Agenda Item
d. Computer Aid, Inc. Services Approval (not to exceed $3,240,653) (Updated 06.05.2023)
Summary: Presented by: Ms. Monika Davis, Chief Information Officer, Division of Information and Instructional Technology
Request: It is requested that the Board of Education approve the request to utilize the services of Computer Aid, Inc (CAI) not to exceed $3,240,653.
Why: The purpose of this request is to allow the Division of Information and Instructional Technology to utilize the state of Georgia vendor for the acquisition of contracted employees.
Details: Computer Aid, Incorporated is the State of Georgia approved vendor for temporary IT staffing resources. These contractors work on an hourly basis, as well as on a project basis with milestone payments through a network of staffing agencies and consulting firms.
The district utilizes contracted services in various roles and departments. During this fiscal year 2023, the following contractors have been utilized:
Job Function
Information Technology Technicians
Online Registration Staff
ERP Implementation Staff
Database and Applications Development
Network Systems Engineer
Project Managers
Data Center Engineer
Solutions Architect
Data Visualization Specialist
During the fiscal year 2024, the district will need to continue leveraging contracted services to support the district's technology-related initiatives. These services will augment the existing staff in the various departments. Once the assigned project or task is completed, the contracted resources will be removed.
Financial impact: $2,855,596 (DIIT Contractors)
GL Code: 100.1000.530000.00011.7600.9990.0308.070.0000
$385,057 (ERP Implementation Team)
GL Code: 100.2500.530000.74711.9999.9990.8010.050.0000
The monthly invoice amount will depend on the number of hours worked by each contractor.
Contact: Ms. Monika Davis, Chief Information Officer, Division of Information and Instructional Technology, 678.676.1274
Effective: June 2023
Status: Approved by General Counsel
Statewide Contract Information Sheet
96269, 92040,
95877, 91705,
Statewide Contract 99999-001-
NIGP Code 91821, 91828,
Number SPD0000149-0001
91829, 91830,
91858, 95874
Name of
Information Technology Temporary Staffing
Contract
Expiration
Effective Date February 15, 2019 February 28, 2023
Date
Contract Table of Contents
Suppliers Contract
1 Mandatory
Awarded Information:
Contract Information for Supplier Page Number
Computer Aid, Inc. (CAI) 2
Additional Contract Information
General Contract Information 3
Contract Renewals/ Extensions/ Changes 4
DOAS Contact Information 5
1
Supplier Information Sheet
Contract Information
Statewide Contract Number 99999-001-SPD0000149-0001
PeopleSoft Supplier Number 0000511232
Supplier Name & Address
Computer Aid, Inc.
1390 Ridgeview Drive
Allentown, PA 18104
Contract Administrator
Linda Leiby
Executive Director, Contingent Workforce Solutions
Computer Aid, Inc.
Phone: (717) 651-3080
Email: Linda.Leiby@cai.io
Contact Details
On-line ordering through the Computer Aid
VectorVMS (web-based requisitioning
Ordering Information system)
PO Box 785526
Remitting Information Philadelphia, PA
19178-5526
Payment Terms Net 30 Days
Bid Offer includes State and Local Government
Supplier will accept Purchase Orders
and the Purchasing Card under this
Acceptable payment method contract as permitted by current
policies governing the Purchasing Card
program.
2
General Contract Informtaion
As a result of a competitive solicitation, Computer Aid, Inc. (CAI) will
be the State of Georgia’s managed service provider responsible for the
oversight of the delivery of IT Temporary Staffing Services, including:
Managing the State of GA’s network of IT staff agencies
Soliciting and receiving Staffing Resource Provider (SRP)
responses to staff augmentation requests
Validating and screening candidates for agency evaluation
Facilitating interviews of candidates
On-boarding the selected resources
Invoicing for each agency
Managing the vendor management system (VMS) that
electronically supports the program
For additional information on the contract, please refer to the Frequent
Asked Questions document attached to the Supplier Profile in Team
Georgia Marketplace.
3
Changes/Renewals/Extensions
• Initial Term: February 15, 2019 – February 14, 2021
• First Renewal: February 15, 2021 – February 28, 2022
• Second Renewal: February 15, 2022 – February 28, 2023
4
DOAS Contact Information
Osborne J Johnson
Contract Management Specialist
State Purchasing Division
Georgia Department of Administrative Services
(404) 232-1929
Osborne.johnson@doas.ga.gov
5