Agenda Item
iv. E-SPLOST V Project: RFP No. 23-752-017 for General Contractor (GC) Services for Briar Vista ES and Henderson Mill ES Major Building System Replacement (Centennial Contractors Enterprises Inc.) (Not to exceed $11,565,900)
Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested that the Board of Education approve two (2) E-SPLOST V budget reallocations for a total of $2,342,400 (Briar Vista Elementary School-$555,100, Project 357-35) and (Henderson Mill Elementary School-$1,787,300, Project 351-35), from Program Contingency which will allow the proper funds to be allocated to the necessary project cost code for the construction of Briar Vista Elementary School and Henderson Mill Elementary School Major Building System project.
It is requested that the Board of Education approve the award of RFP No. 23-752-017 to Centennial Contractors Enterprises, Inc., the most responsive and responsible offeror whose proposal is the most advantageous to the Board based on the evaluation factors, for general contractor services for Briar Vista Elementary School and Henderson Mill Elementary School for the lump sum amount of $11,565,900.
Why: To approve the award of a lump sum construction contract for major building system replacements at Briar Vista Elementary School and Henderson Mill Elementary School.
Details: Specific details related to the scope of work for this Request for Proposal can be found on the DeKalb County School District’s solicitation website at https://dekalbschoolsga.ionwave.net/
The RFP was issued on June 8, 2023, and notification of the upcoming bid was sent via email to more than 150 vendors from the DCSD vendor list and 2,329 vendors through the State of Georgia Procurement Registry. The solicitation was advertised in the Champion and posted on the DCSD website. Twenty-Four (24) people attended the virtual mandatory pre-proposal meeting on June 22, 2023, representing thirteen (13) general contractor firms. Two (2) proposals were received on July 27, 2023, for the Briar Vista Elementary School and Henderson Mill Elementary School Middle School Major Building System Replacement Project. Both proposals were deemed responsive and evaluated by a selection committee. This recommendation is based on the evaluations.
Centennial Contractors Enterprises, Inc. will be responsible for the general contracting work as outlined in the proposal documents. The DeKalb County School District’s Standard Firm Fixed Price Contract will be used. The award of this contract will allow for the commencement of the construction of this project. Centennial Contractors Enterprises, Inc. is located at 3200 Cobb Galleria Parkway, Suite 210, Atlanta, Georgia 30339.
Financial impact: The total contract amount for the Briar Vista Elementary School Major Building System Replacement project in the amount of $3,987,100, will be allocated from the construction cost code SP5FACCON.35735.GENCONTR under the voter-approved E-SPLOST V program. A budget reallocation of $555,100, from program contingency is required to fund this project.
The total contract amount for the Henderson Mill Elementary School Major Building System Replacement project in the amount of $7,578,800 will be allocated from the construction cost code SP5FACCON.35135.GENCONTR under the voter-approved E-SPLOST V program. A budget reallocation of $1,787,300 from program contingency is required to fund this project.
Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678.676.1470
Mr. Richard Boyd, Director of Design and Construction, Division of Operations, 678.676.1483
Status: Approved by General Counsel
SPLOST V Capital Improvement Plan - Fund 423
Budget Reallocation
Board Meeting October 16, 2023
Cost Code Code Description Code Type Current Budget Change Revised Budget
SP5MANG.60235.PRGCONTIN. Program Contingency $ 10,420,743.00 $ (2,342,400.00) $ 8,078,343.00
SP5FACCON .35135.GENCONTR . Henderson Mill ES General Contractor $ 5,791,500.00 $ 1,787,300.00 $ 7,578,800.00
SP5FACCON .35735.GENCONTR . Briar Vista ES General Contractor $ 3,432,000.00 $ 555,100.00 $ 3,987,100.00
Total $ 19,644,243.00 $ - $ 19,644,243.00
Page 1 of 1