Agenda Item
a. Approval of Award of RFP 23-542 Comprehensive Financial Audit of CARES ESSER Spending (to FORVIS, LLP for an amount not to exceed $877,000) - (Updated 11.11.2022)
Summary: Presented by: Mr. Joel B. Thibodeaux, Director, Office of Audits & Compliance
Request: Select Doc RFP 23-542 Sourcing Efforts Memo Public Confidential ManagementIt is requested that the Board of Education consider and approve the award of 23-542 Comprehensive Financial Audit of CARES ESSER Spending to FORVIS, LLP for an amount not to exceed $877,000.
Why: The DeKalb County School District has determined that a comprehensive financial audit of DCSD CARES/ESSER spending, to include all spending areas, shall be conducted by an outside, 3rd party firm in order to provide assurance to DCSD stakeholders of the District's compliance with Federal law and that all expenditures of CARES/ESSER funds by the District conform to the rules and guidelines of the Program.
Details: FORVIS, LLC shall audit the entire CARES/ESSER spending up to and including the date of analysis. The date of analysis will be determined by DCSD and FORVIS, LLC in the final contract.
FORVIS, LLC shall subsequently audit additional spending through the end of CARES/ESSER funding, as directed by DCSD.
DCSD will provide accounts access and additional necessary information to FORVIS, LLC.
FORVIS, LLC shall deliver a report determining the overall quality of controls over CARS/ESSER fund management and the compliance status of all CARES/ESSER expenditures.
Financial impact: General Funds not to exceed $877,000. Final cost will be negotiated and primarily based on the level of statistical analysis to be engaged by FORVIS, LLC in meeting DCSD's audit scope requirements.
Charge code:
100.2300.530000.72211.9999.9990.8010.115.0000 - Purchased Professional and Technical Services
Contact: Mr. Joel B. Thibodeaux, Director, Office of Audits & Compliance, 678.676.0740
Effective: Upon Board approval.
Status: Approved by General Counsel.
October 11, 2022
RE: Sourcing Efforts Letter – RFP 23-542, Comprehensive Financial Audit of CARES/ESSER Spending
Dr. Vasanne Tinsley,
Because the procurement process is constantly evolving and improving, the Purchasing Department
has developed a new customer service feature. The Purchasing Department is now providing a
summary of sourcing efforts to the internal client for RFP 23-542 Comprehensive Financial Audit of
CARES/ESSER Spending.
The Purchasing Department’s efforts include the following:
1) RFP 23-542 was posted to the DCSD website on September 1, 2022.
2) RFP 23-542 was posted to IonWave on September 1, 2022.
3) RFP 23-542 was advertised in the Champion Newspaper on September 1, 2022 and September 8,
2022.
4) Electronic notification sent to 141 vendors from the DCSD Vendor Bid List.
5) Electronic notification sent to 3740 vendors through the State of GA Procurement Registry.
6) Electronic notification sent to 235 vendors through IonWave.
If you are aware of any additional sourcing engines, please let us know so we may include those in our
process.
Two (2) proposals were reviewed and deemed responsive to the requirements of the solicitation.
Please feel free to reach out to me at 678 676-0120 with any questions or concerns.
Regards,
Carla L. Smith
Carla L. Smith
Executive Director, Vendor Services
CLS\lw
c: Mr. Joel Thibodeaux
Mr. Natalie Terrell
Mr. Lance McConkey
Mrs. Tisa Norvel
Robert R. Freeman Administrative Complex
1701 Mountain Industrial Blvd | Stone Mountain, GA 30083
678.676.0110 | www.dekalbschoolsga.org