Agenda Item
iv. Exterior and Interior Paint Services, ITB 21-752-042 Ratification and Renewal Approval - Year 1 of 4 (A&D Painting, Inc., and Autaco Development, LLC for an additional year in the not to exceed amount of $2,000,000)
Summary: Presented by: Mr. Richard H. Boyd, Interim Chief Operating Officer, Division of Operations
Request: It is requested that the Board of Education ratify and approve the contract renewal for ITB 21-752-042 Exterior and Interior Painting Services to A&D Panting,Inc., and Autaco Development, LLC., for one additional year in the not to exceed amount of $2,000,000.
Why: The request is a contract renewal for A&D Painting, Inc. and Autaco Development, LLC to provide painting services throughout the District, on an as-needed basis for both the Facilities Maintenance Department and the District’s E-SPLOST Capital Improvement Program. This request extends the agreement for an additional year through October 17, 2023.
Details: On September 13, 2021, the Board of Education approved the award of this contract to A&D Painting, Inc. and Autaco Development, LLC as the primary vendor responsible for providing painting services as outlined in the Invitation to Bid documents. This recommendation is for the first of four one-year (1-year) contract renewal options. A&D Painting, Inc. is located at 2016 Tucker Industrial Road, Tucker, GA 30084 and Autaco Development, LLC is located at 3099 Washington Road, East Pont, GA 30344.
Financial impact: The total contract amount for these services in the amount not to exceed $2,000,000 will be allocated from the General Fund Budget, Deferred Maintenance (100.2600.543013.00011.7520.9990.8013.040.0000)
Contact: Mr. Richard H. Boyd, Interim Chief Operating Officer, Division of Operations, 678.676.1483
Mr. Bobby Moncrief, Director of Facilities, Division of Operations, 678.676.1478
Effective: Upon board approval.
Status: Approved by General Counsel.
u)f; f\ Finance
DeKalb County
School District
October 3.2422 REVISED
VIAEMAIL
Autaco Development LLC
3099 Washington Road
East Point, GA 303114
ATTN: Audra Cooper, Managing Member
Reference: ITB 2t-752-042, Exterior & lnterior Painting Services
Dear Ms. Cooper:
As a result of the excellent service provided by Autaco Development, LLC, the DeKalb County School District
("DCSD") desires to renew the award of ITB 21-752-O42 for one (1) year on the same terms, conditions and pricing
as set forth in the License and Services Agreement between DCSD and Autaco Development, LLC, dated October 28,
202!. The purpose of this letter is to obtain Autaco Development, LLC's acceptance of DCSD's offer to renew the
License and Services Agreement.
The renewal is subject to the DeKalb County Board of Education's ("Board") approval and will be effective from
October 78, 2022 through October \7 , 2023. Of course, we will notify you once the Board has approved the
renewal. DCSD appreciates Autaco Development, LLC's consideration of this offer to renew the award of ITB 21-
752-042.
lf accepted, please submit a copy of your company's proof of insurance reflecting the coverage(s) stated within the
original solicitation' document, sign the acceptance below and email both documents to phyllis
_djones@dekalbschoolsga,org no later than Friday, October 7,2022. lnsurance policy or policies must be
maintained throughout the term of this agreement. A copy of the insurance requirements is included. Feel free to
also fax the acceptance and your proof of insurance to Ms. Jones at 678-676-0L70.
Best regards,
e4rt14.4. 36.4l
Carla L. Smith
Executive Director, Vendor Services
CLS/lw
c: Mr. Richard Boyd
Mr. Bobby Moncrief
ACKNOWTEDGMENT
Autaco Development, LLC, hereby accepts DeKalb County School District's offer to renew the award of ITB 21,-752-
042, Exterior & Interior Painting Services, as set forth in the License and Services Agreement, until October 17,2023.
Autaco Development, LLC, understands that this acceptance is subject to the approval ofthe DeKalb County Board
of Educatjpn!.
If ,
Ul6e4tr
Authorized Signatory ll
october3.2o22
Date
Audra Cooper Managing Member
Name Title of
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Robert R. Freeman Administrative Complex
1701 Mountain Industrial Blvd I Stone Mountain, GA 30083
678.67 6.OL70 | www.dekalbschoolsga.org