Executive Session, Work Session, Community Input Session & Business Meeting

Summary: BOARD MEMBERS:
Mrs. Vickie B. Turner, Board Chair
Mr. Diijon B. DaCosta Sr., Vice Chair
Mrs. Anna Hill
Mr. Marshall D. Orson
Mrs. Deirdre P. Pierce
Mrs. Allyson Gevertz
Dr. Joyce Morley

Dr. Vasanne S. Tinsley, Interim Superintendent

Summary: It is requested that the DeKalb County Board of Education adjourn the November 14, 2022 executive session and convene the work session and business meeting.

Motion by: ___________
Seconded by: __________
Vote: ________

Summary: It is requested that the DeKalb County Board of Education adopt the November 14, 2022 work session and business meeting agenda.

Motion by: ________________
Seconded by: _____________
Vote: ______________

Summary: Presented by: Dr. Vasanne S. Tinsley, Interim Superintendent

Summary: Presented by: Dr. Vasanne S. Tinsley, Interim Superintendent

Summary: Presented by: Mrs. Vickie B. Turner, Board Chair

Summary: Presented by: Dr. Vasanne S. Tinsley, Interim Superintendent

Status: Attorney Approval Not Required

Summary: Presented by: Mrs. Masana Mailliard, Deputy Chief Financial Officer, Division of Finance

Request: It is requested that the Board of Education accept the September 2022 Monthly Financial Report.

Contact: Mrs. Masana Mailliard, Deputy Chief Financial Officer, Division of Finance, 678.676.0446

Status: General Counsel approval not required.

Summary: Presented by: Ms. Masana Mailliard, Deputy Chief Financial Officer, Division of Finance

Request: It is requested that the Board of Education approve the District to contract with Dentons in an amount not to exceed $144,000.00 within the period from January 1, 2023 through December 31, 2023 at a rate of no more than $12,000.00 per month for strategic support and lobbying services.

Details: As part of this agreement, Dentons will provide services to include but not be limited to the following:


Meet with Board members to discuss and develop the Board’s legislative agenda
Assist with the coordination of a Pre-legislative session luncheon with members of the DeKalb County House and Senate Delegations
Assist in building coalitions to support and lobby for legislative agenda items with statewide impact, such as full and equitable QBE funding
Develop and implement a detailed legislative strategy regarding a solution for annexation issues
Coordinate meetings during the legislative session for the Board and Superintendent with the DeKalb House and Senate Delegations
Coordinate meetings during the legislative session for the Board and Superintendent with key members of the General Assembly
Monitor and review the introduction of legislative and budget items introduced at the General Assembly with potential impact on the DeKalb County School District
Oppose legislation that would negatively impact the DeKalb County School District
Monitor key committee meetings at the General Assembly, and coordinate testimony from the Board or District staff as appropriate
Provide weekly written legislative updates to the Board and Superintendent
Provide update at Board meetings on a quarterly basis
Monitor, attend and lobby study committees and other meetings of interest during the interim between legislative sessions

Financial impact: GL account code: 100.2300.530002.00011.7080.9990.8010.080.0000 - Other Cost Board Legal Fees

Contact: Ms. Masana Mailliard, Deputy Chief Financial Officer, Division of Finance, 678.676.0445

Effective: January 01, 2023

Status: Approved by General Counsel.

Summary: Presented by: Dr. Tekshia Ward-Smith, Administrator, Division of Human Resources

Request: It is requested that the Board of Education approve the October 2022 Human Resources Report.

Contact: Dr. Tekshia Ward-Smith, Administrator, Division of Human Resources, 678.676.1200

Status: Attorney approval is not required.

Summary: Presented by: Ms. Stacy Stepney, Chief Academic Officer, Division of Curriculum & Instruction

Summary: Presented by: Dr. Deborah Moore-Sanders, Deputy Superintendent, Division of Equity and Student Empowerment

Summary: Presented by: The Office of Continuous Improvement (Accountability)

Summary: Presented by: Ms. Monika Davis, Chief Information Officer, Division of Information and Instructional Technology

Request: It is requested that the Board of Education approve the contract renewal for RFP 22-475 Physical Security Services - Access Control, Intrusion Detection and Video Surveillance to Convergint Technologies, LLC in an amount not to exceed $3,887,650. This request to spend will support monitoring and support services for our existing systems, as well as a refresh of hardware components and software to support video storage and access for all security cameras.

Details: RFP 22-475 is a five-year award with a required annual renewal by the Board of Education. The award of RFP 22-475 allows the district to work with one qualified and experienced vendor to improve physical security for all district facilities, ultimately impacting the safety of all students and staff. RFP 22-475 will most immediately be used to support existing physical security infrastructure components including access readers, security systems, and cameras. RFP 22-475 will also be used to complete SPLOST projects as it relates to new construction as well as provide ongoing monitoring, repair, and managed services.

District-Wide Physical Security Project
A vast majority of the district’s facilities have aged physical security equipment that needs to be replaced. The installation of recent state-of-the-art physical security components will also include critical and transforming integration of these technology components that allows for better end-user access, monitoring, and operations experiences. A district-wide plan for addressing the overall digital transformation of our aged physical security infrastructure along with a spending request will be presented to the Board of Education for approval at a later date. These projects are included as part of the SPLOST VI technology project list.

The budgetary request for this agenda item is to ensure the ongoing support of the existing legacy physical security infrastructure. Also, included is an upgrade of the video management system and camera footage storage hardware for all security cameras.

RFP Evaluation Process
The solicitation for RFP 22-475 was written and submitted for approval in August 2021, published for two weeks in August and September 2021, and evaluated in November 2021. Nine proposals were received by the Division of Finance. Eight of these proposals were deemed responsive to the requirement of the solicitation and subsequently turned over to the Division of Information and Instructional Technology for evaluation. The responsive respondents were:




Honeywell Internet
Adapt to Solve


Convergint Technologies, LLC
Net Planner System, Inc.


SC Data Com
Integrated Security Technologies


Risk Response Team
ADT Commercial




The evaluation team consisted of a seven-member team across three divisions: Division of Information and Instructional Technology, Division of Operations and Public Safety. The process consisted of an initial review of all responsive RFP proposals (list in table above) followed by presentations provided by the top three RFP proposal as decided by the initial review.

Convergint Technologies surfaced as the most responsible and responsive vendor.

An Executive Summary documenting this process as well as all scoring has been included for your review. The selected vendor will be evaluated on a yearly basis to ensure that all expectations are met during the life of the partnership.

Financial impact: $3,887,650

General Fund 100.2800.530000.00011.7600.9990.0308.070.0000

CARES

SPLOST 305.4000.573400.45135.7520.9990.8013.040.0000

Contact: Ms. Monika Davis, Chief Information Officer, Division of Information and Instructional Technology, 678.676.1200

Effective: November 2022

Status: Approved by General Counsel.

Summary: Presented by: The Division of Community Empowerment, Innovation and Partnerships

Summary: Presented by: Mr. Richard H. Boyd, Interim Chief Operations Officer, Division of Operations

Request: It is requested that the Board of Education approve the following ICA that exceeds $50,000, with a total contract value not-to-exceed $80,000, Atlas Piers of Atlanta, Inc. $80,000.00.

Details: On October 18, 2021, the Board of Education approved the revision of Board Policy DJE to require Board approval for any Independent Contractor Agreements with a total cost of $50,000.00 or more.

Financial impact: The total budget for these services is allocated from the cost code (100.2600.543013.00011.7520.9990.8013.040.0000) under the Operations’ Division General Fund Budget in the amount not-to-exceed $80,000 this fiscal year.

Contact: Mr. Richard H. Boyd, Interim Chief Operations Officer, Division of Operations, 678.676.1483
Mr. Bobby Moncrief, Director of Facilities, Division of Operations, 678.676.1478
Mr. Cedric Burse, Director of Fleet Maintenance, Division of Operations, 678.676.1388

Effective: Upon board approval.

Status: Approved by General Counsel.

Summary: Presented by: Mr. Richard H. Boyd, Interim Chief Operations Officer, Division of Operations

Request: It is requested that the Board of Education ratify and approve the contract renewal for ITB 20-752-027 for Floor Covering Installation Services to Kidd & Associates Flooring and Contracting, LLC for an additional year in an amount not to exceed $300,000.

Details: On September 14, 2020, the Board of Education approved Kidd & Associates Flooring and Contracting, LLC as the most responsive and responsible offer to flooring installation services. This recommendation is for the second of four one-year (1-year) contract renewal options. Kidd & Associates Flooring and Contracting, LLC is located at 7421 Douglas Blvd., #N421, Douglasville, GA 30135.

Financial impact: The total contract amount for these services in the amount not to exceed $300,000 will be allocated from the General Fund Budget, Deferred Maintenance (100.2600.543013.00011.7520.9990.8013.040.0000).

Contact: Mr. Richard H. Boyd, Interim Chief Operations Officer, Division of Operations, 678.676.1483
Mr. Bobby Moncrief, Director of Facilities, Division of Operations, 678.676.1478

Effective: Upon board approval.

Status: Approved by General Counsel.

Summary: Presented by: Mr. Richard H. Boyd, Interim Chief Operations Officer, Division of Operations

Request: It is requested that the Board of Education approve the contract renewal for RFP No. 19-35 for district-wide dust mop and microfiber towel services to A-Action Janitorial Services, Inc. for an additional year in the not to exceed amount of $115,360.

Details: On November 5, 2018, the Board of Education approved A-Action Janitorial Service, Inc., as the most responsive and responsible bidders to provide dust mop and microfiber towel services throughout the district. This recommendation is for the fourth, and final, of four one-year (1-year) contract renewal options. A-Action Janitorial Service, Inc., is located at 6607 Tribble Street, Lithonia, GA 30058.

Financial impact: The total contract amount for these services, in the amount not to exceed $115,360, will be allocated from the General Fund Budget, Repair and Maintenance Service (100.2600.543000.00011.7520.9990.8013.040.0000)

Contact: Mr. Richard H. Boyd, Interim Chief Operations Officer, Division of Operations, 678.676.1483
Mr. Bobby Moncrief, Director of Facilities, Division of Operations, 678.676.1478

Effective: Upon board approval.

Status: Approved by General Counsel.

Summary: Presented by: Mr. Richard H. Boyd, Interim Chief Operating Officer, Division of Operations

Request: It is requested that the Board of Education ratify and approve the contract renewal for ITB 21-752-042 Exterior and Interior Painting Services to A&D Panting,Inc., and Autaco Development, LLC., for one additional year in the not to exceed amount of $2,000,000.

Details: On September 13, 2021, the Board of Education approved the award of this contract to A&D Painting, Inc. and Autaco Development, LLC as the primary vendor responsible for providing painting services as outlined in the Invitation to Bid documents. This recommendation is for the first of four one-year (1-year) contract renewal options. A&D Painting, Inc. is located at 2016 Tucker Industrial Road, Tucker, GA 30084 and Autaco Development, LLC is located at 3099 Washington Road, East Pont, GA 30344.

Financial impact: The total contract amount for these services in the amount not to exceed $2,000,000 will be allocated from the General Fund Budget, Deferred Maintenance (100.2600.543013.00011.7520.9990.8013.040.0000)

Contact: Mr. Richard H. Boyd, Interim Chief Operating Officer, Division of Operations, 678.676.1483
Mr. Bobby Moncrief, Director of Facilities, Division of Operations, 678.676.1478

Effective: Upon board approval.

Status: Approved by General Counsel.

Summary: Presented by: Mr. Richard H. Boyd, Interim Chief Operating Officer, Division of Operations

Request: It is requested that the Board of Education approve the contract renewal for ITB 21-752-043 Pressure Washing Services to A-Action Janitorial Services, Autaco Development, LLC and Tribond, LLC for one additional year in the not to exceed amount of $2,000,000.

Details: On September 13, 2021, the Board of Education approved the award of this contract to A-Action Janitorial Services, Inc., AceConServ, Autaco Development, LLC and Tribond, LLC as the primary vendors to provide pressure washing services on an as needed basis for Facilities Maintenance Department and the District’s E-SPLOST Capital Improvement Program as outlined in the Invitation to Bid documents. This recommendation is for the first of four one-year (1-year) contract renewal options. AceConServ contract was not executed. A-Action Janitorial, Inc. is located at 6607 Tribble Street, Lithonia, GA 30058, Autaco Development, LLC is located at 3099 Washington Road, East Point, GA 30344, Tribond, LLC is located at 2905 Manorview Lane, Milton, GA 30004.

Financial impact: The total contract amount for these services in the amount not to exceed $2,000,000 will be allocated from the General Fund Budget, Deferred Maintenance (100.2600.543013.00011.7520.9990.8013.040.0000)

Contact: Mr. Richard H. Boyd, Interim Chief Operating Officer, Division of Operations, 678.676.1483
Mr. Bobby Moncrief, Director of Facilities, Division of Operations, 678.676.1478

Effective: Upon board approval.

Status: Approved by General Counsel.

Summary: Presented by: Mr. Richard H. Boyd, Interim Chief Operations Officer, Division of Operations

Request: It is requested that the Board of Education ratify and approve the contract renewal for Bid No. 20-517 for Custodial Cleaning Chemical Supplies with Southeastern Paper Group for one additional year in the not to exceed amount of $250,000.

Details: On September 9, 2019, the Board of Education approved the award of this contract to Southeastern Paper Group as the primary vendor with the lowest fixed price per item that met all required specifications to provide custodial cleaning chemicals at a single fixed price and Veritiv Operating Company as the secondary vendor. This recommendation is for the third, and final, of three one-year (1-year) contract renewal options. Southeastern Paper Group is located at 24004 Sullivan Road, College Park, GA 30337.

Veritiv Operating Company proposed a price increase that was not accepted by the District, therefore, their contract is not being extended for an additional year.

Financial impact: The total contract amount for these services in the amount not to exceed $250,000 will be allocated from the General Fund Budget, Repair and Maintenance Service (100.2600.543000.00011.7520.0000.8013.040.0000)

Contact: Mr. Richard H. Boyd, Interim Chief Operations Officer, Division of Operations, 678.676.1483
Mr. Bobby Moncrief, Director of Facilities, Division of Operations, 678.676.1478

Effective: Upon board approval.

Status: Approved by General Counsel.

Summary: Presented by: Mr. Richard Boyd, Interim Chief Operations Officer, Division of Operations

Request: It is requested that the Board of Education approve the Amendment to the October 18, 2021, approval of “North Georgia Fuel Cooperative (BL113-20) Contract Extension Approval, (Year 1 of 4), Multiple Vendors in an Amount Not-to-Exceed $3,800,000 for the 2022 Fiscal Year” for the purchase of diesel and gasoline fuel from James River Solutions, LLC as the primary supplier, Petroleum Traders Corporation as the secondary supplier, and Colonial Oil Industries, Inc. as the tertiary supplier through the North Georgia Fuel Cooperative (BL113-20). This amendment supplants and replaces the October 18, 2020 Board-approved first of four contract renewals.

The current requested amendment and renewal before the Board of Education is for approval of the North Georgia Fuel Cooperative (BLL-13320) Contract extension Approval. (Year 1 of 4), Multiple Vendors in an amount not-to-exceed $8,100,000 for the Cooperative contract term of March 1, 2022, through February 28, 2023. The renewal is for the purchase of fuel from James River Solutions, LLC as the primary supplier, Petroleum Traders Corporation as the secondary supplier, and Colonial Oil Industries, Inc. As the tertiary supplier through the North Georgia Fuel Cooperative (BL1130-20).

Details: Pursuant to Board Policy DJE D3(d), Exception to Competitive selection, the Purchasing Department is authorized to make purchases through contracts formally solicited and obtained by the State of Georgia and through “inter-governmental and educational cooperatives, alliances, and consortiums to achieve cost savings and administrative efficiencies based on economies scale”.

As such, the North Georgia Fuel Cooperative (NGFC) agreement is the result of several entities combining their fuel requirements to obtain the advantages of high-volume purchases, including administrative savings and other benefits. It was formed with the specific purpose of purchasing fuels at very high volumes to obtain the best discount and lowest pricing.

The North Georgia Fuel Cooperative bid was approved on December 9th, 2020 by Gwinnett County Board of Commissioners, who acted as the Principal Procurement Agency for the North Georgia Fuel Cooperative. On December 14, 2021, the Gwinnett County Board of Commissioners approved a renewal of the contract from March 1, 2022, through February 28, 2023. This was renewal year 2 of 4.

This bid was formally solicited and awarded to James River Solutions, LLC as the primary supplier, Petroleum Traders Corporation as the secondary supplier, and Colonial Oil Industries, Inc. as the tertiary supplier. These entities are all approved vendors of the North Georgia Fuel Cooperative. In the event the primary supplier is unable to fulfill their services or cannot provide services, the second and/or third supplier may be used. This allows the District to perform services without impeding the process due to lack of availability by any one vendor.

Financial impact: This purchase in an amount not-to-exceed $8,100,000 will be charged to the General Operations Energy fund code: 100.2700.562000.00011.7190.1320.8013.040.0000.

Contact: Mr. Richard Boyd, Interim Chief Operations Officer, Division of Operations, 678.676.1483
Mr. Cedric A. Burse, Director of Fleet and Special Transportation, Division of Operations, 678.676.1385

Effective: Upon Board Approval

Status: Approved by General Counsel

Summary: Presented by: Mr. Richard Boyd, Interim Chief Operating Officer, Division of Operations

Request: It is requested that the Board of Education approve two (2) awards for RFP No. 23-752-005 for Roof Replacement Services to the most responsive and responsible Offerors whose submittals are the most advantageous to the district. The awards are as follows:

Avondale Elementary School, Mary M. Bethune Middle School and Columbia Middle School to Centennial Contractors Enterprises, Inc. for the not to exceed amount of $10,679,200.

Lithonia Middle School, Coralwood Diagnostic Center and International Student Center to SRS, Inc. for the not to exceed amount $8,864,000.

Details: Specific details related to the scope of work for this Request for Proposal can be found on the DeKalb County School District’s solicitation website at https://dekalbschoolsga.ionwave.net/

The RFP was issued on September 1, 2022, and notification of the upcoming bid was sent via email to more than 225 vendors from the DCSD vendor list, 2,377 vendors through the State of Georgia Procurement Registry, and 374 vendors through Demandstar. The solicitation was advertised in the Champion and posted on the DCSD website. Seventeen (17) people attended the virtual mandatory pre-proposal meeting on September 15, 2022, representing twelve (12) companies. Three (3) proposals were received on October 6, 2022, for Roof Replacement Services at Avondale Elementary School, Mary M. Bethune Middle School, Columbia Middle School, Coralwood Diagnostic Center, International Student Center and Lithonia Middle School. All three (3) proposals were deemed responsive and were evaluated by a selection committee.

The three (3) firms were asked to provide a Best and Final Offer (BAFO) for this project. This recommendation is based on the evaluations in conjunction with the BAFO.

Centennial Contractors Enterprises, Inc. and SRS, Inc., will be responsible for the roof replacement services as outlined in the proposal documents. The DeKalb County School District’s Standard Firm Fixed Price Contract will be used. The award of this contract will allow for the commencement of the construction of this project. Centennial Contractors Enterprises, Inc., is located at 3200 Cobb Galleria Parkway, Suite 210, Atlanta, Georgia 30339. SRS, Inc., is located at 357 Odell Road, Griffin, GA 30224.

Financial impact: The total budget of $10,679,200 for Roof Replacement Services will be allocated from the following cost codes:
Avondale Elementary School (420-5050.31121.GENCONTR.R_HV), Mary M. Bethune Middle School (420-0401.31121.GENCONTR.R_HV) and Columbia Middle School (420-0301.31121.GENCONTR.R_HV).

The total budget of $8,864,000 for Roof Replacement Services will be allocated from the following cost codes:
Lithonia Middle School (420-1624.31121.GENCONTR.R_HV), Coralwood Diagnostic Center (420-5016.31121.GENCONTR.R_HV) and International Student Center (420-3062.31121.GENCONTR.R_HV).

Contact: Mr. Richard Boyd, Interim Chief Operating Officer, Division of Operations, 678.676.1483

Effective: Upon board approval.

Status: Approved by General Counsel.

Summary: Presented by: Mr. Richard Boyd, Interim Chief Operating Officer, Division of Operations

Request: It is requested that the Board of Education approve the award of RFQu 23-752-004 for Architectural and Engineering Services for New Sequoyah High School and Middle School to Goodwyn, Mills, Cawood LLC, the most responsive and responsible Offeror whose submittal is the most advantageous to the Board based on the evaluation factors, for the lump sum amount of $9,000,000.

Details: The scope of work for this project includes A/E services for the new Sequoyah High School and Middle School. Additional project information can be found on the DeKalb County School District’s solicitation website at https://dekalbschoolsga.ionwave.net/.

The RFQu was issued on August 11, 2022, and notification of the RFQu was sent via email to over 60 vendors from the DCSD vendor list, 1,604 vendors through the State of GA Procurement Registry, and 250 vendors through DemandStar. The solicitation was advertised in the Champion and posted on the DCSD website. Fifty-Eight (58) people attended the virtual mandatory pre-submittal conference on August 30, 2022, representing thirty-six (36) architectural/engineering firms. On September 22, 2022, submittals were received from twelve (12) firms. Five (5) of the firms were shortlisted and recommended by the selection committee to be interviewed. Interviews were conducted on October 11, 2022.

This recommendation is based on the review and evaluation of the twelve (12) responsive submittals received and the final scoring from the interviews. Goodwyn, Mills, Cawood LLC submitted the most responsive and responsible submittal and will be responsible for the architectural and engineering design work as set forth in the solicitation documents. The DeKalb County School District’s Standard Form of Contract for Architectural Services will be used for this project. Goodwyn, Mills, Cawood LLC is located at 6120 Powers Ferry Road NW, Suite 200 Atlanta, GA 30339.

Financial impact: The total budget of $9,000,000.00 for Architectural/Engineering Services for New Sequoyah High School and Middle School will be allocated from cost code (SP5FACCON.21735.ARCHITECT) under the voter-approved E-SPLOST V program.

Contact: Mr. Richard Boyd, Interim Chief Operating Officer, Division of Operations, 678.676.1483

Effective: Upon board approval.

Status: Approved by General Counsel.

Summary: Presented by: Mr. Richard Boyd, Interim Chief Operating Officer, Division of Operations

Request: It is requested that the Board of Education approve the creation of E-SPLOST VI Project 901, Program Management with an initial budget of $18,000,000 and E-SPLOST VI Project 902, DCSD Program Management Staff with an initial budget of $10,000,000.

Details: E-SPLOST programs include in their project lists the cost of managing the E-SPLOST program during the period of sales tax revenue collection. These projects cover management costs from both program management contractors and District staff who manage all aspects of the E-SPLOST program.

Typically, the cost to manage each E-SPLOST program after the period of that E-SPLOST program’s sales tax revenue collection is transferred to the next E-SPLOST program. For this reason, the budgets of the program management projects in E-SPLOST V were set with the expectation that beginning in October 2022 the cost of managing all active E-SPLOST programs would be transferred to E-SLOST VI. However, because the project list for the E-SPLOST VI program has not yet been approved, there are no Board approved E-SPLOST Vi projects that program management expenses can be transferred to. E-SPLSOT V is currently continuing to pay for the contracts and staff necessary to manage all active E-SPLOST programs but does not have the funding to be able to continue to do so.

The Board’s approval of E-SPLOST VI Project 901. Program Management and E-SPLOST VI Project 902. DCSD Program Management Staff will allow E-SPLOST program management costs to be transferred to E-SPLOST VI. These projects will become part of a larger E-SPLOST VI project list, which is still under discussion.

Financial impact: E-SPLOST VI Project 901. Program Management will have an initial budget of $18,000,000 and E-SPLOST VI Project 902. DCSD Program Management Staff will have an initial budget of $10,000,000. Both projects will be funded by E-SPLOST VI Sales Tax Revenue.

Contact: Mr. Richard Boyd, Interim Chief Operating Officer, Division of Operations, 678.676.1483
Mr. Hans Williams, Director of Planning & E-SPLOST Programming, Division of Operations, 678.676.1588

Effective: Upon board approval.

Status: Approved by general counsel

Summary: Presented by: Dr. Tekshia Ward-Smith, Administrator, Division of Human Resources

Summary: Presented by: Mr. Joel B. Thibodeaux, Director, Office of Audits & Compliance

Request: Select Doc RFP 23-542 Sourcing Efforts Memo Public Confidential ManagementIt is requested that the Board of Education consider and approve the award of 23-542 Comprehensive Financial Audit of CARES ESSER Spending to FORVIS, LLP for an amount not to exceed $877,000.

Details: FORVIS, LLC shall audit the entire CARES/ESSER spending up to and including the date of analysis. The date of analysis will be determined by DCSD and FORVIS, LLC in the final contract.
FORVIS, LLC shall subsequently audit additional spending through the end of CARES/ESSER funding, as directed by DCSD.
DCSD will provide accounts access and additional necessary information to FORVIS, LLC.
FORVIS, LLC shall deliver a report determining the overall quality of controls over CARS/ESSER fund management and the compliance status of all CARES/ESSER expenditures.

Financial impact: General Funds not to exceed $877,000. Final cost will be negotiated and primarily based on the level of statistical analysis to be engaged by FORVIS, LLC in meeting DCSD's audit scope requirements.

Charge code:
100.2300.530000.72211.9999.9990.8010.115.0000 - Purchased Professional and Technical Services

Contact: Mr. Joel B. Thibodeaux, Director, Office of Audits & Compliance, 678.676.0740

Effective: Upon Board approval.

Status: Approved by General Counsel.

Summary: Presented by: Ms. Masana Mailliard, Deputy Chief Financial Officer, Division of Finance

Request: It is requested that the Board of Education accept amended Board Policy DIB, Financial Reports (Capital Asset Capitalization Policy), as a FIRST READ to lay on the table for stakeholder feedback at the November 14, 2022 board meeting and be considered for adoption at the December 12, 2022 board meeting.

Details: Amended Board Policy DIB, Financial Reports (Capital Asset Capitalization Policy), establishes a more detailed Depreciation/Amortization section. The revision notes useful life-year ranges that provide more flexibility with the intent of more accurate reporting. An asset's estimated useful life can vary depending on planned use and place in service dates. The capital asset listing is depreciating buildings, vehicles, and buses using ranges to reflect different plans, different vehicles, and different places in service dates.

Financial impact: There is no financial impact to the District.

Contact: Ms. Masana Mailliard, Deputy Chief Financial Officer, Division of Finance, 678.676.0446
Mr. Lance McConkey, Comptroller, Division of Finance, 678.676.0445
Mr. Stephen Mayer, Capital Asset Manager I, Division of Finance, 678.521.2423

Effective: Upon Board approval.

Status: Attorney approval not required.

Summary: Convened by: Mrs. Vickie B. Turner, Board Chair

*Speakers
1. Nancy Kelly
2. Deborah Jones
3. Krista Durant
4. Richard Greene
5. Ruthie Pumphrey (Virtual)
6. Yilkal Asres
7. Yuri Macias
8. Kelly Livingston (Virtual)

Summary: Presented by: Dr. Vasanne S. Tinsley, Interim Superintendent

Summary: It is requested that the DeKalb County Board of Education approve the November 14, 2022 consent agenda items.

Motion by: _____________
Seconded by: ___________
Vote: _______

Summary: Presented by: Mrs. Vickie B. Turner, Board Chair

Summary: Presented by: Mrs. Vickie B. Turner, Board Chair

Summary: It is requested that the DeKalb County Board of Education adjourn the November 14, 2022 work session and business meeting.

Motion by: ____________
Seconded by: __________
Vote: _____