EXECUTIVE SESSION, WORK SESSION, COMMUNITY INPUT SESSION &
BUSINESS MEETING
OF THE
DEKALB COUNTY BOARD OF EDUCATION
May 8, 2023
The DeKalb County Board of Education held its Executive Session, Work Session, Community
Input Session and Business Meeting on Monday, May 8, 2023, in the J. David Williamson
Board Room, at the DeKalb County School District’s Robert R. Freeman Administrative
Instructional Complex, 1701 Mountain Industrial Boulevard, Stone Mountain, Georgia.
Mr. Diijon DaCosta, Sr. convened the meeting at 12:35 pm and noted the following were in
attendance; Mrs. Vickie B. Turner, Mrs. Anna Hill, Mrs. Deirdre P. Pierce, Mrs. Whitney
McGinniss, Dr. Joyce Morley and Vasanne S. Tinsley, Interim Superintendent.
Also in attendance were General Counsel Attorney, Ms. Melanie Slaton and Dr. Yolanda
Williamson, Executive Administrator to the Board.
ADJOURN TO AN EXECUTIVE SESSION
Mr. DaCosta, Sr. called for a motion to adjourn May 8, 2023, meeting to an executive session
for the purpose of discussing permitted matters regarding litigation, land, legal, personnel, and
student appeals.
On a motion by Ms. McGinniss, seconded by Mrs. Turner and with a vote of (5\0), the May 8,
2023, meeting adjourned to executive session at 12:40 pm.
ADJOURN THE EXECUTIVE SESSION
There being no further business, Mr. DaCosta, Sr. called for a motion to adjourn the May 8,
2023, executive session and convene to the work session and business meeting.
Mr. DaCosta, Sr. noted there were no objections, the May 8, 2023, executive session adjourned
at 2:15 pm.
ADOPTION OF THE AGENDA
Mr. DaCosta, Sr. called for a motion to adopt the May 8, 2023, work session and business
meeting agenda.
Mr. DaCosta, Sr. noted there were no objections, the May 8, 2023, consent agenda was
approved.
SUPERINTENDENT’S REPORT and COMMITTEE OF THE WHOLE
1. Superintendent’s Report – No Report This Month
2. Committee of the Whole – Presentation of Tentative Budget for FY 2024
Presented by: Byron Schueneman, Chief Financial Officer, Division of Finance
REVIEW OF AGENDA ITEMS FOR THE MAY 8, 2023, BUSINESS MEETING
DeKalb Board of Education
May 8, 2023
Page 2 of 9
06.01.
Mr. Diijon DaCosta, Sr., Board Chair, requested that the Board of Education approve the
official meeting agenda for the May 8, 2023, board meeting, which includes the executive
session, work session, community input session and business meeting, the April 17, 2023, board
meeting, executive session, work session, community input session and business meeting, April
19, 2023. called meeting and executive session, and April 26, 2023, called meeting and
executive session.
There being no objection, the agenda was placed on the consent agenda. Motion passes, 5-0.
1. BOARD OF EDUCATION – No Agenda Item This Month
06.02.a.
Dr. Vasanne S. Tinsley, Interim Superintendent, requested that the Board of Education approve
the minutes of the following meetings: April 17, 2023, board meeting which includes the
executive session, work session, community input session and business meeting, April 19, 2023,
called meeting and executive session, April 26, 2023, called meeting and executive session.
06.03.a.
Mr. Byron Schueneman, Chief Financial Officer, Division of Finance, requested that the Board
of Education accept the March 2023 Monthly Financial Report.
06.03b.
Mr. Byron Schueneman, Chief Financial Officer, Division of Finance, requested that the Board
of Education approve the selection of Loomis Armored US, LLC for district wide armored car
services for a period of one year (with four (4) one-year extensions) at a price no greater than
$384,000 subject to execution of an Agreement acceptable to the district.
06.03.c.
Mr. Byron Schueneman, Chief Financial Officer, Division of Finance, requested that the Board
of Education approve the budget adjustment to cover additional costs for temporary staffing
services on an as-needed basis in the not to exceed amount of $750,000. This will bring the total
amount to $1,250,000.
06.03.d.
Mr. Byron Schueneman, Chief Financial Officer, Division of Finance, requested that the Board
of Education approve the Independent Contractor Agreement (ICA) with Bryan Cave Leighton
Paisner with a total contract value not-to-exceed $64,000.
06.03.e.
Mr. Byron Schueneman, Chief Financial Officer, Division of Finance, requested that the Board
of Education approve the Tentative Budget/Revenue Budget Projections and Tax Levy for FY
2024.
DeKalb Board of Education
May 8, 2023
Page 3 of 9
06.03.f. Risk Management – No Agenda Item This Month
06.04.a.
Dr. Tekshia Ward-Smith, Administrator, Division of Human Resources, requested that the
Board of Education approve the April 2023 Human Resources Report.
06.05.a.
Ms. Stacy Stepney, Chief Academic Officer, Division of Curriculum & Instruction, requested
that the Board of Education approve the contract renewal between Metropolitan Regional
Educational Service Agency (MRESA) and Metro East Georgia Learning Resources System
(MEGLRS) for an additional year in an amount not to exceed $150,000.00.
06.06.a.
EQUITY AND STUDENT EMPOWERMENT - No Agenda Item This Month
06.07.
OFFICE OF CONTINUOUS IMPROVEMENT (ACCOUNTABILITY) – No Agenda Items
This Month
06.08.a.
Ms. Monika Davis, Chief Information Officer, Division of Information and Instructional
Technology requested that the Board of Education approve the contract renewal for the Incident
IQ Ticketing System at a cost not to exceed $157,717.72.
06.08.b.
Ms. Monika Davis, Chief Information Officer, Division of Information and Instructional
Technology requested that the Board of Education approve the renewal of BrainPOP and
BrainPOP, Jr., with BrainPOP, Inc. at a cost not to exceed $186,637.42.
06.08.c.
Ms. Monika Davis, Chief Information Officer, Division of Information and Instructional
Technology requested that the Board of Education approve the purchase of the Lightspeed
Content Filter platform from CDW-G at a cost not to exceed $903,550.00.
06.08.d.
Ms. Monika Davis, Chief Information Officer, Division of Information and Instructional
Technology requested that the Board of Education approve the purchase of the annual renewal
agreement for the Infinite Campus Student Information System with K-12 Solutions Group at a
cost not to exceed $1,274,733.19.
DeKalb Board of Education
May 8, 2023
Page 4 of 9
06.08.e.
Ms. Monika Davis, Chief Information Officer, Division of Information and Instructional
Technology requested that the Board of Education approve the purchase of Canvas Learning
Management System with Instructure, Incorporated at a cost not to exceed $978,630.00.
This is year 3 of a 5-year agreement.
06.08.f.
Ms. Monika Davis, Chief Information Officer, Division of Information and Instructional
Technology requested that the Board of Education approve the annual subscription for the
wireless maintenance agreement from Integrated Communications Networks (ICN) at a cost not
to exceed $335,055.40.
06.08.g.
Ms. Monika Davis, Chief Information Officer, Division of Information and Instructional
Technology requested that the Board of Education approve the purchase of physical security
equipment and services from Convergint Technologies, LLC in an amount not to
exceed $17,000,000 to support the District-Wide Physical Security Refresh Initiative.
06.09.a.
DIVISION OF COMMUNITY EMPOWERMENT, INNOVATION AND PARTNERSHIPS- No Agenda Items
This Month
06.10.a.
ATHLETICS – No Agenda Items This Month
06.10.b.i.
Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, requested that the
Board of Education approve an easement and Right of Way to the City of Dunwoody for
improvement to the sidewalk on Vermack Road along the front of Dunwoody High School.
06.10.b. ii.
Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, requested that the
Board of Education approve an easement to Georgia Power to allow for improvement to
existing distribution lines which service Southwest Dekalb HS and other DeKalb residences.
06.10.b.iii.
Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, requested that the
Board of Education approve the award of General Contractor Services for Playground
DeKalb Board of Education
May 8, 2023
Page 5 of 9
Equipment Repairs, Replacements and Outdoor Equipment Installation Services Contract Limit
Increase district wide to PlayPower Inc, on an as-needed basis during 2023. Work to be
performed as per Sourcewell Solicitation Number: RFP #010521 for playground equipment
repairs, replacements, and outdoor equipment installation services district wide to a not to
exceed amount of $2,500,000.
06.10.b. iv.
Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, requested that the
Board of Education approve the contract extension for ITB 19-752-032 for Gym Floor
Maintenance, Repair, Recoat and Re-finishing Services with Fuller Sport Floors, for an
additional year through June 4, 2024, for a not to exceed amount of $500,000.
06.10.b.v.
Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, requested that the
Board of Education approve the contract extension for RFP 22-752-012 Landscaping and Lawn
Maintenance Services with Yellowstone Landscape SE, LLC, for an additional year through
May 20, 2024, for a not to exceed amount of $2,750,000. This item was not placed on the
consent agenda.
06.10.b.vi.
Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, requested that the
Board of Education approve the use of the American Facility Services, Inc. (AFS) issued
through Marietta City Schools RFP 91039-21-01, for providing custodial services and/or goods
for a not to exceed amount of $3,500,000. The term of the Agreement shall begin the date on
which the Agreement is fully executed by DeKalb County School District and American
Facility Services, Inc. (AFS) and shall end on February 29, 2024.
06.10.c.i.
Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, requested that the
Board of Education approve the award of ITB 22-80, District-Wide Furniture, Fixtures &
Equipment to Corporate Environments of Georgia, Ernie Morris Enterprises, Georgia Specialty
Equipment, LLC., HCONE International Implex LLC., Lakeshore Learning Materials LLC.,
and School Specialty LLC., Contract Extension Ratification and Approval, Year 2 of 5. The
most responsive and responsible firms whose bid best meets the requirements and criteria set
forth in the ITB documents. This bid includes four (4) one (1)-year renewal options through
2027.
06.10.c. ii.
Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, requested that the
Board of Education approve the Purchase of an annual license for the use of the Kahua Project
DeKalb Board of Education
May 8, 2023
Page 6 of 9
Management Software as the District’s Project Management Information System (PMIS) for
both E-SPLOST and Non-E-SPLOST construction projects for an amount not to exceed
$397,000 for the initial contract period. This request is for the initial one-year contract and will
include four (4) one-year renewal options.
06.10.d.
FLEET and TRANSPORTATION – No Agenda Items This Month
06.10.e.i.
Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, requested that the
Board of Education approve the renewal of RFP 21-524R, purchase of uniforms to Cintas
Corporation in the amount not to exceed $235,400.00 for SY 23-24. This request extends the
agreement with Cintas Corporation an additional year from July 1, 2023, through June 30, 2024.
This is the second of four (4) one-year (1-year) Contract Renewal options .
06.10.e. ii.
Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, requested that the
Board of Education approve the extension of Bid 22-18, USDA Product Processing to to 1.)
Brookwood Farms, Inc., 2.) Gold Creek Foods, LLC, 3.) Goodman Food Products dba Don Lee
Farms, 4.) Jennie O Turkey Store Sales, LLC dba Hormel Foods 5.) JTM Provisions Co. Inc.,
6.) Land O’ Lakes, Inc., 7.) Out of the Shell, LLC dba Yangs 5th Taste and 8.) Tyson Prepared
Foods in the amount not to exceed $4,628,750.00 for SY 23-24. This request extends the
agreement for all vendors listed above an additional year July 1, 2023, through June 30, 2024.
06.10.f.
E-SPLOST Projects – No Agenda Items This Month
06.11.a.
Dr. Triscilla Weaver, Regional Superintendent, Region V requested that the Board of Education
accept the donation of $10,000 for Salem Middle School from Georgia United Credit Union.
The funds will be used to decorate the teachers’ lounge and the counseling center suite.
06.11.b.
Ms. Ateshia Lester, Interim Regional Superintendent, Region VII requested that the Board of
Education accept a donation totaling $8,000.00 from The Perry Foundation to Ronald E.
McNair Discovery Learning Academy. These funds will be utilized to support the creation of
the "Victory Room". The Victory Room is a student incentive room to support positive behavior
and student achievement as outlined in the school's PBIS program.
06.12.
PERSONNEL RECOMMENDATIONS FROM EXECUTIVE SESSION – No Agenda Items
This Month.
DeKalb Board of Education
May 8, 2023
Page 7 of 9
06.13.a.
Office of Audits and Compliance - No Agenda Items This Month
AMENDMENT TO THE BYLAWS AND POLICIES
1. Mr. Byron Schueneman, Chief Financial Officer, Division of Finance, requested that the
Board of Education adopt new Board Regulation DIB-R (1) Lease Accounting.
2. Mr. Byron Schueneman, Chief Financial Officer, Division of Finance, requested that the
Board of Education lay the new Board Regulation DIB-R (2) Subscription-Based
Information Technology Arrangements (SBITA) on the table as a FIRST READ and
Board feedback until the June 12, 2023, Board Meeting where the new regulation will
receive final approval.
**********************************
The meeting resumed at 5:47 pm.
COMMUNITY INPUT SESSION AND BUSINESS MEETING
Mr. DaCosta, Sr. convened the Community Input Session and Mrs. Deirdre P. Pierce read the
Guidelines for Public Comments.
The following individuals addressed the Board:
1. Kay Colson (virtual)
2. Wendy Wheeler-Drew -No Show
3. Deborah Jones
4. Dr. Anne Mellinger-Birdsong
5. Dr. Preeti Jaggi
CONVENE THE BUSINESS MEETING
Mr. DaCosta, Sr. called for a motion to convene the May 8, 2023, business meeting.
Mr. DaCosta, Sr. noted there were no objections, the business meeting convened.
STUDENT BOARD REPRESENTATIVE – No Student Board Representative This Month
RECOGNITION(S)
a. Mrs. Vickie B. Turner, Board Member, District 5, presented a proclamation officially
approving May 10, 2023, as National School Nurse Day.
b. Dr. Vasanne S. Tinsley, Interim Superintendent presented a proclamation officially
recognizing National Teacher Appreciation Week from May 8-12, 2023, to celebrate the
contributions of our teachers.
DeKalb Board of Education
May 8, 2023
Page 8 of 9
CONSENT AGENDA
Mr. DaCosta, Sr. called for a motion to approve the May 8, 2023, consent agenda items except
for agenda item 10.b.v. RFP 22-752-012 Landscaping and Lawn Maintenance Services Contract
Extension Approval (Yellowstone Landscape SE, LLC) renewal year 1 of 4 (not to exceed
$2,750,000).
On a motion by Mrs. Hill seconded by Mrs. Pierce and with a unanimous vote of (6\0), the
motion passed to approve the consent agenda.
ACTION ITEM(S)
J.1. APPROVAL OF AN ITEM(S) FROM EXECUTIVE SESSION
a. Mr. DaCosta, Sr. called for a motion to accept the actions, as discussed, in Executive
Session
for Student Appeal No. 23-32.
On a motion by Mrs. Pierce, seconded by Mrs. Turner, and with a vote of (6\0),
The motion passed.
Mr. DaCosta called for a motion to accept the actions, as presented, in Executive Session
for Student Appeal No. 23-33.
On a motion by Mrs. Turner, seconded by Mrs. Hill, and with a vote of (6\0),
The motion passed.
Mr. DaCosta, Sr. called for a motion to accept the actions, as presented, in Executive
Session for Hollis vs. DCSD Settlement.
On a motion by Mrs. Turner, seconded by Mrs. Pierce and with a vote of (6/0),
The motion passed.
J.2. APPROVAL OF AN AGENDA ITEM(S) PULLED FROM THE CONSENT
AGENDA
Mr. DaCosta called for a motion on an item pulled from the consent agenda
Item: 10.b.v RFP 22-752-012 Landscaping and Lawn Maintenance Services Contract
Extension Approval (Yellowstone Landscape SE, LLC).
DeKalb Board of Education
May 8, 2023
Page 9 of 9
On a motion by Mrs. Pierce, seconded by Mrs. Hill, and with a vote of (5\1 abstention
from Dr. Morley)
The motion passed.
ADJOURN
Mr. DaCosta, Sr. called for a motion to adjourn the May 8, 2023, work session and business
meeting.
Mr. DaCosta, Sr. noted there were no objections, the work session and business meeting
adjourned at 6:23 pm.
_______________________ ____________________________
Secretary Ex-Officio Chair