Agenda Item
vi. Custodial Cleaning Chemical Supplies, Bid No. 20-517 Ratification and Renewal Approval - Year 3 of 3 (Southeastern Paper Group, for one additional year in the not to exceed amount of $250,000)
Summary: Presented by: Mr. Richard H. Boyd, Interim Chief Operations Officer, Division of Operations
Request: It is requested that the Board of Education ratify and approve the contract renewal for Bid No. 20-517 for Custodial Cleaning Chemical Supplies with Southeastern Paper Group for one additional year in the not to exceed amount of $250,000.
Why: This request is a contract renewal for Southeastern Paper Group to allow the timely and cost-effective purchase of custodial cleaning chemical supplies to provide for a clean and safe learning environment. This request extends the agreement for an additional year through July 31, 2023.
Details: On September 9, 2019, the Board of Education approved the award of this contract to Southeastern Paper Group as the primary vendor with the lowest fixed price per item that met all required specifications to provide custodial cleaning chemicals at a single fixed price and Veritiv Operating Company as the secondary vendor. This recommendation is for the third, and final, of three one-year (1-year) contract renewal options. Southeastern Paper Group is located at 24004 Sullivan Road, College Park, GA 30337.
Veritiv Operating Company proposed a price increase that was not accepted by the District, therefore, their contract is not being extended for an additional year.
Financial impact: The total contract amount for these services in the amount not to exceed $250,000 will be allocated from the General Fund Budget, Repair and Maintenance Service (100.2600.543000.00011.7520.0000.8013.040.0000)
Contact: Mr. Richard H. Boyd, Interim Chief Operations Officer, Division of Operations, 678.676.1483
Mr. Bobby Moncrief, Director of Facilities, Division of Operations, 678.676.1478
Effective: Upon board approval.
Status: Approved by General Counsel.
CHRONOLOGY OF THE AGENDA ITEM
At its’ business on September 9, 2019, the Board of Education approved the award of Bid No. 20-517 to
Southeastern Paper Group as the primary vendor with the lowest fixed price per item that met all required
specifications and Veritiv Operations Company as the secondary vendor, for an initial one-year term with
three (3) one-year options to renew subject to Board approval on a year-to-year basis.
At its business meeting on Monday, October 19, 2020, the DeKalb Board of Education approved the first
one-year renewal period from August 1, 2020 through July 31, 2021.
At its business meeting on Monday, November 15, 2021, the DeKalb Board of Education approved the
second one-year renewal period from August 1, 2021 through July 31, 2022.
This agenda item seeks the Board of Education’s ratification and approval for the third, and final, of three
one-year (1-year) contract renewal options.