Agenda Item
i. Bid No.24-397 For School Nutrition Grocery Products to Sutherland's Food Service, Inc., (not to exceed $950,400 for SY 23-24)
Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It requested that the Board of Education approve the award of Bid 24-397 School Nutrition Grocery Products to Sutherland’s Foodservice, Inc. in the amount not to exceed $950,400 for SY 23-24.
Why: To ensure, DeKalb County School District (DCSD) School Nutrition Services (SNS) has inventory that meet the Child Nutrition, USDA standards for meal pattern requirements. Products provided by Sutherland’s Foodservice, Inc. are stored in DeKalb Warehouse to support grocery purchases and school emergencies. School Nutrition Managers and Central Office personnel are provided an annual vendor complaint form (Quality Assurance Form). The form is used to evaluate vendor performance, including accuracy and quality. This information is used to communicate with vendors, evaluate pricing, assess products, and monitor deliveries. This vendor’s performance met the assessment criteria.
Details: Bid 24-397 was competitively solicited through the Purchasing Department; it was posted to the DCSD website and IonWave on January 19, 2023. The bid was advertised in the Champion Newspaper on January 19, 2023 and January 26, 2023. Electronic notification was sent to 21 vendors from the DCSD vendor bid list. Electronic notification was sent to 44 vendors from the DCSD IonWave. Electronic notification was also sent to 119 vendors through the State of GA Procurement Registry.
Products to be provided by Sutherland’s Foodservice, Inc. will be stored in DeKalb Warehouse to support grocery purchases and school emergencies. Two vendors responded to the solicitation. Both were reviewed and deemed responsive to the requirements of the solicitation by the Purchasing department. School Nutrition Services evaluation panel selected Sutherland’s Foodservice, Inc. as the most responsible and responsive bidder.
Sutherland’s Foodservice, Inc.
PO Box 786, Forest Park, GA 30298
Financial impact: There is no impact to the General Fund. School Nutrition Services is a self-supporting entity with revenue based on meal participation and supplemental sales. Funds will be paid from GL account 622.3100.563000.00062.8200.9990.8015.040.0000
Board Policy DJE requires the Board of Education to approve the expenditure of any vendor that provides goods and/or services to the school system that may exceed $100,000.00 in purchases for the fiscal year.
Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678.676.1470
Dr. Connie R. Walker, Executive Director of School Nutrition Services, 678.676.1780
Effective: Upon Board approval
Status: Approval by General Counsel
SUBMISSION DEADLINE 02/14/23 TIME 2:00 PM
ABSTRACT OF BIDS Bid No./Title ITB 24-397 School Nutrition Grocery Products
DeKALB BOARD OF EDUCATION BUYER C. Smith DEPT School Nutrition
ITEMS
NAME OF BIDDER
1 2 3 4 5 6 7 8
applesauce fruit cktl mandarin orange peaches pears- bartlett pineapple green beans mashed potato
39.87 62.12 48.15 57.88 59.45 57.43 35.87 89.90
Gordon Food Service Bid Dept.
29.29 48.96 32.96 45.20 45.69 27.22 24.55 92.76
Sutherlands Foodservice
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SUBMISSION DEADLINE 02/14/23 TIME 2:00 PM
ABSTRACT OF BIDS Bid No./Title ITB 24-397 School Nutrition Grocery Products
DeKALB BOARD OF EDUCATION BUYER C. Smith DEPT School Nutrition
ITEMS
NAME OF BIDDER
9
sweet potato
37.50
Gordon Food Service Bid Dept.
34.54
Sutherlands Foodservice
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