Agenda Item
b. Cellular Carrier Contract Approval (Not to exceed $670,000)
Summary: Presented by Ms. Monika Davis, Chief Information Officer, Division of Information & Instructional Technology
Request: It is requested that the Board of Education approve the purchase of cellular services from AT&T Mobility, Inc, and T-Mobile for an amount not to exceed $670,000.
Why: The purpose of the agenda item is to provide users with our current cellular service with AT&T.
Details: DeKalb County Schools provides cell phones to employees whose job role and function meets the requirement of emergency responder/first responder to critical services. Cell phone distribution is determined by an employee's specific need to stay connected to the daily operations of the school district’s business and community.
Currently, the following devices use cellular services:
1064 - Smartphones
25 - Hotspots
Telecommunications continues to employ strategies to manage and reduce the monthly bill through monitoring all devices for inactivity and removing the devices from the district's bill.
The district has chosen AT&T for the following reasons:
AT&T is providing updated iPhone hardware
AT&T is providing $200/line port credit
AT&T offered the lowest monthly price plus comprehensive options if upgrades are desired
AT&T offered the lowest cost for device upgrade/acquisition Board Policy DJE allows purchases to be made through contracts formally solicited and obtained by the State of Georgia to achieve cost savings and administrative efficiencies.
The request for two vendors in this item is to support the transition from the district's existing cellular service vendor (T-Mobile) to a new vendor (AT&T).
In accordance with Board of Education Purchasing Policy DJE III.D.3.d. The Purchasing Department shall be authorized to make purchases through inter-governmental and educational cooperatives, alliances, and consortiums to achieve cost savings and administrative efficiencies based on economies of scale. Therefore, this purchase will utilize AT&T Mobility, Inc, GTA Contract 9800-GTA794-A, and T-Mobile, GTA Contract 9800-GTA-794-T.
Financial impact: $670,000.00
General Funds 100.2800.553000.00011.7600.9990.0308.070.0000
Contact: Ms. Monika Davis, Chief Information Officer, Division of Information & Instructional Technology, 678.676.1274
Effective: October 2023
Status: Approved by General Counsel
Model Total 1st Yr Costs iPhone Annual RC iPhone
iPhone 1100 1500 1100 1500
T-Mobile iPhone 14s $ 644,373.00 $ 875,445.00 $ 468,945.00 $ 636,225.00
T-Mobile iPhone 13s* $ 534,373.00 $ 725,445.00 $ 468,945.00 $ 636,225.00
Verizon iPhone 14s $ 625,320.00 $ 847,800.00 $ 691,320.00 $ 937,800.00
AT&T Wireless iPhone 13s* $ 395,756.75 $ 536,304.75 $ 538,968.00 $ 730,920.00
AT&T Wireless iPhone 14s $ 428,470.75 $ 580,914.75 $ 538,968.00 $ 730,920.00
NOTE
First year costs include: device, otterbox case (defender), charging block, monthly cost for 12 months (both iphones & hotspots) minus the port in line/activation cred
* Current Model offered without high material costs
Monthly RC iPhone One-Time Costs iPhone One-Time Credit Per Line
1100 1500 1100 1500 1100 1500
$ 39,078.75 $ 53,018.75 $ 175,428.00 $ 239,220.00 $ - $ -
$ 39,078.75 $ 53,018.75 $ 65,428.00 $ 89,220.00 $ - $ -
$ 57,610.00 $ 78,150.00 $ 44,000.00 $ 60,000.00 $ (110,000.00) $ (150,000.00)
$ 44,914.00 $ 60,910.00 $ 78,663.75 $ 107,259.75 $ (221,875.00) $ (301,875.00)
$ 44,914.00 $ 60,910.00 $ 111,377.75 $ 151,869.75 $ (221,875.00) $ (301,875.00)
ots) minus the port in line/activation credits.
Monthly One-Time Monthly HotSpot Accessories
Cost Per Line HW Cost Cost Per Device Device (25) OB Symmetry OB Defender
$ 34.85 $100 $ 29.75 $ - $ 27.99 $ 45.49
$ 34.85 $ 29.75 $ - $ 27.99 $ 45.49
$ 51.35 $ - $ 45.00 $ - $ 35.00 $ 40.00
$ 39.99 $ 0.25 $ 37.00 0.99 $ 37.50 $ 48.75
$ 39.99 29.99 $ 37.00 $ 0.99 $ 37.50 $ 48.75
Accessories
Charging Cable Charging Block
$ - $ 13.99
$ - $ 13.99
$ - $ -
$ - $ 22.49
$ - $ 22.49