Agenda Item
i. RFP N0-23-752-014 for Roof Replacement Services -SRS, (Not to exceed $5,270,000)-Tecta America SE, LLC (Not to exceed $4,069,300)
Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested that the Board of Education approve two (2) awards for RFP No. 23-752-014 for Roof Replacement Services to the most responsive and responsible Offerors whose submittals are the most advantageous to the district. The awards are as follows:
DeKalb Elementary School of the Arts and Freedom Middle School to SRS, Inc. for a not to exceed amount of $5,270,000.
Redan Elementary School and Sam Moss Service Center to Tecta America SE, LLC for a not to exceed amount of $4,069,300.
Why: To approve the award of a fixed price construction contract for Roof Replacements at DeKalb Elementary School of the Arts, Freedom Middle School, Redan Elementary School and Sam Moss Service Center.
Details: Specific details related to the scope of work for this Request for Proposal can be found on the DeKalb County School District’s solicitation website at https://dekalbschoolsga.ionwave.net/
The RFP was issued on March 2,2023, and notification of the upcoming bid was sent via email to more than 173 vendors from the DCSD vendor list, 1177 vendors through the State of Georgia Procurement Registry, and 371 vendors through Demandstar. The solicitation was advertised in the Champion and posted on the DCSD website. Twenty-nine (29) people attended the virtual mandatory pre-proposal meeting on March 22, 2023,representing nineteen (19) companies. Three (3) proposals were received on April 13, 2023, for Roof Replacement Services at DeKalb Elementary School of the Arts, Freedom Middle School, Redan Elementary School and Sam Moss Service Center. All three (3) proposals were deemed responsive and were evaluated by a selection committee. This recommendation is based on the evaluations. BAFO.
SRS, Inc., and Tecta America SE, LLC will be responsible for the roof replacement services as outlined in the proposal documents. The DeKalb County School District’s Standard Firm Fixed Price Contract will be used. The award of this contract will allow for the commencement of the construction of this project. SRS, Inc., is located at 357 Odell Road, Griffin, Georgia 30224. Tecta America SE, LLC, is located at 5085 Shiloh Road, Cumming, Georgia 30040.
Financial impact: The total budget of $5,270,000 for Roof Replacement Services will be allocated from the following cost codes:
DeKalb Elementary School of the Arts (448-0101.30521.GENCONTR.R_HV), and Freedom Middle School (448-0201.30521.GENCONTR.R_HV).
The total budget of $4,069,300 for Roof Replacement Services will be allocated from the following cost codes:
Redan Elementary School (448-5064.30521.GENCONTR.R_HV) and Sam Moss Service Center (448-8018.30521.GENCONTR.R_HV).
Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678.676.1470
Mr. Richard Boyd, Director of Design and Construction, Division of Operations, 678.676.1483
Effective: Upon board approval
Status: Approved by General Counsel
CHRONOLOGY OF THE AGENDA ITEM
A formal Request for Proposals was issued on March 2, 2023, three (3) proposals were received
on April 13, 2023, for Roof Replacement Services at DeKalb Elementary School of the Arts,
Freedom Middle School, Redan Elementary School and Sam Moss Service Center. Three (3)
proposals were deemed responsive and were evaluated by a selection committee. This
recommendation is based on the evaluations.
Based on the evaluations, SRS, Inc. and Tecta America SE, LLC were deemed the responsive and
responsible Offerors and will be responsible for Roof Replacement Services outlined in the
proposal.