals.

Details: The Board of Education approved retaining the Hall Booth Smith law firm at its called meeting on December 27, 2022. This approval was pursuant to the District’s Request for Qualifications (“RFQ”) 23-01, entitled District Wide Legal Services, dated October 27, 2022. RFQ 23-01 provides that the contract for legal services will contain four (4) one-year extension options. The contract is therefore up for renewal on December 27, 2023.

Financial impact: The account code from which the expense will be paid is 100.2300.530002.00011.7080.9990.8010.080.0000.

Contact: Mr. Byron Schueneman, Chief Financial Officer, Division of Finance, 678.676.0270
Mr. Glinton R. Darien, Jr., Director of Risk Management, Division of Finance, 678.676.0403

Summary: Presented by: Dr. Tekshia Ward-Smith, Administrator, Division of Human Resources.

Request: It is requested that the Board of Education approve the October 2023 Human Resources Report.

Contact: Dr. Tekshia Ward-Smith, Administrator, Division of Human Resources, 678.676.1200

Status: Attorney approval is not required.

Request: It is requested that the Board of Education approve the award recommendation for RFP 24-561 DeKalb Teacher Residency University Partner to Middle Georgia State University. This is for two years, not to exceed $814,900.

Details: RFP-24-561- IGNITE DeKalb Teacher Residency Program University Partnership will be awarded to Middle Georgia State University.
Middle Georgia submitted the most responsive and responsible bid at a cost not to exceed $814,900. MGA is a participant in the Network for Urban and Rural Teachers United for Residency Engagement (NUTURE) Project which is a federally funded teacher residency program.. Through this program, the University is committing $4,000 per participant in the MAT program toward tuition and fees. This is contingent on the participants not being teachers of record as stated in the RFP. This will bring the cost of the partnership down to $414,900.
This RFP will cover 100 Residents starting January 2024- December 2024: Cohort 1(50) and June 2024- June 2025: Cohort (2). This program will lead to a master’s degree.

Financial impact: This is a budgeted expense not to exceed $414,900.
The charge code is: 448.2213.53000.30521.7400.4190.8010.060.2022

Contact: Dr. Tekshia Ward-Smith, Administrator, Division of Human Resources, 678.676.1200

Summary: Presented by: Dr. Tekshia Ward-Smith, Administrator, Division of Human Resources.

Request: It is requested that the Board of Education approve the award recommendation for RFP 24-562 DeKalb Paraprofessional to Teacher Residency Program to BloomBoard, INC. This is for two years, not to exceed $788,050.

Details: RFP-24-562- DeKalb Paraprofessional to Teacher Residency Education Program will be awarded to BloomBoard, INC.
BloomBoard, INC submitted the most responsive and responsible bid at a cost not to exceed $788,050. This RFP will cover 50 residents over a 2-year period. Residents will start in January 2024- December 2025. This program will lead to a bachelor’s degree.

Financial impact: This is a budgeted expense not to exceed $788,050.
The charge code is: 448.2213.53000.30521.7400.4190.8010.060.2022

Contact: Dr. Tekshia Ward-Smith, Administrator, Division of Human Resources, 678.676.1200

Summary: Presented by: Dr. Tekshia Ward-Smith, Administrator, Division of Human Resources.

Request: It is requested that the Board of Education approve the award of RFP 24-563 DeKalb Teacher Residency Recruitment Firm to Cushion Employer Services Corp. This is for two years, not to exceed $367,555.

Details: Cushion Employer Services Corporation submitted the most responsive and responsible bid at a cost not to exceed $367,555. This RFP will cover 100 residents over the entire cohort period (Cohort 1 and Cohort (2) for the Teacher Residency. Services include sourcing to include a web based platform, prescreening behavioral analysis assessment; virtual interviews; marketing and attending hiring events.
This RFP will cover the recruitment of 100 Residents starting January 2024- December 2024: Cohort 1(50) and June 2024- June 2025: Cohort (2).

Financial impact: This is a budgeted expense not to exceed $367,555
The charge code is: 448.2213.53000.30521.7400.4190.8010.060.2022.

Summary: Dr. Tekshia Ward-Smith, Administrator, Division of Human Resources, 678.676.1200

Request: It is requested that the Board of Education approve the contract for Frontier Educational Consulting Services.

Details: The Teacher Residency Program is a new program designed to provide a pipeline of certified teachers for the DeKalb County School District. Frontier Educational Consulting Services has worked over the last few months to design, set-up and build the program frameworks. Consultant has been key in assisting with drafting RFPs, creating web designs, Building mentor and resident application and selection processes.




The scope of work covered by the initial ICA is culmination. This request is to expand and extend the professional services of the initial contract in order to ensure a successful and smooth launch of the program.



As we move forward with the launch of the program services are needed:



Onboarding, training, and coaching Talent Development Coordinator I; Facilitate professional learning during Bridge Week; Facilitate professional learning for Talent Development Coordinators I; Engage in Learning Walks with IGNITE team members to progress monitor, calibrate, and collect data around programmatic success; Co-construct early clinical experiences at residency partner site; Prioritize, define, and engage in key protocols, coaching moves and instructional practices of the mentor teacher; Engage Residency leadership team and selected stakeholders in guided professional development aligned to the Teacher Residency Matrix; Co-develop shared professional development opportunities; Facilitate Create Job Embedded Professional Development opportunities to further develop and implement key practices associated with being a mentor and resident teacher; Coach and support Mentor Teachers.



The new contract encompasses significantly more duties on top of prior tasks over a much longer period of time necessitating a new contract entirely.



The first cohort is scheduled to start on January 3, 2024.

Financial impact: This is a budgeted expense not to exceed $120,000

Status: Attorney approved

Summary: Presented by: Mrs. Michelle Dillard, Chief of Schools, Division of Leadership and Schools

Summary: Presented by: Ms. Stacy E. Stepney, Chief Academic Officer, Division of Curriculum and Instruction

Request: It is requested that the Board of Education approve the Memorandum of Agreement (MOA) between the DeKalb County School District (DCSD) and the View Point Health (VPH) agency regarding the education of eligible students with disabilities placed in the VPH Crisis Stabilization Program.

Details: Students in the physical or legal custody of DJJ, DHS, or DBHDD can be placed at the View Point Health Adolescent Crisis Stabilization Program. In addition, the parent or legal guardian pursuant to a physician’s order may place a child if such child is not a home study private school or out-of-state student. Eligible students come from all over the State of Georgia.

The DeKalb County School District is responsible for the provision of all educational services and programs, including special education and related services. The DCSD receives a Residential Facility Grant to pay the salary and benefits for up to two teachers. DCSD is responsible for hiring, training, and evaluating the teachers assigned to the facility.

Financial impact: All costs associated with the education of eligible children including salary, wages, and benefits for teachers; cost for instructional materials and supplies; and other related expenses are covered by the Rule 10 Special Education State Grant in the amount of $180,000.00. There is no financial impact on the general budget because all costs will be paid from the Rule 10 Special Education State Grant.

Charge codes:
100.1000.511000.07821.7340.2810.8010.035.0000 (salary/benefits)
100.1000.561000.07821.7340.2810.8010.035.0000 (materials/supplies)

Contact: Ms. Stacy E. Stepney, Chief Academic Officer, Division of Curriculum and Instruction, 678.676.0731
Ms. Michele Summerlin, Executive Director, Department of Exceptional Education, Division of Curriculum and Instruction, 678.676.2163

Effective: January 1, 2024 - December 31, 2024

Status: Approved by General Counsel

Summary: Presented by: Ms. Stacy E. Stepney, Chief Academic Officer, Division of Curriculum and Instruction

Request: It is requested that the Board of Education approve the purchase of the following instructional resources, including digital and print resources from the identified vendors to support K-12 Music in an amount not to exceed $3,235,580.47.




K-12 Core Music Instructional Resources


Grades/Specific Courses
Vendor
Total


Grades K-5 General Music
QuaverEd. Inc
$766,584.00


Grades 4-5 Orchestra
Grades 6-8 Orchestra
Alfred Music
$65,923.37


Grades 4-5 Band
Grades 9-12 Orchestra
GIA Publications
$173,869.69


Grades 6-8 General Music
Grades 6-12 Band
Music First
$1,587,507.00


Grades 6-8 Chorus
Grades 9-12 Chorus
McGraw Hill
$379,977.81


Grades 6-8 Jazz Band
Grades 9-12 Jazz Band
Grades 6-8 Guitar
Grades 9-12 Piano
Hal Leonard
$141,763.35


Grades 9-12 Guitar
Class Guitar Resources
$27,870.25


Grades 9-12 Music Theory
W.W. Norton, Inc.
$92,085.00



Total
$3,235,580.47

Details: The Division of Curriculum and Instruction began the 2021-2022 instructional resources review process in January 2022 and culminated the first phase in February 2022. The Instructional Resources Review Committee was comprised of a diverse group of elementary, middle, and high school teachers with varied years of teaching experience and degrees representing general music, chorus, band, orchestra, special education, gifted and English Speakers of Other Languages (ESOL). During the April 17, 2023, DeKalb County School District Board Meeting, the Board of Education approved the adoption of the following instructional resources including digital and print resources from the identified vendors to support K-12 Music:




Program
Instructional Resource


Grades K-5 General Music
QuaverEd. Inc


Grades 4-5 Orchestra
Alfred Music


Grades 4-5 Band
GIA Publications


Grades 6-8 General Music
Music First


Grades 6-8 Chorus
McGraw Hill


Grades 6-8 Orchestra
Alfred Music


Grades 6-8 Band
Music First


Grades 6-8 Jazz Band
Hal Leonard


Grades 6-8 Guitar
Hal Leonard


Grades 9-12 Chorus
McGraw Hill


Grades 9-12 Orchestra
GIA Publications


Grades 9-12 Band
Music First


Grades 9-12 Jazz Band
Hal Leonard


Grades 9-12 Guitar
Class Guitar Resources


Grades 9-12 Piano
Hal Leonard


Grades 9-12 Music Theory
W.W. Norton, Inc.

Financial impact: The total contract amount will not exceed $3,235,580.47.

Charge Codes:




TEXTBOOKS
100.1000.564100.00011.7580.9990.8010.035.0000


DIGITAL
100.1000.564000.00011.7580.9990.8010.035.0000

Contact: Ms. Stacy E. Stepney, Chief Academic Officer, Division of Curriculum and Instruction, 678.676.0731
Dr. Lenisera Barnes-Bodison, Executive Director, Division of Curriculum and Instruction, 678.676.0137
Dr. Kimberlynn Weston, Director, Pre-K-12 Teaching and Learning, Division of Curriculum and Instruction, 678.676.0129
Ms. Lummie Baker, Director, Educational Media and Instructional Materials, Division of Curriculum and Instruction, 678-676-2421
Dr. Ron Adams, Coordinator, Educational Media and Instructional Materials, Division of Curriculum and Instruction, 678.676.1471
Ms. Monica L. Fogg, K-12 Music Coordinator, Department of PreK-12 Teaching and Learning, Division of Curriculum and Instruction, 678.676.0209

Effective: October 16, 2023 - June 30, 2024

Status: Approval by General Counsel not required.

Summary: Presented by: Kisha K. Towns, Ph.D., Chief, Wrap Around Services, Division of Equity and Student Empowerment

Request: It is requested that the Board of Education approve the purchase of EveryDay Labs in an amount not to exceed $121,733 for all Horizon Schools.

Details: EveryDay Intervention, is the only PreK-12 attendance intervention to receive the Strong Evidence rating from Evidence for ESSA out of Johns Hopkins University. The program delivers a 11-15% reduction in chronic absence rates by proactively engaging families with information and resources that help them overcome barriers to student attendance. This is a web-based platform that provides real time analysis of attendance trends and patterns at the district, school, and student level. With easy-to-understand data cuts and visualizations, this powerful tool allows attendance and MTSS teams to identify and target interventions aligned to systemic and individual attendance barriers. Paired with the professional learning, practitioners will be able to use real-time district data to further develop their teams and intervention strategies. The professional learning is designed to help increase the efficacy of district and school attendance initiatives. At the core of each is the understanding that more equitable access to information and resources fosters a culture of success for students, families, and educators.

The program harnesses the power of absence data as an early warning indicator. When students in the district are at-risk of becoming off track for success, missing 5% or more of days, their families automatically begin to receive personalized, differentiated nudges via text and mail.

The nudges help prevent one-off absences that add up to missed learning milestones. The nudges honor families’ agency over attendance by:


Offering a problem-solving partnership that makes support more accessible
Providing clear information about the number of and dates of absences
Helping them make connections between attendance and their student’s success
Developing strong attendance habits early to help prevent and reduce chronic absence


Program steps:


Step One: EveryDay Labs develop a customized communication calendar that will maximize the impact of the program based on your district’s academic calendar.
Step Two: They receive daily attendance data by automating or integrating with your Student Information System and begin to monitor student attendance.
Step Three: They send families personalized nudges by text and mail, in their home language. The nudges are differentiated based on a student’s grade level, school, and level of absenteeism. For help with attendance barriers, families can access supports via our on-demand Family Support Bot or multilingual Family Support Team.
Step Four: They provide actionable reporting twice a year to help districts identify trends, patterns, and barriers to attendance, as well as weekly downloadable reports, along with up to two check-in surveys to help get qualitative feedback from families.

Financial impact: The estimated cost is $121,733 dollars per year based on 15,752 students: Program Management & Design $10,000 and Analytics Licenses (text nudges & support bot, mail nudges, check-in surveys, EveryDay Pro MTSS Platform) $118,140,00 with a discount of $6,407.00.

The purchase amount not to exceed $121,733 will be paid using: ESSER and Title IV Funds.

Contact: Kishia K. Towns Ph.D., Chief, Wrap Around Services, Division of Equity and Student Empowerment, 678-676.1913

Effective: SY23-25

Summary: Presented by: Dr. Markisha Mitchell, Chief of Continuous Improvement (Accountability), Division of Continuous Improvement (Accountability)

Summary: Presented by: Ms. Monika T. Davis, Chief Information Officer, Division of Information and Instructional Technology

Request: It is requested that the Board of Education approve the maintenance renewal of the Mitel Digital IP Phone System with Layer3 Communications at a cost not to exceed $273,889.75.

Details: DCSD concluded the installation of the IP-based Mitel Phone System in March 2021. This project allowed the District to dispose of the majority of the district's Plain Old Telephone lines (POTS), long-distance service, and costly PRI lines.

As part of RFP 17-21 District-Wide Unified Communications System and Services, maintenance of the phone system and related infrastructure components was included for five years. Implementation of this project started in April 2018.

This agenda item is requesting to purchase the annual maintenance services.

Mitel System Annual Maintenance Includes:


Maintenance of all DCSD Mitel site-based Phone Controllers (194) and licenses
Maintenance on 4 Telecom Infrastructure Switches
Priority Maintenance and 24/7 Monitoring (With escalation to Mitel when needed) on 15 Distributed Voice Services Servers



In addition to the maintenance, security updates will also be performed and managed.

In accordance with Board of Education Purchasing Policy DJE III.D.3.d. The Purchasing Department shall be authorized to make purchases through inter-governmental and educational cooperatives, alliances, and consortiums to achieve cost savings and administrative efficiencies based on economies of scale. Therefore, this purchase will utilize the Sourcewell cooperative purchasing agreement #022719-MBS.

Financial impact: $273,889.75
General Fund
100.1000.530000.00011.7600.9990.0308.070.0000

Contact: Ms. Monika T. Davis, Chief Information Officer, Division of Information and Instructional Technology, 678.676.1274

Effective: October 2023

Status: Approved by General Counsel

Summary: Presented by Ms. Monika Davis, Chief Information Officer, Division of Information & Instructional Technology

Request: It is requested that the Board of Education approve the purchase of cellular services from AT&T Mobility, Inc, and T-Mobile for an amount not to exceed $670,000.

Details: DeKalb County Schools provides cell phones to employees whose job role and function meets the requirement of emergency responder/first responder to critical services. Cell phone distribution is determined by an employee's specific need to stay connected to the daily operations of the school district’s business and community.

Currently, the following devices use cellular services:
1064 - Smartphones
25 - Hotspots

Telecommunications continues to employ strategies to manage and reduce the monthly bill through monitoring all devices for inactivity and removing the devices from the district's bill.

The district has chosen AT&T for the following reasons:


AT&T is providing updated iPhone hardware
AT&T is providing $200/line port credit
AT&T offered the lowest monthly price plus comprehensive options if upgrades are desired
AT&T offered the lowest cost for device upgrade/acquisition Board Policy DJE allows purchases to be made through contracts formally solicited and obtained by the State of Georgia to achieve cost savings and administrative efficiencies.


The request for two vendors in this item is to support the transition from the district's existing cellular service vendor (T-Mobile) to a new vendor (AT&T).

In accordance with Board of Education Purchasing Policy DJE III.D.3.d. The Purchasing Department shall be authorized to make purchases through inter-governmental and educational cooperatives, alliances, and consortiums to achieve cost savings and administrative efficiencies based on economies of scale. Therefore, this purchase will utilize AT&T Mobility, Inc, GTA Contract 9800-GTA794-A, and T-Mobile, GTA Contract 9800-GTA-794-T.

Financial impact: $670,000.00
General Funds 100.2800.553000.00011.7600.9990.0308.070.0000

Contact: Ms. Monika Davis, Chief Information Officer, Division of Information & Instructional Technology, 678.676.1274

Effective: October 2023

Status: Approved by General Counsel

Summary: Presented by: Ms. Monika Davis, Chief Information Officer, Division of Information and Instructional Technology

Request: It is recommended that the Board of Education approve the annual subscription for Microsoft A5 License from Dell EMC at a cost not to exceed $1,547,903.72.

Details: The Microsoft A5 License allows the district to continually remain current with the latest software resources and gives the DeKalb County School District the ability to upgrade to the latest versions of Microsoft Office 365 subscriptions for education. This license is necessary for the daily productivity and functionality in our school district. This license includes and is not limited to Office 365 Apps (Word, Excel, PowerPoint, OneNote, Outlook, Access, Publisher, Visio), Unlimited OneDrive Storage, Microsoft Team, Microsoft Forms, Power Apps, Power Automate, SharePoint, Microsoft Defender and Active Directory for Single Sign On (SSO).

Our current Microsoft agreement allows current DeKalb County School District students and staff to install Microsoft Office products on separate devices of their choice free of charge. To ensure the district is prepared to support a hybrid learning environment (face-to-face and remote learning), the A5 license model has been selected to ensure access to endpoint/email protection along with audio/video capabilities for staff and students. Currently, our district has over 100,000 devices that are currently operating using Office 365. The contract for the annual subscription will utilize the state of Georgia contract #99999-SPD-SPD0000060.

Financial impact: $1,547,903.72

ESSER III Funds $1,160,927.79
Charge Code 448.1000.553200.30521.7600.4190.8010.070.2022

General Funds $386,975.93
100.1000.553200.00011.7600.9990.0308.070.0000

Contact: Ms. Monika Davis, Chief Information Officer, Division of Information and Instructional Technology, 678.676.1274

Effective: October 2023

Status: Approved by General Counsel

Summary: Presented by: Mr. Michael Harris, Manager, Grants and Partnerships, Division of Community Engagement and Innovative Partnerships

Request: It is requested that the Board of Education accept donated pantry and hygiene items from the National Coalition of 100 Black Women. Monthly donations of items for the Student and Family Engagement (SAFE) Centers during the 2023 - 2024 school year for the following high schools:

McNair High School
Redan High School
Martin Luther King (MLK) Jr. High School

Details: The National Coalition of 100 Black Women have agreed to establish a Coalition Closet in each school McNair, Redan, and MLK High Schools and purchase pantry and hygiene items for students.

Financial impact: There is no cost to the district to accept the donated items from the National Coalition of 100 Black Women during the 2023 - 2024 school year.

Contact: Dr. Yolanda Williamson, Chief, Community Engagement and Innovative Partnerships, Division of Community Engagement and Innovative Partnerships, 678.676.0898

Dr. Marcia Oglesby, Director of Grants and Partnerships, 678.676.0375
Division of Community Engagement and Innovative Partnerships

Effective: October 2023

Summary: Presented by: Mr. Michael Harris, Manager, Grants and Partnerships, Division of Community Engagement and Innovative Partnerships

Request: In accordance with Board Policy DFK, Gifts and Bequests, it is requested that the Board of Education accept a donation of $10,000 for Hightower Elementary School from the Chevron Corporation. This donation will go toward enhancing the school’s STEM education initiatives and providing resources and materials for the innovative programs hands-on projects. This will support the sustainability of the STEM program.

Details: Chevron Corporation is requesting approval of their donation totaling $10,000 for the purpose of enhancing the STEM education initiatives at Hightower Elementary. The funds will go toward the purchase of resources and materials for projects, to help sustain the program. This will significantly benefit the students by providing them access to the hands-on, challenging opportunities offered through STEM.

Financial impact: There is no financial impact to the general budget.

Contact: Mrs. Melanie Pearch, Area I Superintendent Elementary Schools, 678.676.1105

Effective: Upon Board Approval

Status: Attorney Approval Not Required

Summary: Presented by: Mr. Michael Harris, Manager Grants and Partnerships, Division of Community Engagement and Innovative Partnerships

Request: In accordance with Board Policy DFK, Gifts and Bequests, it is requested that the Board of Education accept the donation of $10,000 for Dr. Ronald E. McNair High School from Iota Phi Theta Fraternity. The funds will be used to purchase equipment and materials and software to start an E-Sport Team and expose the students to STEM related fields.

Details: The Beta Psi Omega Chapter of Iota Phi Theta Fraternity, Inc. selected Dr. Ronald E. McNair High School as their first community recipient to receive $10,000 to start an E-Sports Team to expose students to STEM related fields.

Financial impact: There is no impact to the District

Contact: Dr. Triscilla Weaver, Area Superintendent for Horizon Schools, Division of Leadership & Schools, 678.676.2845
Dr. Loukisha Walker, Principal of Dr. Ronald E. McNair High School: 404.432.8771

Effective: November 2023

Summary: Presented by: Mr. Michael Harris, Manager, Grants and Partnerships, Division of Community Engagement and Innovative Partnerships

Request: In accordance with Board Policy DFK, Gifts and Bequests, it is requested that the Board of Education accept the donation of $10,000 for Dr. Ronald E. McNair High School from Hot 107.9 FM Radio and 1-800 Truck Wreck Law Group.

Details: Dr. Ronald E. McNair High School's Marching Band entered the 3rd Annual Greater Atlanta Band Challenge hosted by Hot 107.9 Radio Station and the 1-800 Truck Wreck Law Group. With the help of the band program staff, students, faculty and staff of Dr. Ronald E. McNair High School and the support of the community locally and through social media, the school was able to secure the 2nd highest number of votes in the entire competition. Doing so secured a sponsorship check of $10,000.

Financial impact: There is no impact to the District

Contact: Dr. Triscilla Weaver, Area Superintendent for Horizon Schools, Division of Leadership & Schools, 678.676.2845
Dr. Loukisha Walker, Principal of Dr. Ronald E. McNair High School, 678.432.8771

Effective: November 2023

Status: Attorney approval not required

Summary: Presented by: Dr. Yolanda Williamson, Chief of Community Engagement and Innovative Partnerships, Division of Community Engagement and Innovative Partnerships

Request: It is requested that the DeKalb County School District Board of Education approve the DeKalb Schools Foundation board member slate for the purpose of establishing the Foundation.

DeKalb Schools Foundation Board Member Slate

Ms. Sadie Dennard - Retired, Georgia Power Company
Ms. Paige Perkins - High Rise Division Manager, Community Management Associates, Inc
Ms. Patricia Smith - Retired, Finance Professional - City of Atlanta
Mr. Robert Davis, Jr. - Corporate Real Estate Executive

Mr. Steve Overcash - Business Development Officer, Georgia United Credit Union
Ms. Martha Pacini - Director, LEO A. DALY
Dr. Tavarez Holston - President, Georgia Piedmont Technical College

Details: The purpose of the Foundation is to support the educational activities of the DeKalb County School District and its constituent schools, staff, current students, and graduates in pursuit of primary, secondary and post-secondary education, and to do within the law all things necessary and proper to accomplish the foregoing as contemplated by O.C.G.A. § 20-2-64.

The Foundation is organized and shall be operated exclusively for educational and charitable purposes as such terms are defined by Section 501(c)(3) of the Internal Revenue Code.

ARTICLE TWO, Board of Trustees 2.1 States Authority and Responsibility of the Board of Trustees. The direction and management of the affairs of the Foundation and the control and disposition of its properties and funds shall be vested in a Board of Trustees (the "Board"). All powers, duties, and functions of the Foundation conferred by the Articles of Incorporation, Bylaws or otherwise by law shall be exercised, performed, or controlled by the Board. The Board shall determine the Foundation's policies or changes thereto and shall actively prosecute its purposes and objectives and supervise the disbursement of its funds. The Board may adopt, by majority vote, such rules and regulations for the conduct of its business and the business of the Foundation as it deems advisable and may delegate certain of its authority and responsibility to an executive committee as further provided herein. Under no circumstances, however, shall any actions be taken which are inconsistent with the Articles of Incorporation and these Bylaws, and the fundamental and basic purposes of the Foundation, as expressed in the Articles of Incorporation and these Bylaws.

In order to proceed, the DeKalb Schools Foundation must appoint its initial slate of board members.

Financial impact: No financial impact

Contact: Dr. Yolanda Williamson, Chief Community Engagement and Innovative Partnerships, Division of Community Empowerment and Innovative Partnerships, 678.676.0218

Effective: Following approval of the slate of DeKalb Schools Foundation board members, the Foundation will move forward with completing establishment.

Status: Reviewed and approved by legal counsel

Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations

Request: It is requested that the Board of Education authorize the District to approve the following contractors utilizing the Georgia statewide contract to provide services for repairs, alterations and minor construction projects: Albion Scaccia Enterprises, LLC, (99999-SPD-S20200901-0001); Bayne Development Group, LLC, (99999-SPD-S20200901-00024); Brown & Root Industrial Services, LLC, (99999-SPD-S20160216-010);; Crown Retail Services (99999-SPD-S20200901-0004);; F.H. Paschen, S.N. Nielsen & Associates (99999-SPD-S20200901-0007); HCR Construction, Inc., (99999-SPD-S20200901-0009); HITT Construction, Inc., ( 99999-SPD-S20200901-00010); JOC Construction (99999-SPD-S20200901-00013); Lichty Commercial Construction, Inc., (99999-SPD-S20200901-00023); Osprey Management LLC, (99999-SPD-S20200901-00014); Paryani Construction (99999-SPD-S20200901-00020); Place Services, Inc., (99999-SPD-S20200901-00016); Prime Contractors (99999-SPD-S20200901-00015);; and Ward Humphrey Incorporated (99999-SPD-S20200901-00027) in accordance with the State of Georgia Indefinite Quantity Construction (EZIQC) statewide contract through June 30, 2024, for an amount not to exceed $3,000,000.

Details: The use of this contact will provide access to fourteen (14) general contractors to assist the Facilities Department in addressing maintenance and repair issues in various facilities throughout the district. This contract will not be used for construction projects that exceed $100,000. However, it may be used for non-construction projects that exceed $100,000. The Board will be notified of all projects that exceed $100,000.

Financial impact: The total budget for these services is allocated from the cost code (100.2600.543013.00011.7520.9990.8013.040.0000) and (100.2600.543009.00011.7520.9990.8013.040.0000) under the Operations’ Division General Fund Budget in the amount not-to-exceed $3,000,000.

Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678.676.1470

Mr. Bobby Moncrief, Director of Facilities, Division of Operations, 678.676.1478

Status: Approved by General Counsel

Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations

Request: It is requested that the Board of Education approve the award for Architectural & Engineering Services for Cooler/ Freezer replacements at 19 schools to Sy Richards, Architect Inc. the most responsive and responsible Offeror whose submittal is the most advantageous to the Board based on the evaluation factors, not to exceed the amount of $240,000.00.

Details: The scope of work for this project includes A/E services for Cooler/ Freezer replacements at 19 schools.

This recommendation is based on the review and evaluation of the responsive submittal received. Sy Richards, Architect, Inc. submitted the most responsive and responsible submittal and will be responsible for the architectural and engineering design work as set forth in the proposal documents. The DeKalb County School District’s Standard Form of Contract for Architectural Services will be used for this project. Sy Richards, Architect, Inc. is located at P. O. Box 585, 301 E. Church Street, Monroe, Georgia 30655.

Financial impact: The total budget of $240,000.00 for Architectural/Engineering Services for the Cooler/ Freezer Replacement will be allocated from cost code (100.2600.543009.00011.7520.9990.8013. 040.0000).

Contact: Mr. Erick Hostetter, Chief Operating Officer, Division of Operations, 678.676.1470

Mr. Richard Boyd, Director of Design and Construction, Division of Operations, 678.676.1483

Status: Approved by General Counsel

Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations

Request: It is requested that the Board of Education approve the award of Professional Architectural and Engineering Services for the renovation of the Student Support Service Offices at the East Dekalb Campus to CDH Partners not to exceed $313,500.

Details: The scope of work for this project is to provide professional architectural and engineering design services for the renovating of suites 5851, 5849, 5847, 5845, 5939, 5831 at the East Dekalb Campus.

On February 4, 2019, the Board of Education approved CDH Partners as part of RFQu 19-752023, “A/E Continuing Contract for Professional Services” as one of the responsive responsible firms whose proposal best met the requirements of the solicitation documents and contract obligations to provide architectural and engineering services on an as needed basis for the Facilities/Maintenance Department and the SPLOST program. On February 13, 2023, the Board of Education approved the final contract extension through April 22, 2024. CDH Partners is located at 3330 Cumberland Blvd SE, Suite 100, Atlanta, GA 30339.

Financial impact: The total budget of $313,500 will be allocated from the General Fund Budget. Purchased/Professional Technical Services cost code 100.2600.530000.00011.7520.9990.8013.040.0000

Contact: Mr. Erick Hofstetter, Chief Operating Officer, 678.676.1470

Mr. Richard Boyd, Director of Design and Construction, 678.676.1483

Status: Approved by General Counsel

Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations

Request: It is requested that the Board of Education approve the lease of (2) 8-classroom modular buildings in accordance with the terms and conditions of the Lease Quotation between DCSD and Mobile Modular Management Corporation, not to exceed the amount of $605,151.68.

Details: The proposed modular building is to accommodate temporary classroom needs at Fairington Elementary during the construction phase. Mobile Modular Management Corporation submitted a lease quotation for the lease and placement of (2) 8 classroom modular buildings for use throughout the construction phase.

The District is requesting the lease of (2) 8-classroom modular buildings with restrooms. The lease of this modular building will support student capacity and the replacement of existing classrooms under construction.

On June 23, 2020, E&I Cooperative Services issued an RFP for Modular Buildings, Installation, Removal, Storage Units, Supplies and Services (Modular Buildings). Mobile Modular Management Corporation was awarded a five (5) year agreement effective November 1, 2020, to October 31, 2025 No. CNR01522. On May 17, 2021, the DeKalb County Board of Education entered into that certain Member Specific Agreement to Master Agreement CNR01522 with an initial one (1) year term and four (4) one-year option renewal periods. The Board has authorized its renewal option for the Member Specific Agreement under the same terms as the initial term which remains in effect.

Financial impact: The total budget of $605,151.68. for this project is allocated from the cost codes (SP5FACCON.36135.PRECONST) under the Division of Operations General Fund Budget and SPLOST V Budget.

Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678.676.1470

Mr. Richard Boyd, Director of Design and Construction, Division of Operations, 678.676.1483

Status: Approved by General Counsel

Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations

Request: It is requested that the Board of Education approve the lease of (2) 10-classroom modular buildings in accordance with the terms and conditions of the Lease Quotation between DCSD and Mobile Modular Management Corporation, not to exceed the amount of $677,177.76.

Details: The proposed modular buildings are to accommodate temporary classroom needs at Salem Middle School during the construction phase. Mobile Modular Management Corporation submitted a lease quotation for the lease and placement of (2) 10 classroom modular buildings for use throughout the construction phase.

The District is requesting the lease of (2) 10-classroom modular buildings with restrooms. The lease of this modular building will support student capacity and the replacement of existing classrooms under construction.

On June 23, 2020, E&I Cooperative Services issued an RFP for Modular Buildings, Installation, Removal, Storage Units, Supplies and Services (Modular Buildings). Mobile Modular Management Corporation was awarded a five (5) year agreement effective November 1, 2020, to October 31, 2025 No. CNR01522. On May 17, 2021, the DeKalb County Board of Education entered into that certain Member Specific Agreement to Master Agreement CNR01522 with an initial one (1) year term and four (4) one-year option renewal periods. The Board has authorized its renewal option for the Member Specific Agreement under the same terms as the initial term which remains in effect.

Financial impact: The total budget of $677,177.76. for this project is allocated from the cost codes (SP5FACCON.36535.PRECONST) under the Division of Operations General Fund Budget and SPLOST V Budget.

Contact: Mr. Erick Hofstetter, Chief Operating Officer,, Division of Operations, 678.676.1470

Mr. Richard Boyd, Director of Design and Construction, Division of Operations, 678.676.1483

Status: Approved by General Counsel

Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations

Request: It is requested that the Board of Education approve the lease of (2) 10-classroom modular buildings in accordance with the terms and conditions of the Lease Quotation between DCSD and Mobile Modular Management Corporation, not to exceed $677,177.76.

Details: The proposed modular building is to accommodate temporary classroom needs at Redan Middle School during the construction phase. Mobile Modular Management Corporation submitted a lease quotation for the lease and placement of (2) 10 classroom modular buildings for use throughout the construction phase.

The District is requesting the lease of (2) 10-classroom modular buildings with restrooms. The lease of this modular building will support student capacity and the replacement of existing classrooms under construction.

On June 23, 2020, E&I Cooperative Services issued an RFP for Modular Buildings, Installation, Removal, Storage Units, Supplies and Services (Modular Buildings). Mobile Modular Management Corporation was awarded a five (5) year agreement effective November 1, 2020, to October 31, 2025 No. CNR01522. On May 17, 2021, the DeKalb County Board of Education entered into that certain Member Specific Agreement to Master Agreement CNR01522 with an initial one (1) year term and four (4) one-year option renewal periods. The Board has authorized its renewal option for the Member Specific Agreement under the same terms as the initial term which remains in effect.

Financial impact: The total budget of $677,177.76. for this project is allocated from the cost codes (SP5FACCON.32235.PRECONST) under the Operations’ Division General Fund Budget and SPLOST V Budget.

Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678.676.1470

Mr. Richard Boyd, Director of Design and Construction, Division of Operations, 678.676.1483

Status: Approved by General Counsel

Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations

Request: It is requested that the Board of Education approve two (2) E-SPLOST V budget reallocations for a total of $2,342,400 (Briar Vista Elementary School-$555,100, Project 357-35) and (Henderson Mill Elementary School-$1,787,300, Project 351-35), from Program Contingency which will allow the proper funds to be allocated to the necessary project cost code for the construction of Briar Vista Elementary School and Henderson Mill Elementary School Major Building System project.

It is requested that the Board of Education approve the award of RFP No. 23-752-017 to Centennial Contractors Enterprises, Inc., the most responsive and responsible offeror whose proposal is the most advantageous to the Board based on the evaluation factors, for general contractor services for Briar Vista Elementary School and Henderson Mill Elementary School for the lump sum amount of $11,565,900.

Details: Specific details related to the scope of work for this Request for Proposal can be found on the DeKalb County School District’s solicitation website at https://dekalbschoolsga.ionwave.net/

The RFP was issued on June 8, 2023, and notification of the upcoming bid was sent via email to more than 150 vendors from the DCSD vendor list and 2,329 vendors through the State of Georgia Procurement Registry. The solicitation was advertised in the Champion and posted on the DCSD website. Twenty-Four (24) people attended the virtual mandatory pre-proposal meeting on June 22, 2023, representing thirteen (13) general contractor firms. Two (2) proposals were received on July 27, 2023, for the Briar Vista Elementary School and Henderson Mill Elementary School Middle School Major Building System Replacement Project. Both proposals were deemed responsive and evaluated by a selection committee. This recommendation is based on the evaluations.


Centennial Contractors Enterprises, Inc. will be responsible for the general contracting work as outlined in the proposal documents. The DeKalb County School District’s Standard Firm Fixed Price Contract will be used. The award of this contract will allow for the commencement of the construction of this project. Centennial Contractors Enterprises, Inc. is located at 3200 Cobb Galleria Parkway, Suite 210, Atlanta, Georgia 30339.

Financial impact: The total contract amount for the Briar Vista Elementary School Major Building System Replacement project in the amount of $3,987,100, will be allocated from the construction cost code SP5FACCON.35735.GENCONTR under the voter-approved E-SPLOST V program. A budget reallocation of $555,100, from program contingency is required to fund this project.

The total contract amount for the Henderson Mill Elementary School Major Building System Replacement project in the amount of $7,578,800 will be allocated from the construction cost code SP5FACCON.35135.GENCONTR under the voter-approved E-SPLOST V program. A budget reallocation of $1,787,300 from program contingency is required to fund this project.

Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678.676.1470

Mr. Richard Boyd, Director of Design and Construction, Division of Operations, 678.676.1483

Status: Approved by General Counsel

Summary: Presented by: Dr. Tekshia Ward-Smith, Administrator, Division of Human Resources , 678.676.1200.

Request: It is requested that the Board of Education approve the hiring recommendation of Dr. Milton Hall to the position of Director of Allotments in the Division of Finance.

Details: Dr. Tekshia Ward-Smith, Administrator, Division of Human Resources , 678.676.1200.

Contact: Dr. Tekshia Ward-Smith, Administrator, Division of Human Resources , 678.676.1200.

Effective: Effective after Board approval.

Summary: Presented by: Dr. Tekshia Ward-Smith, Administrator, Division of Human Resources , 678.676.1200.

Request: It is requested that the Board of Education approve the hiring recommendation of Dr. Ayesha O. Grandison to the position of Executive Administrator of Schools in the Division of School Leadership.

Details: Dr. Tekshia Ward-Smith, Administrator, Division of Human Resources , 678.676.1200.

Contact: Dr. Tekshia Ward-Smith, Administrator, Division of Human Resources , 678.676.1200.

Effective: Effective after Board approval.

Summary: Presented by: Dr. Tekshia Ward-Smith, Administrator, Division of Human Resources , 678.676.1200.

Request: It is requested that the Board of Education approve the hiring recommendation of Mr. Damian Bounds to the position of Executive Administrator of Schools in the Division of School Leadership.

Details: Dr. Tekshia Ward-Smith, Administrator, Division of Human Resources , 678.676.1200.

Contact: Dr. Tekshia Ward-Smith, Administrator, Division of Human Resources , 678.676.1200.

Summary: Presented by: Dr. Tekshia Ward-Smith, Administrator, Division of Human Resources , 678.676.1200.

Request: It is requested that the Board of Education approve the hiring recommendation of Mr. Derrick Hardy to the position of Executive Administrator of Schools in the Division of School Leadership.

Details: Dr. Tekshia Ward-Smith, Administrator, Division of Human Resources , 678.676.1200.

Contact: Dr. Tekshia Ward-Smith, Administrator, Division of Human Resources , 678.676.1200.

Summary: Presented by: Dr. Joel B. Thibodeaux, Director, Office of Audits & Compliance, Division of Audit & Compliance

Request: It is requested that the Board of Education approve a Service Agreement with Plante Moran, LLCP for the temporary provision of hourly, as needed support staff for Internal Audits & Compliance.

Details: In addition to the Annual Audit Plan and special investigations, the Office of Internal Audits & Compliance is adding routine school audits to the departmental work plan. Additional staff will be necessary to keep pace with the Annual Audit Plan while the Internal Audits area responds to organizational change and resource reallocation. This temporary staffing provision will assist Internal Audits in continuing to provide timely engagement and reporting of both planned audits and necessary, but spontaneous investigations.

Financial impact: Not to exceed $250,000

Contact: Dr. Joel B. Thibodeaux, Director, Office of Audits & Compliance, Division of Audit & Compliance, 678.676.0740

Effective: October-November 2023 - Upon BOE Approval and Final Contract Agreement

Status: Approved by Legal

Summary: Presented by: Ms. Melanie Slaton, General Counsel, Hall Booth and Smith PC.

Request: It is requested that the Board of Education accept amended Board Policy BBC: Board Committees, Part B.2. (Community Advisors), Part B.2. (Community Advisors) as a FIRST READ to lay on the table for stakeholder feedback and be considered for adoption at the November 13, 2023 board meeting.

Details: Board Policy BBC is being presented by the Board for revision based on the goal of clarifying the vote for Community Advisors and the length of service. The proposed revisions seek to increase transparency and improve efficiency.

Financial impact: There is no financial impact to the District.

Contact: Mrs. Deirdre P. Pierce, Vice Chair, District 3
Ms. Melanie Slaton, General Counsel, Hall Booth and Smith PC. Attorneys at Law 678.676.1200

Status: Approved by General Counsel

Summary: Presented by: Ms. Melanie Slaton, General Counsel, Hall Booth Smith, PC. Attorneys at Law 678.6761200

Request: It is requested that the Board of Education eliminate Board Policy EGA: Staff Insurance Programs because it is duplicative of Board Policy DJCB Salary Deductions.

Details: The DCSD entered into an agreement with the Georgia School Boards Association (“GSBA”) to conduct a thorough review of all District policies and to provide commentary regarding recommendations as necessary to bring District policies into compliance with the current state of the law, best practices, and to eliminate redundancy. After thorough review and analysis, GSBA recommended that the District eliminate the EGA Staff Insurance Programs policy due to being largely duplicative of the DJCB Salary Deductions policy, which is more comprehensively written.

Board policy EGA Staff Insurance Programs was originally adopted on 9/11/2000. The original purpose of the policy was to authorize the District to periodically deduct shared costs of certain optional health and other insurance programs from an employee’s wages or salary.

Board policy DJCB Salary Deductions was also adopted on 9/11/2000. This policy similarly authorizes the District to periodically deduct shared costs of certain optional health and other insurance programs from an employee’s wages or salary.

Though these policies are similar, Board policy DJCB Salary Deductions provides additional authority. For example, policy DJCB Salary Deductions authorizes the District to not only periodically deduct an employee’s portion of health or other insurance, but it also authorizes the District to deduct from an employee’s wages or salary for any purpose legally allowable such as: state and federal taxes, alimony, child support, social security, retirement savings, charity contributions, etc.

Financial impact: There is no financial impact to the District

Contact: Ms. Melanie Slaton, General Counsel, Hall Booth Smith, PC. Attorneys at Law 678.6761200

Effective: Upon Board Approval

Status: Draft Approved by General Counsel
Original First Reading presented on July 10, 2023 BOE meeting
Second First Reading presented on October 16, 2023

Summary: Presented by: Ms. Melanie Slaton, General Counsel, Hall Booth Smith, P.C. Attorneys at Law, 678.676.1200

Request: It is requested that the Board of Education eliminate Board Policy CGB: Administrative Personnel Positions because it is duplicative of Board Policy CGD Administrative Personnel Hiring.

Details: The DCSD entered into an agreement with the Georgia School Boards Association (“GSBA”) to conduct a thorough review of all District policies and to provide commentary regarding recommendations as necessary to bring District policies into compliance with the current state of the law, best practices, and to eliminate redundancy. After thorough review and analysis, GSBA recommended that the District eliminate the CGB Administrative Personnel Positions policy due to being largely duplicative of the CGD Administrative Personnel Hiring policy.

Board policy CGB Administrative Personnel Positions was originally adopted on 9/11/2000 and was last revised on 6/4/2012. The original purpose of the policy was to provide the framework for hiring the personnel necessary for the operation of the District. Additionally, the policy empowered the Superintendent and Board to work together to select and assign personnel to fulfill these responsibilities.

Board policy CGD Administrative Personnel Hiring was also adopted on 9/11/2000. This policy similarly provides the framework for hiring the personnel necessary for the operation of the
District and empowers the Superintendent and Board to work together.

Though these policies are similar, Board policy CGD Administrative Personnel Hiring provides additional details and instructions. For example, Board policy CGD Administrative Personnel Hiring specifically states that the Board employs personnel only on the recommendation of the superintendent. Additionally, Board policy CGD Administrative Personnel Hiring encourages Board members to remain neutral and to not be involved in the review of applicants for vacant positions, with the exception of the Superintendent role.

Financial impact: There is no financial impact to the District

Contact: Ms. Melanie Slaton, General Counsel, Hall Booth Smith, P.C. Attorneys at Law, 678.676.1200

Effective: Upon Board Approval

Status: Draft Approved by General Counsel
07/10/2023 presented to the Board for First Reading
10/16/23 presentation to the Board for amended First Reading

Summary: Presented by: Ms. Melanie Slaton, General Counsel, Hall Booth Smith, P.C. Attorneys at Law

Request: It is requested that the Board of Education eliminate Board Policy JBC(3) Social Security Numbers and to amend Board Policy JBC School Admissions.

Details: The DCSD entered into an agreement with the Georgia School Boards Association (“GSBA”) to conduct a thorough review of all District policies and to provide commentary regarding recommendations as necessary to bring District policies into compliance with the current state of the law, best practices, and to eliminate redundancy. After thorough review and analysis, GSBA recommended that the District eliminate the JBC(3) Social Security Numbers policy due to being largely duplicative of the JBC School Admissions. Further, it is recommended that the JBC School Admissions policy be amended to include pertinent portions of the JBC(3) Social Security Numbers policy to create one comprehensive policy.

Board policy JBC(3) Social Security Numbers was last revised on 8/1/2011. The main purpose of the policy is to explain the requirement that students must provide either a Social Security number to enroll in the District, or an alternate number. Further the policy states that no student may be denied enrollment in the District for declining to provide a Social Security number. Instead, students may enroll while they apply for a Social Security number or be supplied with an alternate number.

Board policy JBC School Admissions was last revised on 1/6/2011. The purpose of this policy is to outline the process students must follow to qualify for admission and enrollment, which includes a robust section on residency requirements and the documentation required for enrollment in the District. This policy lists the documentation required for admission and enrollment such as: proof of residency, proof of custody or guardianship, evidence of birth, immunization records, health screenings, and Social Security numbers (or alternate number).

To create one succinct policy, it is recommended that the Board amend the section covering Social Security numbers in policy JBC School Admissions to incorporate the relevant details contained in policy JBC(3) Social Security Numbers and eliminate policy JBC(3) Social Security Numbers.

Financial impact: There is no financial impact to the district

Contact: Ms. Melanie Slaton, General Counsel, Hall Booth Smith, P.C. Attorneys at Law, 678.676.1200

Effective: Upon Board Approval

Status: Draft Approved by General Counsel
07/10/2023 presented to the Board for FIRST READING
10/16/2023 SECOND PRESENTATION to the Board for amended FIRST READING

Summary: Convened by: Mr. Diijon DaCosta, Sr., Board Chair

*Speakers
1. Lakeisha Griffith
2. Stacie Griffin
3. Deidra Wright
4. Sonia Anderson
5. Faye Coffield
6. Lillian Bittaye
7. Joe Williams
8. Sheila Bennett
9. Deborah Jones
10. Miriam Martin
11. Kelly Livingston (Virtual) - Moved to November
12. Carla Weston-Brown
13. Hannah Edber

Summary: Presented by: Dr. Devon Q. Horton, Superintendent

Summary: Presented by: Mrs. Anna Hill, Board Member, District 1

Details: The DeKalb County School District through National Custodial Workers Recognition Day, is dedicated to honoring the work done every day by custodial staff for DCSD staff and students. Custodial staff work behind the scenes and are often unappreciated for the hard work that they do, day after day, keeping schools and all of our facilities clean and well maintained. The custodians are the backbone of DCSD and are an essential part of the success of the district. It is appropriate that school support staff are acknowledged and thanked for their contribution and commitment to the district.

Summary: Presented by: Mr. Diijon DaCosta, Sr., Board Chair

Request: It is requested that the DeKalb County Board of Education proclaim October 2023 as "Bullying Stops Here!" Awareness Month in the DeKalb County School District, in association with National Bullying Prevention Month.

Details: The DeKalb County School District, through its “Bullying Stops Here!” Awareness Campaign, is dedicated to creating safe and inclusive learning environments for our students by bringing awareness and standing against student bullying, harassment, discrimination, and hazing in our schools, families, and in our neighborhoods.

Financial impact: There is no financial impact to the District.

Contact: Dr. Darnell Logan, Director, Student Relations, Division of Equity and Student Empowerment, 678.676.1811
Dr. Quentin Fretwell, Administrator, Division of Equity and Student Empwerment, 678.676.1811

Effective: October 17, 2023

Status: General Counsel not required

Summary: Presented by: Mrs. Deirdre P. Pierce, Vice Chair - District 3

Summary: It is requested that the DeKalb County Board of Education approve the October 16, 2023, consent agenda items.

Motion by: _____________
Seconded by: ___________
Vote: _______

Summary: Presented by: Mr. Diijon DaCosta, Sr., Board Chair

Summary: Presented by: Mr. Diijon DaCosta, Sr., Board Chair

Summary: It is requested that the DeKalb County Board of Education adjourn the October 16, 2023, work session and business meeting.
Motion by: ____________
Seconded by: __________
Vote: _____