Agenda Item
a. Approval of Award of RFP 23-542 Comprehensive Financial Audit of CARES ESSER Spending (to FORVIS, LLP for an amount not to exceed $877,000) - (Updated 11.11.2022)
Summary: Presented by: Mr. Joel B. Thibodeaux, Director, Office of Audits & Compliance
Request: Select Doc RFP 23-542 Sourcing Efforts Memo Public Confidential ManagementIt is requested that the Board of Education consider and approve the award of 23-542 Comprehensive Financial Audit of CARES ESSER Spending to FORVIS, LLP for an amount not to exceed $877,000.
Why: The DeKalb County School District has determined that a comprehensive financial audit of DCSD CARES/ESSER spending, to include all spending areas, shall be conducted by an outside, 3rd party firm in order to provide assurance to DCSD stakeholders of the District's compliance with Federal law and that all expenditures of CARES/ESSER funds by the District conform to the rules and guidelines of the Program.
Details: FORVIS, LLC shall audit the entire CARES/ESSER spending up to and including the date of analysis. The date of analysis will be determined by DCSD and FORVIS, LLC in the final contract.
FORVIS, LLC shall subsequently audit additional spending through the end of CARES/ESSER funding, as directed by DCSD.
DCSD will provide accounts access and additional necessary information to FORVIS, LLC.
FORVIS, LLC shall deliver a report determining the overall quality of controls over CARS/ESSER fund management and the compliance status of all CARES/ESSER expenditures.
Financial impact: General Funds not to exceed $877,000. Final cost will be negotiated and primarily based on the level of statistical analysis to be engaged by FORVIS, LLC in meeting DCSD's audit scope requirements.
Charge code:
100.2300.530000.72211.9999.9990.8010.115.0000 - Purchased Professional and Technical Services
Contact: Mr. Joel B. Thibodeaux, Director, Office of Audits & Compliance, 678.676.0740
Effective: Upon Board approval.
Status: Approved by General Counsel.
October 11, 2022 Page 1 of 2
RE: Award Recommendation Letter – RFP 23-542 Comprehensive Financial Audit CARES/ESSER Spending
Dr. Vasanne Tinsley,
RFP 23-542, Comprehensive Financial Audit CARES/ESSER Spending, was formally processed through the
Purchasing Department at your request. Response(s) to the solicitation were received in the Purchasing
Department on October 4, 2022.
Two (2) proposals were reviewed and deemed responsive to the requirements of the solicitation. Please
find attached the responsive proposals and the Abstract Sheet, which is the record of the public
opening/acknowledgement. (Please note – FORVIS, LLP listed deviations, see page 2.)
Please take the following course of action:
1) Convene the evaluation team. Remember that each individual serving as an evaluator must have a
completed and signed Solicitation Evaluator Agreement on file in the Purchasing Department. Your
team will work together to review and evaluate elements of each response in comparison to the
solicitation requirements.
2) Using this form, please advise the Purchasing Department as soon as possible of your award
recommendation(s) and the date you anticipate presenting your recommendation of award to the
Board of Education for approval.
REMINDER: Include the entire bid/rfp number and bid/rfp name in your Board of
Education item documentation so that we can later match the resulting Superintendent’s award
directive to your solicitation and produce an award letter.
3) If your Recommended Award Vendor is not the lowest priced offering, you must provide the
Purchasing Department your rationale for not awarding to the lowest responsive respondent. Use
an additional sheet to provide your rationale.
4) If there is only one line item on the solicitation or if there are multiple line items recommended for
award and to a single Award Vendor, simply fill in the information below for Recommended Award
Vendor #1.
5) If there are multiple line items to be awarded and/or if you recommend splitting the award to
multiple Award Vendors, you will need to fill in the name for each Recommended Award Vendor on
the lines below and attach the Tabulation indicating which items are to be awarded to each
Recommended Award Vendor.
Robert R. Freeman Administrative Complex
1701 Mountain Industrial Blvd | Stone Mountain, GA 30083
678.676.0110 | www.dekalbschoolsga.org
Page 2 of 2
6) Upon receipt of your award recommendation(s), the Purchasing Department will notify the Risk
Department of your award recommendation and contact the vendor(s) to request final and fully
compliant insurance certificates prior to issuance of the award letter and prior to commencement
or delivery of services under this solicitation.
Please fax to the Central Purchasing Department at 678 676-0170 or scan and email it to
Ms. Phyllis Jones at phyllis_d_jones@dekalbschoolsga.org.
_______________________________
FORVIS, LLC
Recommended Award Vendor #1
November 14, 2022
________________________________
Anticipated BOE Presentation Date
_______________________________
JARAMILLO ACCOUNTING GROUP (JAG)
Digitally signed by Joel B Thibodeaux
Recommended Award Vendor #2
Joel B Thibodeaux
DN: cn=Joel B Thibodeaux, o=DeKalb County School
District, ou=Internal Audits and Compliance,
email=e20139327@dekalbschoolsga.org, c=US
________________________________
Date: 2022.10.24 09:43:31 -04'00'
Your Signature / Today’s Date
_______________________________
Recommended Award Vendor #3
_______________________________
Recommended Award Vendor #4
_______________________________
Recommended Award Vendor #5
Please feel free to reach out to me at 678 676-0120 with any questions or concerns. Your prompt response
is appreciated. Thank you.
Regards,
Carla L. Smith
Carla L. Smith
Executive Director, Vendor Services
CLS\lw
c: Mr. Joel Thibodeaux
Ms. Natalie Terrell
Mr. Lance McConkey
Mrs. Tisa Norvel
Robert R. Freeman Administrative Complex
1701 Mountain Industrial Blvd | Stone Mountain, GA 30083
678.676.0110 | www.dekalbschoolsga.org