Agenda Item
i. RFP No. 23-752-005 for Roof Replacement Services at Avondale ES, Mary M. Bethune MS and Columbia MS to Centennial Contractors Enterprises, Inc. (Not to exceed $10,679,200) Lithonia MS, Coralwood Diagnostic Center and International Student Center to SRS, Inc. (Not to exceed $8,864,000)
Summary: Presented by: Mr. Richard Boyd, Interim Chief Operating Officer, Division of Operations
Request: It is requested that the Board of Education approve two (2) awards for RFP No. 23-752-005 for Roof Replacement Services to the most responsive and responsible Offerors whose submittals are the most advantageous to the district. The awards are as follows:
Avondale Elementary School, Mary M. Bethune Middle School and Columbia Middle School to Centennial Contractors Enterprises, Inc. for the not to exceed amount of $10,679,200.
Lithonia Middle School, Coralwood Diagnostic Center and International Student Center to SRS, Inc. for the not to exceed amount $8,864,000.
Why: To approve the award of a fixed price construction contract for Roof Replacements at Avondale Elementary School, Mary M. Bethune Middle School, Columbia Middle School, Coralwood Diagnostic Center, International Student Center and Lithonia Middle School.
Details: Specific details related to the scope of work for this Request for Proposal can be found on the DeKalb County School District’s solicitation website at https://dekalbschoolsga.ionwave.net/
The RFP was issued on September 1, 2022, and notification of the upcoming bid was sent via email to more than 225 vendors from the DCSD vendor list, 2,377 vendors through the State of Georgia Procurement Registry, and 374 vendors through Demandstar. The solicitation was advertised in the Champion and posted on the DCSD website. Seventeen (17) people attended the virtual mandatory pre-proposal meeting on September 15, 2022, representing twelve (12) companies. Three (3) proposals were received on October 6, 2022, for Roof Replacement Services at Avondale Elementary School, Mary M. Bethune Middle School, Columbia Middle School, Coralwood Diagnostic Center, International Student Center and Lithonia Middle School. All three (3) proposals were deemed responsive and were evaluated by a selection committee.
The three (3) firms were asked to provide a Best and Final Offer (BAFO) for this project. This recommendation is based on the evaluations in conjunction with the BAFO.
Centennial Contractors Enterprises, Inc. and SRS, Inc., will be responsible for the roof replacement services as outlined in the proposal documents. The DeKalb County School District’s Standard Firm Fixed Price Contract will be used. The award of this contract will allow for the commencement of the construction of this project. Centennial Contractors Enterprises, Inc., is located at 3200 Cobb Galleria Parkway, Suite 210, Atlanta, Georgia 30339. SRS, Inc., is located at 357 Odell Road, Griffin, GA 30224.
Financial impact: The total budget of $10,679,200 for Roof Replacement Services will be allocated from the following cost codes:
Avondale Elementary School (420-5050.31121.GENCONTR.R_HV), Mary M. Bethune Middle School (420-0401.31121.GENCONTR.R_HV) and Columbia Middle School (420-0301.31121.GENCONTR.R_HV).
The total budget of $8,864,000 for Roof Replacement Services will be allocated from the following cost codes:
Lithonia Middle School (420-1624.31121.GENCONTR.R_HV), Coralwood Diagnostic Center (420-5016.31121.GENCONTR.R_HV) and International Student Center (420-3062.31121.GENCONTR.R_HV).
Contact: Mr. Richard Boyd, Interim Chief Operating Officer, Division of Operations, 678.676.1483
Effective: Upon board approval.
Status: Approved by General Counsel.