A. CALL TO ORDER
1. Roster
Details
Summary: BOARD MEMBERS:
Mr. Diijon DaCosta, Sr., Board Chair
Mrs. Deirdre P. Pierce, Vice Chair
Mrs. Anna Hill
Mrs. Whitney McGinniss
Ms. Allyson Gevertz
Mrs. Vickie B. Turner
Dr. Joyce Morley
Dr. Devon Q. Horton, Superintendent
Mr. Diijon DaCosta, Sr., Board Chair
Mrs. Deirdre P. Pierce, Vice Chair
Mrs. Anna Hill
Mrs. Whitney McGinniss
Ms. Allyson Gevertz
Mrs. Vickie B. Turner
Dr. Joyce Morley
Dr. Devon Q. Horton, Superintendent
B. ADOPTION OF THE AGENDA
Details
Summary: It is requested that the DeKalb County Board of Education adopt the August 23 - August 24, 2023 2-day board retreat and executive session agenda.
Motion: _____________________
Seconded by: _______________
Vote: ___________
Motion: _____________________
Seconded by: _______________
Vote: ___________
C. BOARD RETREAT - AUGUST 23, 2023 (Day 1)
1. WELCOME & RETREAT OBJECTIVES
Details
Summary: By: Mr. Diijon DaCosta, Sr., Board Chair, Clara Axam, Clarification & Mediation, Inc.
2. TOPICS OF DISCUSSION - Day 1
a. Progress Update from Cognia - (Updated 08.22.2023) (2 docs)
Details
Summary: Presented by: Dr. Sherry Everett, Director Strategic Planning, Division of Continuous Improvement
b. Presentation of Audit Findings (2022-2023) (2 docs)
Details
Summary: Presented by: Mr. Byron Schueneman, Chief Financial Officer, Division of Finance
c. Update on Corrective Action Plan (SB68 Requirements and Risk Assessment)
Details
Summary: Presented by: Mr. Byron Schueneman, Chief Financial Officer, Division of Finance
d. Lunch and Team Networking
e. Enterprise Resource Planning (ERP) Progress Review - (Updated 08.22.2023) (1 doc)
- Board Retreat ERP AID 1554441 Read Text
Details
Summary: Presented by: Mr. Byron Schueneman, Chief Financial Officer, Division of Finance
Ms. Monika Davis, Chief Information Officer, Division of Information and Instructional Technology
Dr. Tekshia Ward-Smith, Administrator, Division of Human Resources
Ms. Monika Davis, Chief Information Officer, Division of Information and Instructional Technology
Dr. Tekshia Ward-Smith, Administrator, Division of Human Resources
f. Revisiting the Comprehensive Master Plan (CMP) and Update on Land Usage - (Update 08.22.2023) (2 docs)
- Fall 23 Board Retreat Presentation CMP Vacant Property AID 1554435 Read Text
- Vacant Properties Letter1 AID 1554205 Read Text
g. Foundation and Policy Updates
Details
Summary: Presented by: Ms. Melanie Slaton, General Counsel, Hall Booth Smith, P.C. Attorneys At Law
Mr. Aaron Lupuloff, Executive Director for Gwinnett Public Schools
Mr. Aaron Lupuloff, Executive Director for Gwinnett Public Schools
D. RECESS BOARD RETREAT - AUGUST 23, 2023 (DAY 1)
Details
Summary: It is requested that the DeKalb County Board of Education recess Day 1, August 23, 2023, of the 2-day board retreat and executive session.
Motion by: _____________
Seconded by: ______________
Vote: ________________
Motion by: _____________
Seconded by: ______________
Vote: ________________
E. RECONVENE BOARD RETREAT - AUGUST 24, 2023 (DAY 2 - 9:30 AM)
Details
Summary: It is requested that the DeKalb County Board of Education reconvene the 2-day board retreat and executive session.
Motion by: ____________
Seconded by: __________
Vote: ____
Motion by: ____________
Seconded by: __________
Vote: ____
F. ADJOURN TO AN EXECUTIVE SESSION
1. ADJOURN THE EXECUTIVE SESSION
Details
Summary: It is requested that the DeKalb County Board of Education adjourn the August 24, 2023 executive session.
Motion by: ___________
Seconded by: __________
Vote: ________
Motion by: ___________
Seconded by: __________
Vote: ________
2. OPERATIONS
a. E-SPLOST Projects
i. E-SPLOST V Project: RFP No. 23-752-018 for General Contractor Services Chesnut ES, Druid Hills MS, Laurel Ridge ES, and Woodridge ES Major Building System Replacement - Evergreen Construction (Not to exceed $26,600,000) (4 docs)
Why: To approve the award of a lump sum construction contract for major building system replacements at Chesnut Elementary School, Druid Hills Middle School, Laurel Ridge Elementary School, and Woodridge Elementary School.
- GC Services for Chesnut ES,Druid Hills MS,Laurel Ridge ES and Woodridge ES MBSR AID 1553560 Read Text
- RFP 23-752-018 Proposal Certification and Recommendation of Award AID 1553561 Read Text
- SPLOST V - DMS CES LRES WES Bundle Budget Reallocation AID 1553562 Read Text
- Chronology of the Agenda Item AID 1553563 Read Text
Details
Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested that the Board of Education approve four (4) E-SPLOST V budget reallocations in the amount of $7,002,926(Chesnut ES-$2,050,000, Druid Hills MS-$340,661, Laurel Ridge ES-$2,762,265, Woodridge ES-$1,850,000) from Program Contingency which will allow the proper funds to be allocated to the necessary project cost code for the construction of the major building system replacements at Chesnut Elementary School, Druid Hills Middle School, Laurel Ridge Elementary School, and Woodridge Elementary School.
It is requested that the Board of Education approve the award of RFP No. 23-752-018 to Evergreen Construction, the most responsive and responsible offeror whose proposal is the most advantageous to the Board based on the evaluation factors, for general contractor services for Chesnut Elementary School, Druid Hills Middle School, Laurel Ridge Elementary School, and Woodridge Elementary School for the lump sum amount of $26,600,000.
It is requested that the Board of Education approve the award of RFP No. 23-752-018 to Evergreen Construction, the most responsive and responsible offeror whose proposal is the most advantageous to the Board based on the evaluation factors, for general contractor services for Chesnut Elementary School, Druid Hills Middle School, Laurel Ridge Elementary School, and Woodridge Elementary School for the lump sum amount of $26,600,000.
Details: Specific details related to the scope of work for this Request for Proposal can be found on the DeKalb County School District’s solicitation website at https://dekalbschoolsga.ionwave.net/
The RFP was issued on April 20, 2023, and notification of the upcoming bid was sent via email to more than 180 vendors from the DCSD vendor list, 1,392 vendors through the State of Georgia Procurement Registry, and 369 vendors through Demandstar. The solicitation was advertised in the Champion and posted on the DCSD website. Thirteen (13) people attended the virtual mandatory pre-proposal meeting on May 4, 2023, representing nine (9) general contractor firms. Two (2) proposals were received on June 9, 2023, for the Chesnut Elementary School, Druid Hills Middle School, Laurel Ridge Elementary School, and Woodridge Elementary School Major Building System Replacement Project. Both proposals were deemed responsive and were evaluated by a selection committee.
Evergreen Construction will be responsible for the general contracting work as outlined in the proposal documents. The DeKalb County School District’s Standard Firm Fixed Price Contract will be used. The award of this contract will allow for the commencement of the construction of this project. Evergreen Construction is located at 3200 Cobb Galleria Parkway, Suite 240, Atlanta, Georgia 30339.
The RFP was issued on April 20, 2023, and notification of the upcoming bid was sent via email to more than 180 vendors from the DCSD vendor list, 1,392 vendors through the State of Georgia Procurement Registry, and 369 vendors through Demandstar. The solicitation was advertised in the Champion and posted on the DCSD website. Thirteen (13) people attended the virtual mandatory pre-proposal meeting on May 4, 2023, representing nine (9) general contractor firms. Two (2) proposals were received on June 9, 2023, for the Chesnut Elementary School, Druid Hills Middle School, Laurel Ridge Elementary School, and Woodridge Elementary School Major Building System Replacement Project. Both proposals were deemed responsive and were evaluated by a selection committee.
Evergreen Construction will be responsible for the general contracting work as outlined in the proposal documents. The DeKalb County School District’s Standard Firm Fixed Price Contract will be used. The award of this contract will allow for the commencement of the construction of this project. Evergreen Construction is located at 3200 Cobb Galleria Parkway, Suite 240, Atlanta, Georgia 30339.
Financial impact: The total contract amount for the Chesnut Elementary School Major Building System Replacement project in the amount of $7,800,000 will be allocated from the construction cost code SP5FACCON.37035.GENCONTR under the voter-approved E-SPLOST V program. A budget reallocation of $2,050,000 from program contingency is required to fund this project.
The total contract amount for the Druid Hills Middle School Major Building System Replacement project in the amount of $1,600,000 will be allocated from the construction cost code SP5FACCON.34335.GENCONTR under the voter-approved E-SPLOST V program. A budget reallocation of $340,661 from program contingency is required to fund this project.
The total contract amount for the Laurel Ridge Elementary School Major Building System Replacement project in the amount of $8,600,000 will be allocated from the construction cost code SP5FACCON.36535.GENCONTR under the voter-approved E-SPLOST V program. A budget reallocation of $2,762,265 from program contingency is required to fund this project.
The total contract amount for the Woodridge Elementary School Major Building System Replacement project in the amount of $8,600,000 will be allocated from the construction cost code SP5FACCON.36935.GENCONTR under the voter-approved E-SPLOST V program. A budget reallocation of $1,850,000 from program contingency is required to fund this project.
The total contract amount for the Druid Hills Middle School Major Building System Replacement project in the amount of $1,600,000 will be allocated from the construction cost code SP5FACCON.34335.GENCONTR under the voter-approved E-SPLOST V program. A budget reallocation of $340,661 from program contingency is required to fund this project.
The total contract amount for the Laurel Ridge Elementary School Major Building System Replacement project in the amount of $8,600,000 will be allocated from the construction cost code SP5FACCON.36535.GENCONTR under the voter-approved E-SPLOST V program. A budget reallocation of $2,762,265 from program contingency is required to fund this project.
The total contract amount for the Woodridge Elementary School Major Building System Replacement project in the amount of $8,600,000 will be allocated from the construction cost code SP5FACCON.36935.GENCONTR under the voter-approved E-SPLOST V program. A budget reallocation of $1,850,000 from program contingency is required to fund this project.
Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678.676.1470
Mr. Richard Boyd, Director of Design and Construction, Division of Operations, 678.676.1483
Mr. Richard Boyd, Director of Design and Construction, Division of Operations, 678.676.1483
Status: Approved by General Counsel
ii. E-SPLOST V Project: RFP No. 23-752-019 for General Contractor Services Hawthorne ES Major Building System Replacement - Centennial Contractors Enterprises, Inc. (Not to exceed $9,389,100) (4 docs)
Why: To approve the award of a lump sum construction contract for major building system replacement at Hawthorne Elementary School
- RFP 23-752-019 for GC Services for Hawthorne Elementary School MBSR AID 1553565 Read Text
- RFP 23-752-019 Proposal Certification and Recommendaiton of Award AID 1553566 Read Text
- SPLOST V - Hawthorne ES Bundle Budget Reallocation AID 1553567 Read Text
- Chronology of the Agenda Item AID 1553568 Read Text
Details
Summary: Presented by: Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested that the Board of Education approve an E-SPLOST V budget reallocation in the amount of $5,338,350 from Program Contingency which will allow the proper funds to be allocated to the necessary project cost code for the construction of the major building system replacement at Hawthorne Elementary School
It is requested that the Board of Education approve the award of RFP No. 23-752-019 to Centennial Contractors Enterprises, Inc., the most responsive and responsible offeror whose proposal is the most advantageous to the Board based on the evaluation factors, for general contractor services for Hawthorne Elementary School for the lump sum amount of $9,389,100
It is requested that the Board of Education approve the award of RFP No. 23-752-019 to Centennial Contractors Enterprises, Inc., the most responsive and responsible offeror whose proposal is the most advantageous to the Board based on the evaluation factors, for general contractor services for Hawthorne Elementary School for the lump sum amount of $9,389,100
Details: Specific details related to the scope of work for this Request for Proposal can be found on the DeKalb County School District’s solicitation website at https://dekalbschoolsga.ionwave.net/
The RFP was issued on April 20, 2023, and notification of the upcoming bid was sent via email to more than 180 vendors from the DCSD vendor list, 1,392 vendors through the State of Georgia Procurement Registry, and 369 vendors through Demandstar. The solicitation was advertised in the Champion and posted on the DCSD website. Eleven (11) people attended the virtual mandatory pre-proposal meeting on May 4, 2023, representing ten (8) general contractor firms. One (1) proposal was received on June 8, 2023, for the Hawthorne Elementary School Major Building System Replacement Project. The one proposal was deemed responsive and evaluated by a selection committee.
Centennial Contractors Enterprises, Inc. will be responsible for the general contracting work as outlined in the proposal documents. The DeKalb County School District’s Standard Firm Fixed Price Contract will be used. The award of this contract will allow for the commencement of the construction of this project. Centennial Contractors Enterprises, Inc. is located at 3200 Cobb Galleria Parkway, Suite 210, Atlanta, Georgia 30339.
The RFP was issued on April 20, 2023, and notification of the upcoming bid was sent via email to more than 180 vendors from the DCSD vendor list, 1,392 vendors through the State of Georgia Procurement Registry, and 369 vendors through Demandstar. The solicitation was advertised in the Champion and posted on the DCSD website. Eleven (11) people attended the virtual mandatory pre-proposal meeting on May 4, 2023, representing ten (8) general contractor firms. One (1) proposal was received on June 8, 2023, for the Hawthorne Elementary School Major Building System Replacement Project. The one proposal was deemed responsive and evaluated by a selection committee.
Centennial Contractors Enterprises, Inc. will be responsible for the general contracting work as outlined in the proposal documents. The DeKalb County School District’s Standard Firm Fixed Price Contract will be used. The award of this contract will allow for the commencement of the construction of this project. Centennial Contractors Enterprises, Inc. is located at 3200 Cobb Galleria Parkway, Suite 210, Atlanta, Georgia 30339.
Financial impact: The total contract amount for the Hawthorne Elementary School Major Building System Replacement project in the amount of $9,389,000 will be allocated from the construction cost code SP5FACCON.36435.GENCONTR under the voter-approved E-SPLOST V program. A budget reallocation of $5,338,350, from program contingency is required to fund this project.
Contact: Mr. Erick Hofstetter, Chief Operating Officer, 678.676.1470
Mr. Richard Boyd, Director of Design and Construction, 678.676.1483
Mr. Richard Boyd, Director of Design and Construction, 678.676.1483
Status: Approved by General Counsel
iii. FY24 Capital Improvement Projects (CIP) - Program Adjustments (2 docs)
Why: Several projects in the E-SPLOST V program are complete or no longer necessary. The requested project budget adjustments will move any remaining budget in these projects to program contingency. This will increase the budget available to support still active E-SPLOST V projects.
- 1. E-SPLOST V Program Adjustment August 2023_ AID 1553570 Read Text
- Chronology of the Agenda Item AID 1553571 Read Text
Details
Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested that the Board of Education approve the recommended budget adjustments to projects in the District’s E-SPLOST V program found in the document “E-SPLOST V Adjustments August 2023.pdf."
Details: Several E-SPLOST V projects have been completed in the past year and are ready to have all remaining budget moved to Program Contingency. In addition, the approval of E-SPLOST VI has made several projects, including all “set-aside” projects, no longer necessary. These projects are also ready to have their budget moved to Program Contingency.
The attached E-SPLOST V Adjustments Aug 2023 details all recommended budget adjustments.
All remaining budget moved from closed projects will be used to increase the budget of Project 602: Program Contingency to account for expected future budget increases in remaining active E-SPLOST V projects. Budget will be moved from Program Contingency to active projects as needed at the same time that commitments are approved (for example: Board approval of contract award).
The attached E-SPLOST V Adjustments Aug 2023 details all recommended budget adjustments.
All remaining budget moved from closed projects will be used to increase the budget of Project 602: Program Contingency to account for expected future budget increases in remaining active E-SPLOST V projects. Budget will be moved from Program Contingency to active projects as needed at the same time that commitments are approved (for example: Board approval of contract award).
Financial impact: See attached document “E-SPLOST V Adjustments August 2023.pdf” for financial impact on individual E-SPLOST V projects.
Contact: Standard 4: Resources and Support Systems
Status: Approved by General Counsel
3. PERSONNEL RECOMMENDATION(S) FROM EXECUTIVE SESSION
a. PERSONNEL RECOMMENDATION FROM EXECUTIVE SESSION (2 docs)
- Executive Administrators of Schools AID 1554222 Read Text
- Beth Kyle rd AID 1554223 Read Text
Details
Summary: Presented by: Dr. Devon Q. Horton, Superintendent
Request: It is requested that the Board of Education approve the hiring recommendation of Dr. Beth Kyle to the new position of Executive Administrator in the Division of School Leadership.
Details: Dr. Tekshia Ward-Smith, Administrator, Division of Human Resources , 678.676.1200
Contact: Dr. Tekshia Ward-Smith, Administrator, Division of Human Resources , 678.676.1200
b. PERSONNEL RECOMMENDATION FROM EXECUTIVE SESSION (2 docs)
- Executive Administrators of Schools AID 1554225 Read Text
- Venessa Bines-Truitt rd AID 1554226 Read Text
Details
Summary: Presented by: Dr. Devon Q. Horton, Superintendent
Request: It is requested that the Board of Education approve the hiring recommendation of Mrs. Syrenthia Bines-Truitt to the new position of Executive Administrator in the Division of School Leadership.
Details: Dr. Tekshia Ward-Smith, Administrator, Division of Human Resources , 678.676.1200
Contact: Dr. Tekshia Ward-Smith, Administrator, Division of Human Resources , 678.676.1200
c. PERSONNEL RECOMMENDATION FROM EXECUTIVE SESSION (2 docs)
- Executive Administrators of Schools AID 1554227 Read Text
- Kia Billingsley rd AID 1554228 Read Text
Details
Summary: Presented by: Dr. Devon Q. Horton, Superintendent
Request: It is requested that the Board of Education approve the hiring recommendation of Dr. Kia Billingsley to the new position of Executive Administrator in the Division of School Leadership.
Details: Dr. Tekshia Ward-Smith, Administrator, Division of Human Resources , 678.676.1200
Contact: Dr. Tekshia Ward-Smith, Administrator, Division of Human Resources , 678.676.1200
d. PERSONNEL RECOMMENDATION FROM EXECUTIVE SESSION (2 docs)
- Executive Administrators of Schools AID 1554269 Read Text
- Bridgette Allen rd AID 1554270 Read Text
Details
Summary: Presented by: Dr. Devon Q. Horton, Superintendent
Request: It is requested that the Board of Education approve the hiring recommendation of Mrs. Bridgette Allen to the new position of Executive Administrator in the Division of School Leadership.
Details: Dr. Tekshia Ward-Smith, Administrator, Division of Human Resources , 678.676.1200
Contact: Dr. Tekshia Ward-Smith, Administrator, Division of Human Resources , 678.676.1200
e. PERSONNEL RECOMMENDATION FROM EXECUTIVE SESSION (2 docs)
- Executive Administrators of Schools AID 1554229 Read Text
- Lisa McGhee rd AID 1554230 Read Text
Details
Summary: Presented by: Dr. Devon Q. Horton, Superintendent
Request: It is requested that the Board of Education approve the hiring recommendation of Dr. Lisa McGhee to the new position of Executive Administrator in the Division of School Leadership.
Details: Dr. Tekshia Ward-Smith, Administrator, Division of Human Resources , 678.676.1200
Contact: Dr. Tekshia Ward-Smith, Administrator, Division of Human Resources , 678.676.1200
f. PERSONNEL RECOMMENDATION FROM EXECUTIVE SESSION (2 docs)
- Executive Administrators of Schools AID 1554231 Read Text
- Terri Brown rd AID 1554232 Read Text
Details
Summary: Presented by: Dr. Devon Q. Horton, Superintendent
Request: It is requested that the Board of Education approve the hiring recommendation of Ms. Terri Brown to the new position of Executive Administrator in the Division of School Leadership.
Details: Dr. Tekshia Ward-Smith, Administrator, Division of Human Resources , 678.676.1200
Contact: Dr. Tekshia Ward-Smith, Administrator, Division of Human Resources , 678.676.1200
4. ACTION ITEM(S) Updated 08.22.2023)
a. APPROVAL OF AN ITEM(S) FROM EXECUTIVE SESSION
Details
Summary: Presented by: Mr. Diijon DaCosta, Sr., Board Chair
b. APPROVAL OF AN AGENDA ITEM(S) PULLED FROM THE CONSENT AGENDA
Details
Summary: Presented by: Mr. Diijon DaCosta, Sr., Board Chair
5. TOPICS OF DISCUSSION - AUGUST 24, 2023 (Day 2)
a. Enhancing Communication between Superintendent and Board (1 doc)
b. Superintendent 90-Day Plan (1 doc)
- Horton 90 Day Plan_Preliminary AID 1554691 Read Text
Details
Summary: Presented by: Dr. Devon Q. Horton, Superintendent
c. Superintendent Evaluation: Proposed Goals and Artifacts
Details
Summary: Presented by:
d. Presentation: Programs Supporting Scholars
i. My Brother's Keeper (MBK), My Sister's Keeper (MSK) - (Updated 08.22.2023) (1 doc)
- MSK and OSK Presentation August 2023 AID 1554561
Details
Summary: Presented by: Kishia K. Towns, Ph.D., Deputy Superintendent of Student Support and Intervention, Division of Equity and Student Empowerment
ii. Before/After School Tutorial
Details
Summary: Presented by: Dr. Devon Q. Horton, Superintendent
iii. Early Learning Center Update/Discussion
Details
Summary: Presented by: Ms. Stacy E. Stepney, Chief Academic Officer, Division of Curriculum and Instruction
e. Board Self-Assessment: GSBA Standards and Norms
Details
Summary: Presented by: Ms. Clara Axam, Clarification & Mediation, and DeKalb Board of Education
G. ADJOURN
Details
Summary: It is requested that the DeKalb Board of Education adjourn the August 23 - August 24, 2023, 2-day board retreat.
Motion by: ____________
Seconded by: __________
Vote: _____
Motion by: ____________
Seconded by: __________
Vote: _____
No agenda items found.