Executive Session, Work Session, Community Input Session & Business Meeting

Summary: BOARD MEMBERS:
Mr. Diijon B. DaCosta, Sr., Board Chair
Mrs. Deirdre P. Pierce, Vice Chair
Mrs. Anna Hill
Mrs. Whitney McGinniss
Ms. Allyson Gevertz
Mrs. Vickie B. Turner
Dr. Joyce Morley

Dr. Vasanne S. Tinsley, Interim Superintendent

Summary: It is requested that the DeKalb County Board of Education adjourn the June 12, 2023 executive session and convene the work session and business meeting.

Motion by: ___________
Seconded by: __________
Vote: ________

Summary: It is requested that the DeKalb County Board of Education adopt the June 12, 2023 work session and business meeting agenda.

Motion by: ________________
Seconded by: _____________
Vote: ______________

Summary: Presented by: Dr. Vasanne S. Tinsley, Interim Superintendent

Summary: Presented by: Dr. Vasanne S. Tinsley, Interim Superintendent

Summary: Presented by: Mr. Diijon B. DaCosta, Sr., Board Chair

Summary: Presented by: Dr. Vasanne S. Tinsley, Interim Superintendent

Status: Attorney Approval Not Required

Summary: Presented by: Mr. Byron Schueneman, Chief Financial Officer, Division of Finance

Request: It is requested that the Board of Education accept the April 2023 Monthly Financial Report.

Contact: Mr. Byron Schueneman, Chief Financial Officer, Division of Finance, Division of Finance, 678.676.0278

Status: General Counsel approval not required

Summary: Presented: Byron Schueneman, Chief Financial Officer, Division of Finance

Request: It is requested that the Board of Education approve the renewal of the District’s Excess Workers’ Compensation and Employer’s Liability Insurance coverage with Star Insurance Company (“Star”), for $272,800.00.

Details: This item requests that the Board of Education approve the renewal of the District’s Excess Workers’ Compensation & Employer’s Liability Insurance Policy with Star. This company has insured the District for the last eight years. The District’s broker, Edgewood Partners Insurance Center (“Epic”), marketed and negotiated the renewal of this policy with ten (10) different insurance companies, including the incumbent, Star. The most favorable renewal was received from Star. Hardening market conditions, the District’s loss history, the District’s tight deadline for submission of quotes, and the District’s increase in estimated payroll, have resulted in a lack of quote submissions from nine (9) insurance companies.

This year’s $272,800.00 premium represents a $3,832.00.00 premium dollar decrease over the 2022 premium of $268,968.00. To provide the District with the most premium savings, the option which increases the District’s retention amount from $1,250,000 to $1,500,000 was selected this year. This year’s estimated premium is subject to a final audit which could result in an additional premium or return of any premium overpayment.

Star’s quote provides a statutory limit for workers’ compensation. The policy limit for Employer’s Liability is $2,000,000.00 per occurrence.

Financial impact: This is a budgeted expense within the Risk Management budget. The cost code is 100.1000.526000.15311.7490.9990.8010.050.1531.

Contact: Mr. Byron Schueneman, Chief Financial Officer, Division of Finance, 678.676.0446
Mr. Glinton R. Darien, Jr., Director of Risk Management, Division of Finance, 678.676.0403

Status: Approved by General Counsel

Summary: Presented by: Mr. Byron Schueneman, Chief Financial Officer, Division of Finance, 678.676.0446

Request: It is requested that the Board of Education approve the renewal of the District’s Property and Cyber Insurance Coverage with Alliant Property Insurance Program (“APIP”) for a premium cost not to exceed $3,321,129.00. This cost is an early indication of the renewal quotation as, although not anticipated, the final quotation from APIP may exceed this figure.

Details: The District's property insurer for the period January 1, 2019, through January 1, 2021, was FM Global Insurance Company (“FM Global”). Notice was received in the fall of 2020 that FM Global would be imposing substantial premium increases, eliminating physical damage coverage for District vehicles, and increasing retention levels. Therefore, the District’s insurance broker, Edgewood Partners Insurance Center, Inc. (“EPIC”), initiated a comprehensive remarketing of the District’s insurance program and approached insurers that have traditionally served large public school district property portfolios like the District’s portfolio. The District’s current insurer, APIP, was included in this remarketing search. A summary of the most recent remarketing effort is contained on page 3 of the attached Property and Cyber Liability Insurance Renewal Indication, received from EPIC and dated May 10, 2023, (“Indication”). Due to the current market conditions, claims submitted by the District, and an increase in the total insured value, the responses from insurance companies would not significantly differ.

As a result of EPIC’s remarketing, at its December 7, 2020, meeting, the Board of Education approved the purchase of a semi-annual policy from APIP for the period of January 1, 2021, through July 1, 2021. A semi-annual policy was purchased since the FM Global policy expired January 1, 2021, and since APIP had a common expiration date for all members of July 1, 2021. APIP provided a substantial savings over FM Global while including additional coverages. During the negotiations, APIP agreed to keep the property rate flat for the first eighteen months barring any significant claims by the District or dramatic changes within the insurance industry.

Unfortunately, during the 2021 calendar year alone the insurance marketplace changed dramatically. Many insurers were no longer willing to insure public entity accounts like the District’s profile. Several reasons are given, including but not limited to, the impact of the COVID-19 pandemic, devastating winter storms, high profile cybersecurity attacks, tightening underwriting standards, and higher than expected loss developments from prior claims. In addition, mounting losses from civil unrest and wildfires on the west coast are other reasons given in response to questions of why a quote was not provided. Further, those insured entities with losses could expect to realize a rate increase more than 15%. The District, during the 2021 calendar year, experienced property losses which resulted in claims filed with its insurer.

Therefore, due to the marketplace changes that took place during the 2021 calendar year, at the June 14, 2021, meeting, the Board of Education approved the purchase of an annual insurance policy from APIP for the period of July 1, 2021, through July 1, 2022. At its June 6, 2023, meeting, the Board of Education approved the renewal of the insurance policy with APIP for the period of July 1, 2022, through July 1, 2023.

This agenda item seeks the renewal of the annual Property and Cyber Insurance Policy with APIP, for July 1, 2023, through July 1, 2024. Unfortunately, the outlook for the second quarter of 2023 remains challenging. In addition to rising inflation, the insurance marketplace has suffered tremendous losses. Insured natural catastrophe losses for the first three months of 2023 alone saw an estimated $63 billion in economic losses from natural disasters.

Financial impact: This is a budgeted expense, within the Risk Management budget, which will be paid from next year’s 2023-2024 budget. The account code from which the expense will be paid is 100.2600.552000.00011.7490.9990.8010.050.7498.

Contact: Mr. Byron Schueneman, Chief Financial Officer, Division of Finance, 678.676.0446
Mr. Glinton R. Darien, Jr., Director of Risk Management, Division of Finance, 678.676.0403

Status: Approved by General Counsel

Summary: Presented by: Dr. Tekshia Ward-Smith, Administrator, Division of Human Resources

Request: It is requested that the Board of Education approve the June 2023 Human Resources Report.

Contact: Dr. Tekshia Ward-Smith, Administrator, Division of Human Resources, 678.676.1200

Status: Attorney approval is not required.

Summary: Presented by: Dr. Tekshia Ward-Smith, Administrator, Division of Human Resources.

Request: As recommended in the annual report submitted to the Board of Education, it is requested that the Board of Education approve the personnel recommended for employment contracts for the 2023-2024 academic year.

Financial impact: Approval of employment contracts to personnel impacts the salary cost codes associated with each employee’s work location.

Contact: Dr. Tekshia Ward-Smith, Administrator, Division of Human Resources, 678.676.1200

Status: Attorney approval is not required.

Summary: Presented by: Ms. Stacy E. Stepney, Chief Academic Officer, Division of Curriculum and Instruction

Request: It is requested that the Board of Education approve the contract extensions of RFP 21-522R1 with the following seven vendors: Cobb Pediatrics (DBA Stepping Stones), Comprehensive Behavior Change, Core Therapy, Kadiant, Maxim, Pathways (Rebecca Lamont), and Southern Behavior Group, as the most responsive and responsible bidders to provide behavior intervention services for more than $100,000 per vendor, not to exceed the total contract amount of $2,000,000.

Details: The request for proposals for RFP 21-522R1 was issued October 27, 2020, with responses reviewed through January 2021. The approved DCSD RFP process was followed. Nine (9) of the vendors that responded were originally selected based on the following criteria for providing services to students with disabilities in a public-school setting: ability to provide needed staff, hourly rates, and experience with school-based settings. The nine (9) selected vendors were as follows: Cobb Pediatrics (DBA Stepping Stones), Comprehensive Behavior Change, Core Therapy, INVO Healthcare, Kadiant, Kaleidoscope, Maxim, Pathways (Rebecca Lamont), and Southern Behavior Group.

Financial impact: The contract amount from the general budget will be $1,000,000 (Charge code: 100.2100.530000.00011.7340.2021.8010.035.0000) and $1,000,000 from IDEA federal dollars (Charge code: 404.2100.530000.05021.7340.2824.8010.035.2022). The financial impact is contingent upon the number of BCBAs provided through contracted services. The current rate for these services is $150.00 per hour.

Contact: Ms. Stacy E. Stepney, Chief Academic Officer, Division of Curriculum and Instruction, 678.676.0731
Ms. Michele Summerlin, Executive Director of Exceptional Education, Division of Curriculum and Instruction, 678.676.2163

Effective: June 13, 2023 - June 12, 2024

Status: Attorney approval not required

Summary: Presented by: Ms. Stacy Stepney, Chief Academic Officer, Division of Curriculum & Instruction

Request: It is requested that the Board of Education approve the purchase of professional translation and interpretation services from the following vendors in excess of $100,000.00 with a combined total not to exceed $1,200,000 for the following vendors:

Alta Language Services
Language Line Services
Real Time Translation
SeSo, Inc.
Translation Station, Inc.
Zab Translation Solutions

Details: The DeKalb County School District, as a local educational agency (LEA) receiving federal grants, including the Individuals with Disabilities Education Act (IDEA) grants, has a legal obligation to maintain meaningful communication with parents and students who may not have English as their primary language. The Office for Civil Rights (OCR) and IDEA mandate that parental notices and communication must be in a language that the parents or guardians can understand. Services from approved agencies are included in the District’s agreement with the OCR to provide language support services to our linguistically diverse community. Additionally, interpretation services are required during Individualized Education Program (IEP) meetings.

The continuous increase in our linguistically diverse student and parent population has resulted in a higher demand for translation and interpretation services. Communication with the parents and guardians of these students is crucial for their academic performance. The DeKalb County School District currently serves over 26,144 students whose primary home language is other than English (PHLOTEs). The significant number of languages and dialects (172) spoken by our linguistically diverse community requires the use of several sources to ensure effective communication with all students and parents. Interpretation and translation services to communicate with students and parents are necessary to ensure equity and access to all our services and programs.

According to DJE III(B)(4), multiple vendors are used based on professional ability to provide translation/interpretation services in the requested languages district-wide for all schools.

Financial impact: The financial impact to the general funds for school year 2023-2024 will not exceed the amount of $1,200,000.00.
Department of English Learners Charge Code:
100.2100 530000.07711.7130.9990.6015.035.0000 ($750,000.00)
Department of Exceptional Education Charge Code: 100.1000.530000.00011.7340.2021.8010.035.0000($400,000.00)
100.1000.530000.22711.7320.9990.8010.035.0000($50,000.00)

Contact: Ms. Stacy Stepney, Chief Academic Officer, Division of Curriculum & Instruction, 678.676.0731
Mrs. Michele Summerlin, Executive Director, Exceptional Education, Division of Curriculum & Instruction, 678.676.2163
Dr. Evelyn G. Hall, Director, English Learners Program/Title III and DeKalb International Screening Center, Division of Curriculum & Instruction, 678.676.6602

Effective: July 1, 2023 - June 30, 2024

Status: Reviewed by General Counsel

Summary: Presented by: Ms. Stacy E. Stepney, Chief Academic Officer, Division of Curriculum and Instruction

Request: It is requested that the DeKalb County Board of Education approve the contractual agreement between the DeKalb County School District (DCSD) and Laurel Heights Hospital (LHH) in an amount not to exceed $450,000.00.

Details: As the fiscal agent for Laurel Heights Hospital (LHH), the District is responsible for oversight of all grant budgets, amendments, and reimbursement requests. There is no cost incurred by DCSD. The District collaborates with LHH to develop an appropriate budget in accordance with the Local Unit of Administration (LUA) Chart of Accounts for submission to the Georgia Department of Education (GaDOE). The District is responsible for submission of the budget for approval by the GaDOE through the GaDOE’s Consolidated Application. The Superintendent must sign off on assurances through the Consolidated Application ensuring that the school district has collaborated with the residential facility in developing the budget. The District is responsible for approving and submitting reimbursement requests through the Grants Accounting Online (GAORS). The following table outlines how funds have been expended for the last ten years.




School Year
Total Grant Amount
Summary of Expenditures


2013-2014
$119,992
Salaries, assessment materials, equipment, and textbooks


2014-2015
$257,654
Salaries, benefits, contracted behavioral services, instructional supplies, equipment, and textbooks


2015-2016
$235,729
Salaries, benefits, contracted behavioral services, instructional supplies, equipment, software for instruction, and textbooks


2016-2017
$292,870
Salaries, benefits, contracted behavioral services, instructional supplies, equipment, software for instruction, technology supplies, computer hardware, and textbooks


2017-2018
$213,578
Salaries, benefits, contracted behavioral services, and instructional supplies


2018-2019
$411,969
Salaries, benefits, contracted behavioral and tutorial services, instructional supplies, equipment, software for instruction, and computer hardware


2019-2020
$382,762
Salaries, benefits, contracted behavioral and tutorial services, instructional supplies, equipment, software for instruction, and computer hardware


2020-2021
$348,111
Salaries, benefits, tutorial services, instructional supplies


2021-2022
$330,513
Salaries, benefits, tutorial services, instructional supplies


2022-2023
$227,092
Salaries, benefits, tutorial services, instructional supplies




The amount of the grant is determined annually by the state and is based upon information submitted by LHH regarding number of students served per day. Based on historical and current data, it is not anticipated that the base grant for FY24 will exceed $450.000.00.

Financial impact: There is no financial impact to the District.

Contact: Ms. Stacy E. Stepney, Chief Academic Officer, Division of Curriculum and Instruction, 678.676.0731
Ms. Michele Summerlin, Executive Director of Exceptional Education, Division of Curriculum and Instruction, 678.676.2163

Effective: Pending Board Approval July 1, 2023 - June 30, 2024

Status: Reviewed by General Counsel

Summary: Presented by: Ms. Stacy Stepney, Chief Academic Officer, Division of Curriculum & Instruction

Request: It is requested that the Board of Education approve the contract for RFP No. 23-545 for district Academic Recovery Plan in an amount not to exceed $4,003,684.67 to Houghton Mifflin Harcourt. This agenda item seeks the Board of Education approval for the first of three, one-year renewal options.

Details: This recommendation is for a contract with three, one-year contract renewal options. Houghton Mifflin Harcourt is located at 125 High Street, Boston, MA 02110.

Financial impact: The total budget for these services is allocated from the cost code (448.1000.553200.30521.7210.4190.8010.035.2022), under the district’s ESSER Funds and would not impact the general budget for this academic year.

Contact: Dr. Bernetta Jones, Administrator, Office of the Superintendent, 678.676.1200
Dr. Sherry Johnson, Director of School Improvement, Office of Federal Programs, 678.676.1200

Effective: July 2023

Status: Approved by Legal Counsel

Summary: Presented by: Dr. Kishia Towns, Deputy Superintendent of Student Support and Intervention, Division of Equity and Student Empowerment

Request: It is requested that the Board of Education approve the Memorandum Of Understanding (MOU) between Big Brothers Big Sisters of Metro Atlanta and DCSD in the amount of $249,983 to provide Level Up: In-School Mentoring services to 100 students at Lithonia Middle School during the 2024 school year. This request is aligned to Strategic Goal Area IV, Culture and Climate.

Details: The Level Up program utilizes three paid staff members, including, one mentoring supervisor, and two lead mentors, who meet weekly with eight groups of five students and hosts 10 (1:1) sessions with students. They will have the capacity to serve one hundred students, including group and individual sessions.

Financial impact: The total budget of $249,983 to implement the Level Up Program at Lithonia Middle School will be allocated using funds from Purchased Professional and Technical Services: 448.2100.530000.30521.7370.4190.8010.090.2022.

Contact: Dr. Kishia Towns, Deputy Superintendent of Student Support and Intervention, Division of Equity and Student Empowerment, 678.676.0520
Mrs. Denise Revels, Director of Wrap Around and Support Services, Division of Equity and Student Empowerment, 678.676.2011

Status: Approved by General Counsel.

Summary: Presented by: Office of Continuous Improvement (Accountability)

Summary: Presented by: Ms. Monika Davis, Chief Information Officer, Division of Information and Instructional Technology

Request: It is requested that the Board of Education approve the purchase of professional services to provide staffing augmentation and monitoring for network, data center, and cloud services with GreenPages Technology Solutions in an amount not to exceed $2,988,720.

Details: The DeKalb County School District has made a commitment to providing equitable access to an empowered learning and work environment supported by innovative technology as well as a robust, secure, and constantly accessible network. As a result, transformation and sustainability of the district’s technology infrastructure are mission critical. Implementation of current and future technology projects are key to realizing the district’s commitment to digital equity, empowered learning environments, as well as business continuity.

Due to continued and ongoing staffing challenges in DIIT coupled with technology infrastructure change management, critical staffing gaps and capacity that are necessary to complete key projects and milestones within identified timelines continue to surface. As with most industries hiring for IT-related positions, the district is experiencing challenges with hiring IT-related staff. It has been determined that the district must secure complementary professional technology services and support to fill these gaps to ensure these projects are completed with fidelity.

In March 2023, the Board of Education approved the contract renewal to GreenPages Technology Solutions to provide engineering and strategic planning services along with necessary hardware purchases. With the approval of the SPLOST VI network enhancement projects and continued loss of skilled staff, there is a need to add full-time staffing support with the technical experience and knowledge to ensure all infrastructure transformation projects are completed with fidelity. This agenda item requests additional funding to cover these costs.

It is important to note that this is an intermittent staffing solution that will ensure key digital transformation and modernization projects are completed according to scope, timeline, and within budget. The ultimate goal is to continue to develop, invest in, and enhance the district’s existing information technology workforce. However, immediate assistance is necessary to fill the gaps in knowledge, skill, and capacity.

In accordance with Board of Education Purchasing Policy DJE III.D.3.d., the Purchasing Department shall be authorized to make purchases through inter-governmental and educational cooperatives, alliances, and consortiums to achieve cost savings and administrative efficiencies based on economies of scale. Therefore, this purchase will utilize the National Cooperative Purchasing Alliance cooperative purchasing agreement 01-96.

Financial impact: $2,988,720
448.2210.530000.30521.7600.4190.8010.070.2022
448.2210.543200.30521.7600.4190.8010.070.2022

Contact: Ms. Monika Davis, Chief Information Officer, Division of Information and Instructional Technology, 678.676.1274

Effective: June 2023

Status: Approved by General Counsel

Summary: Presented by: Ms. Monika Davis, Chief Information Officer, Division of Information and Instructional Technology

Request: It is requested that the Board of Education award the purchase of Managed Print Services to Lexmark International in an amount not to exceed $1,723,237.

Details: In April 2016, the Board of Education approved the bid award to provide 484 copier and print devices for all staff and students across the district. Due to the addition of new schools and the addition of 271 copier / print devices, DCSD negotiated with Lexmark for a Managed Print Services arrangement under The Omnia Partners Managed Print Solutions Contract. This will ensure that the additional print devices are covered with the same high-quality level of service that DCSD has been accustomed to.

This purchase includes:



Monthly analytical usage data (proactively reduce paper consumption)
Defined SLAs



Automated shipping of toner
Proactive Device Notification
Dedicated Break/Fix Personnel
Print Release
Standardizing equipment


Currently, there are 755 managed Lexmark devices throughout the DeKalb County School District.

Financial impact: $1,723,237.00 One Year 2023-2024 Quote
General Budget
Charge Code: 100.1000.53000.00011.7600.9990.0308.070.0000

Contact: Ms. Monika Davis, Chief Information Officer, Division of Information and Instructional Technology, 678.676.1274

Effective: June 2023

Status: Approved by General Counsel

Summary: Presented by: Ms. Monika Davis, Chief Information Officer, Division of Information and Instructional Technology

Request: It is requested that the Board of Education approves the purchase of E-rate consulting services from Educational Funding Group, Inc. at an amount not to exceed $70,000.

Details: The United States Congress passed a law authorizing the FCC to fund technologies for K-12 schools based on the poverty level.



The program covers or has covered:










Category 1 (formerly Priority 1): Voice Services and transmission of internet access within educational buildings within the district


Category 2 (formerly Priority 2): Eligible equipment such as wireless access points, switches, routers, data cabling, and UPSs











Educational Funding Group, Inc. has assisted DCSD with reimbursements from the Universal Administrative Services Company (USAC) totaling $13.4 million in E-Rate funding since Funding Year 2013 - 2014. Services provided include:









Forms Preparation (E-Rate Application and Forms on behalf of DCSD)


Competitive Bidding (Follows DCSD bidding practices)


Participation in SLD Review Process









Document Retention


E-Rate Compliance and Legal Matters (Keeps DCSD informed of FCC E-Rate rules and regulations)

Financial impact: $70,000
General Fund 100.2800.530000.00011.7600.9990.0308.070.0000

Contact: Ms. Monika Davis, Chief Information Officer, Division of Information and Instructional Technology, 678.676.1274

Effective: June 2023

Status: Approved by Legal

Summary: Presented by: Ms. Monika Davis, Chief Information Officer, Division of Information and Instructional Technology

Request: It is requested that the Board of Education approve the request to utilize the services of Computer Aid, Inc (CAI) not to exceed $3,240,653.

Details: Computer Aid, Incorporated is the State of Georgia approved vendor for temporary IT staffing resources. These contractors work on an hourly basis, as well as on a project basis with milestone payments through a network of staffing agencies and consulting firms.

The district utilizes contracted services in various roles and departments. During this fiscal year 2023, the following contractors have been utilized:




Job Function


Information Technology Technicians


Online Registration Staff


ERP Implementation Staff


Database and Applications Development


Network Systems Engineer


Project Managers


Data Center Engineer


Solutions Architect


Data Visualization Specialist







During the fiscal year 2024, the district will need to continue leveraging contracted services to support the district's technology-related initiatives. These services will augment the existing staff in the various departments. Once the assigned project or task is completed, the contracted resources will be removed.

Financial impact: $2,855,596 (DIIT Contractors)
GL Code: 100.1000.530000.00011.7600.9990.0308.070.0000

$385,057 (ERP Implementation Team)
GL Code: 100.2500.530000.74711.9999.9990.8010.050.0000

The monthly invoice amount will depend on the number of hours worked by each contractor.

Contact: Ms. Monika Davis, Chief Information Officer, Division of Information and Instructional Technology, 678.676.1274

Effective: June 2023

Status: Approved by General Counsel

Summary: Presented by: Division of Community Empowerment, Innovation and Partnerships

Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations

Request: It is requested that the Board of Education approve two (2) awards for RFP No. 23-752-014 for Roof Replacement Services to the most responsive and responsible Offerors whose submittals are the most advantageous to the district. The awards are as follows:




DeKalb Elementary School of the Arts and Freedom Middle School to SRS, Inc. for a not to exceed amount of $5,270,000.




Redan Elementary School and Sam Moss Service Center to Tecta America SE, LLC for a not to exceed amount of $4,069,300.

Details: Specific details related to the scope of work for this Request for Proposal can be found on the DeKalb County School District’s solicitation website at https://dekalbschoolsga.ionwave.net/







The RFP was issued on March 2,2023, and notification of the upcoming bid was sent via email to more than 173 vendors from the DCSD vendor list, 1177 vendors through the State of Georgia Procurement Registry, and 371 vendors through Demandstar. The solicitation was advertised in the Champion and posted on the DCSD website. Twenty-nine (29) people attended the virtual mandatory pre-proposal meeting on March 22, 2023,representing nineteen (19) companies. Three (3) proposals were received on April 13, 2023, for Roof Replacement Services at DeKalb Elementary School of the Arts, Freedom Middle School, Redan Elementary School and Sam Moss Service Center. All three (3) proposals were deemed responsive and were evaluated by a selection committee. This recommendation is based on the evaluations. BAFO.







SRS, Inc., and Tecta America SE, LLC will be responsible for the roof replacement services as outlined in the proposal documents. The DeKalb County School District’s Standard Firm Fixed Price Contract will be used. The award of this contract will allow for the commencement of the construction of this project. SRS, Inc., is located at 357 Odell Road, Griffin, Georgia 30224. Tecta America SE, LLC, is located at 5085 Shiloh Road, Cumming, Georgia 30040.

Financial impact: The total budget of $5,270,000 for Roof Replacement Services will be allocated from the following cost codes:



DeKalb Elementary School of the Arts (448-0101.30521.GENCONTR.R_HV), and Freedom Middle School (448-0201.30521.GENCONTR.R_HV).







The total budget of $4,069,300 for Roof Replacement Services will be allocated from the following cost codes:



Redan Elementary School (448-5064.30521.GENCONTR.R_HV) and Sam Moss Service Center (448-8018.30521.GENCONTR.R_HV).

Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678.676.1470



Mr. Richard Boyd, Director of Design and Construction, Division of Operations, 678.676.1483

Effective: Upon board approval

Status: Approved by General Counsel

Summary: (Presented by)




Presented by: Mr. Erick Hofstetter, Chief Operations Officer, Division of Operations

Request: It is requested that the Board of Education ratify and approve the contract extension of the use of the IBS Contract between DeKalb County School District and Genuine Parts Company (NAPA) for services in accordance with the Georgia Statewide Contract #SWC 99999-SPD-SWL20201105 for July 1, 2023, through June 30, 2024, for a not to exceed amount of $6,000,000.

Details: In accordance with Board Policy DJE (Purchasing), Paragraph III (c)(3)(c), exceptions to competitive selection are allowed when the purchase is made through contracts formally solicited and obtained by the State of Georgia, the Federal Government, or some other government agency.  The Purchasing Department shall be authorized to make purchases through inter-governmental and educational cooperatives, alliances, and consortiums to achieve cost savings and administrative efficiencies based on economics of scale. 







By utilizing this agreement, DCSD will subsequently be able to retain the current supplier, Genuine Parts Company (NAPA). The initial contract term is April 1, 2022, through March 31, 2023, with four (4) one-year (1-year) optional renewals. This seeks the second (2nd) of four (4) one-year (1-year) contract renewal options effective July 1, 2023 through June 30, 2024.

Financial impact: The total budget of $6,000,000.00 for Genuine Parts Company (NAPA) goods and services will be allocated from General Fund charge code 100.2700.561500.00011.7190.1320.8013.040.0000 and



100.2700.561000.00011.7190.1320.8013.040.0000.

Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678.676.1470 
Mr. Cedric A. Burse, Director, Fleet Services Department, Division of Operations, 678.676.1330

Status: Approved by General Counsel

Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations

Request: It requested that the Board of Education approve the award of Bid 24-397 School Nutrition Grocery Products to Sutherland’s Foodservice, Inc. in the amount not to exceed $950,400 for SY 23-24.

Details: Bid 24-397 was competitively solicited through the Purchasing Department; it was posted to the DCSD website and IonWave on January 19, 2023. The bid was advertised in the Champion Newspaper on January 19, 2023 and January 26, 2023. Electronic notification was sent to 21 vendors from the DCSD vendor bid list. Electronic notification was sent to 44 vendors from the DCSD IonWave. Electronic notification was also sent to 119 vendors through the State of GA Procurement Registry.

Products to be provided by Sutherland’s Foodservice, Inc. will be stored in DeKalb Warehouse to support grocery purchases and school emergencies. Two vendors responded to the solicitation. Both were reviewed and deemed responsive to the requirements of the solicitation by the Purchasing department. School Nutrition Services evaluation panel selected Sutherland’s Foodservice, Inc. as the most responsible and responsive bidder.

Sutherland’s Foodservice, Inc.
PO Box 786, Forest Park, GA 30298

Financial impact: There is no impact to the General Fund. School Nutrition Services is a self-supporting entity with revenue based on meal participation and supplemental sales. Funds will be paid from GL account 622.3100.563000.00062.8200.9990.8015.040.0000

Board Policy DJE requires the Board of Education to approve the expenditure of any vendor that provides goods and/or services to the school system that may exceed $100,000.00 in purchases for the fiscal year.

Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678.676.1470
Dr. Connie R. Walker, Executive Director of School Nutrition Services, 678.676.1780

Effective: Upon Board approval

Status: Approval by General Counsel

Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations

Request: It is requested that the Board of Education approve the award of RFQu No. 23-752-020 for construction management services for the New Sequoyah Middle and High School to Gilbane Building Company, the most responsive and responsible Offeror whose proposal is the most advantageous to the Board based on the evaluation factors set forth in the Request for Qualifications solicitation document.








In addition, it requested that the Board of Education approve a not-to-exceed amount of $175,000 for the Pre-Construction Phase Fee associated with this contract agreement. Additional packages will be presented to the Board of Education for approval as indicated below:

Site package will be presented in Winter 2023-2024
Final Middle School/Preliminary High School package will be presented in Spring 2024
Final Guaranteed Maximum Price (GMP) will be presented in Winter 2025.





Additional subpackages may be presented to the Board of Education for approval as needed.

Details: Specific details related to the scope of work for this Request for Qualifications can be found on the District’s solicitation website at http://www.dekalbschoolsga.org/solicitations/. 







The RFQu was issued on March 2, 2023, and notification of the upcoming solicitation was sent via email to180 vendors from the DCSD vendor list and 1392 vendors through the State of GA Procurement Registry and 369 vendors on DemandStar. The solicitation was advertised in the Champion and posted on DCSD website. Seventeen (17) people attended the mandatory pre-proposal meeting on March 16, 2023, representing eight (8) construction managers. Four (4) statements of qualifications were received on April 13, 2023, for Sequoyah Middle and High School project.







The qualifications for the four (4) responsive firms were evaluated by a selection committee, and all four (4) firms were shortlisted and invited to further discuss their qualifications during an interview. Interviews were conducted on May 1, 2023. This recommendation is based on the final scoring of the interview and presentation process. Gilbane Building Company will be responsible for the construction management services as set forth in the proposal documents. The DeKalb County School District’s Standard Form of Construction Management Contract will be used. The award of this contract will allow for the commencement of the pre-construction phase of the construction management services for this project. Gilbane Building Company is located at 3350 Peachtree Road NE, Suite 1200, Atlanta, Georgia 30326.

Financial impact: The total amount of $175,000.00 for the Pre-Construction Fee and reimbursable expenses associated with the contract agreement for New Sequoyah Middle and High School Project will be allocated from the construction cost code (SP6NEWSCH.10136.CONSTRSV) under the voter-approved E-SPLOST VI program.

Contact: Mr. Erick Hofstetter, Chief Operations Officer, Division of Operations, 678.676.1470



Mr. Richard Boyd, Director of Design and Construction, Division of Operations, 678.676.1483

Effective: Upon Board Approval

Status: Approved by General Counsel

Summary: Presented by: Erick Hofstetter, Chief Operating Officer, Division of Operations

Request: It is requested that the Board of Education approve the award of RFQu 23-752-010 for Architectural & Engineering Services for Livsey Elementary School Major Building System Replacement to Croft & Associates, Inc., the most responsive and responsible Offeror whose submittal is the most advantageous to the Board based on the evaluation factors, for the lump sum amount of $260,100.

Details: The scope of work for this project includes A/E services for major building system replacement at Livsey Elementary School. Additional project information can be found on the District’s solicitation website at https://dekalbschoolsga.ionwave.net/

Financial impact: The total budget of $260,100.00 for Architectural/Engineering Services for Livsey Elementary School Major Building System Replacement will be allocated from cost code (SP5FACCON.35935.ARCHITECT) under the voter-approved E-SPLOST V program.

Contact: Mr. Erick Hostetter, Chief Operating Officer, Division of Operations, 678.676.1475



Mr. Richard Boyd, Director of Design and Construction, Division of Operations, 678.676.1483

Effective: Upon Board Approval

Status: Approved by General Counsel

Summary: Presented by: Dr. Tekshia Ward-Smith, Administrator, Division of Human Resources

Summary: Presented by: Mr. Joel B. Thibodeaux, Director, Office of Audits & Compliance

Summary: Presented by: Mr. Byron Schueneman, Chief Financial Officer, Division of Finance, 678.676.0278

Request: It is requested that the Board of Education adopt new Board Regulation DIB-R (2) Subscription-Based Information Technology Arrangements (SBITA) as a new regulation.

Details: GASB Statement No. 96, Subscription-Based Information Technology Arrangements went into effect for all reporting periods after June 30, 2022. To ensure the district’s compliance with GASB 96, Finance has developed a regulation to help in the accounting and reporting decision-making process for subscription-based IT assets. This regulation should be used as a guide when deciding how subscription-based technology agreements should be accounted for and reported on.

Financial impact: There is no financial impact to the district.

Contact: Mr. Byron Schueneman, Chief Financial Officer, Division of Finance, 678.676.0278
Mr. Lance McConkey, Comptroller, Division of Finance, 678.676.0445
Mr. Jim Dawson, Director of Financial Reporting, Division of Finance, 678.656.4399

Effective: Upon Board approval

Status: Attorney approval not required

Summary: Convened by: Mr. Diijon B. DaCosta, Sr., Board Chair

*Speakers
1. Ashley Bryant Kees
2. Kate Haynes
3. Sophia Gallo
4. Taylor Ohlstrom
5. Dr. Claudia Fruin
6. Jacob Arnberger
7. Willie Pringle
8. Nancy Kelly
9. Gabriela Atsepoyi
10. Kendra Hill
11. Kristin Quarles
12. Lura Daussat
13. Will Berry
14. Lillian Bittaye

Summary: Presented by: Dr. Vasanne S. Tinsley, Interim Superintendent

Summary: Presented by: Mr. Diijon DaCosta, Sr., Board Chair

Summary: It is requested that the DeKalb County Board of Education approve the June 12, 2023, consent agenda items.

Motion by: _____________
Seconded by: ___________
Vote: _______

Summary: Presented by: Mr. Diijon B. DaCosta, Sr., Board Chair

Summary: Presented by: Mr. Diijon B. DaCosta, Sr., Board Chair

Summary: It is requested that the DeKalb County Board of Education adjourn the June 12, 2023, work session and business meeting.
Motion by: ____________
Seconded by: __________
Vote: _____