GC Services for Chesnut ES,Druid Hills MS,Laurel Ridge ES and Woodridge ES MBSR

MEETING DATE: August 14, 2023

AGENDA ITEM TITLE: E-SPLOST V Project: RFP No. 23-752-018 for
GC Services Chesnut ES, Druid Hills MS, Laurel Ridge ES, and
Woodridge ES Major Building System Replacement (Evergreen
Construction – Not to exceed $26,600,000)

QUICK SUMMARY ABSTRACT: (Presented by)
Presented by: Erick Hofstetter, Chief Operating Officer, Division of
Operations

REQUESTED ACTION: It is requested that the Board of Education approve
four (4) E-SPLOST V budget reallocations in the amount of
$7,002,926(Chesnut ES-$2,050,000, Druid Hills MS-$340,661, Laurel
Ridge ES-$2,762,265, Woodridge ES-$1,850,000) from Program
Contingency which will allow the proper funds to be allocated to the necessary
project cost code for the construction of the major building system
replacements at Chesnut Elementary School, Druid Hills Middle School, Laurel
Ridge Elementary School, and Woodridge Elementary School.

It is requested that the Board of Education approve the award of RFP No. 23-
752-018 to Evergreen Construction, the most responsive and responsible
offeror whose proposal is the most advantageous to the Board based on the
evaluation factors, for general contractor services for Chesnut Elementary
School, Druid Hills Middle School, Laurel Ridge Elementary School, and
Woodridge Elementary School for the lump sum amount of $26,600,000.

RATIONALE: To approve the award of a lump sum construction contract for
major building system replacements at Chesnut Elementary School, Druid Hills
Middle School, Laurel Ridge Elementary School, and Woodridge Elementary
School.

DETAILS: Specific details related to the scope of work for this Request for
Proposal can be found on the DeKalb County School District’s solicitation
website at https://dekalbschoolsga.ionwave.net/

The RFP was issued on April 20, 2023, and notification of the upcoming bid
was sent via email to more than 180 vendors from the DCSD vendor list, 1,392
vendors through the State of Georgia Procurement Registry, and 369 vendors
through Demandstar. The solicitation was advertised in the Champion and
posted on the DCSD website. Thirteen (13) people attended the virtual
mandatory pre-proposal meeting on May 4, 2023, representing nine (9)
general contractor firms. Two (2) proposals were received on June 9, 2023,
for the Chesnut Elementary School, Druid Hills Middle School, Laurel Ridge
Elementary School, and Woodridge Elementary School Major Building System

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Replacement Project. Both proposals were deemed responsive and were
evaluated by a selection committee.

Evergreen Construction will be responsible for the general contracting work
as outlined in the proposal documents. The DeKalb County School District’s
Standard Firm Fixed Price Contract will be used. The award of this contract
will allow for the commencement of the construction of this project.
Evergreen Construction is located at 3200 Cobb Galleria Parkway, Suite
240, Atlanta, Georgia 30339.

SUMMARY: The award of this contract will provide for a safe and healthy
learning environment through the construction of the major building system
replacements at Chesnut Elementary School, Druid Hills Middle School, Laurel
Ridge Elementary School, and Woodridge Elementary School.

FINANCIAL IMPACT: The total contract amount for the Chesnut
Elementary School Major Building System Replacement project in the
amount of $7,800,000 will be allocated from the construction cost code
SP5FACCON.37035.GENCONTR under the voter-approved E-SPLOST V
program. A budget reallocation of $2,050,000 from program contingency is
required to fund this project.

The total contract amount for the Druid Hills Middle School Major Building
System Replacement project in the amount of $1,600,000 will be allocated
from the construction cost code SP5FACCON.34335.GENCONTR under the
voter-approved E-SPLOST V program. A budget reallocation of $340,661
from program contingency is required to fund this project.

The total contract amount for the Laurel Ridge Elementary School Major
Building System Replacement project in the amount of $8,600,000 will
be allocated from the construction cost code SP5FACCON.36535.GENCONTR
under the voter-approved E-SPLOST V program. A budget reallocation of
$2,762,265 from program contingency is required to fund this project.

The total contract amount for the Woodridge Elementary School Major
Building System Replacement project in the amount of $8,600,000 will
be allocated from the construction cost code SP5FACCON.36935.GENCONTR
under the voter-approved E-SPLOST V program. A budget reallocation of
$1,850,000 from program contingency is required to fund this project.

CONTACTS:
Mr. Erick Hofstetter, Chief Operating Officer, 678.676.1470
Mr. Richard Boyd, Director of Design and Construction, 678.676.1483

SUPPORTING DOCUMENTS: (Documents must be in PDF format)

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1. RFP 23-752-018 GC Services for GC Services for Chesnut ES, Druid Hills MS,
   Laurel Ridge ES and Woodridge ES Major Building System Replacement
2. RFP 23-752-018 Proposal Certification and Recommendation Award
3. Budget Reallocation
4. Chronology of the Agenda Item
GOALS: Check which goal(s) apply
       Strategic Goal Area 1. Student Success with Equity and Access
       Strategic Goal Area 2. Stakeholder Engagement and Communication
       Strategic Goal Area 3. Staff Effectiveness
       Strategic Goal Area 4. Culture and Climate
       Strategic Goal Area 5. Organizational Excellence
       Strategic Goal Area 6. Facilities




ADVANCED STANDARDS:
Type applicable standard in box on simbli/eboard which standard(s) apply

Standard 1: Purpose and Direction

Standard 2: Governance and Leadership

Standard 3: Teaching and Assessing for Learning

Standard 4: Resources and Support Systems

Standard 5: Using Results for Continuous Improvement

STATUS:
Include applicable applies on the agenda item for this content area:
    • Approved by General Counsel
    • Approved by the Office of Legal Affairs
    • Attorney approval not required

IMPLEMENTATION DATE: Date cannot occur before BOE approval.
Upon board approval.




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