Agenda Item
b. Purchase of Managed Print Services (not to exceed $1,723,237)
Summary: Presented by: Ms. Monika Davis, Chief Information Officer, Division of Information and Instructional Technology
Request: It is requested that the Board of Education award the purchase of Managed Print Services to Lexmark International in an amount not to exceed $1,723,237.
Why: The purpose of this Managed Print Services agreement is to provide a highly qualified, experienced, capable, and responsible provider to provide copier service and to implement a district wide Managed Print Services (MPS) solution.
Details: In April 2016, the Board of Education approved the bid award to provide 484 copier and print devices for all staff and students across the district. Due to the addition of new schools and the addition of 271 copier / print devices, DCSD negotiated with Lexmark for a Managed Print Services arrangement under The Omnia Partners Managed Print Solutions Contract. This will ensure that the additional print devices are covered with the same high-quality level of service that DCSD has been accustomed to.
This purchase includes:
Monthly analytical usage data (proactively reduce paper consumption)
Defined SLAs
Automated shipping of toner
Proactive Device Notification
Dedicated Break/Fix Personnel
Print Release
Standardizing equipment
Currently, there are 755 managed Lexmark devices throughout the DeKalb County School District.
Financial impact: $1,723,237.00 One Year 2023-2024 Quote
General Budget
Charge Code: 100.1000.53000.00011.7600.9990.0308.070.0000
Contact: Ms. Monika Davis, Chief Information Officer, Division of Information and Instructional Technology, 678.676.1274
Effective: June 2023
Status: Approved by General Counsel
MPS QUote
Kimberly Parker – Account Manager
May 12, 2023
MPS Quote
Device Assumed Units Original Contract Annual Price of Support
Type Included in Estimate Annual Price For 7/2023 through 6/2024
MX5 family 68
MX8 family 493
MX9 family 102
MS6 family 5
$2,364,012 $1,723,237
CX5/6 family 64
CX8 family 21
Savings over original contract -$640,775 (-27%)
• Pricing assumes DeKalb will purchase support through TIPS agreement number 210101 for Technology Solutions,
Products and Services.
• Pricing is good for 12 months of support from July 2023 through June 2024.
• Pricing includes implementation of Lexmark Cloud Print Management solution as a replacement to existing on-premise
Print Management software for up to 753 device. Additional devices would be added for a monthly fee of $20.40 per
device. Implementing Lexmark Cloud Print Management requires a separate Lexmark Cloud Services Agreement.
• Any new devices required as part of a planned refresh or for new placements will be purchased separately. The monthly
support fees for new devices would be added to the contract at that time.
LEXMARK CONFIDENTIAL 2
Quote assumptions
Pricing assumes DeKalb will purchase support through TIPS agreement number 210101 for
Technology Solutions, Products and Services.
Statement of work that is aligned to the terms and conditions of the TIPS agreement will be
provided.
No change in service levels.
Pricing includes implementation of Lexmark Cloud Print Management solution as a replacement to
existing on-premise Print Management software for up to 753 device. Additional devices would be
added for a monthly fee of $20.40 per device. Implementing Lexmark Cloud Print Management
requires a separate Lexmark Cloud Services Agreement.
Lexmark commits to support the existing fleet for entire 12-month term.
Any new devices required as part of a planned refresh or for new placements will be purchased
separately. The monthly support fees for new devices would be added to the contract at that time.
LEXMARK CONFIDENTIAL 3