A. CALL TO ORDER
1. Roster
Details
Summary: BOARD MEMBERS:
Ms. Allyson Gevertz, Board Chair
Mr. Awet Eyasu, Vice Chair
Mr. Andrew B. Ziffer
Ms. Whitney McGinniss
Mrs. Deirdre P. Pierce
Tiffany Hogan, Ph.D.
Mr. Diijon DaCosta, Sr.
Dr. Norman Sauce III, Interim Superintendent
Ms. Allyson Gevertz, Board Chair
Mr. Awet Eyasu, Vice Chair
Mr. Andrew B. Ziffer
Ms. Whitney McGinniss
Mrs. Deirdre P. Pierce
Tiffany Hogan, Ph.D.
Mr. Diijon DaCosta, Sr.
Dr. Norman Sauce III, Interim Superintendent
B. ADOPTION OF THE AGENDA
Details
Summary: It is requested that the DeKalb County Board of Education adopt the May 15, 2026, called meeting and executive session agenda.
Motion: __________________
Seconded by: ____________
Vote: _____________________
Motion: __________________
Seconded by: ____________
Vote: _____________________
C. TOPICS FOR DISCUSSION
1. Contract ~ Spend Limit Increase ~ RFP 24-557 ~ Supplemental Custodial Services ~ KleanPro Facility Services, LLC, Building Maintenance Services, Inc., American Facility Services, Inc. and Pinnacle Maintenance Services Inc., ~ Current Renewal #1 (Not to Exceed $3,000,000) (5 docs)
Why: The current renewal ( #1) does not expire until May 20, 2026, leaving a gap in funding until the approved renewal ( #2) is effective May 21, 2026. This request for additional funding is required immediately.
Approval of this request for additional funding allows DCSD to continue addressing the critical needs of staff and students in providing Supplemental Custodial Services district wide for both the Facilities Maintenance Department and the District’s E-SPLOST Capital Improvement Program on an as-needed basis, in a timely and cost-effective manner.
Approval of this request for additional funding allows DCSD to continue addressing the critical needs of staff and students in providing Supplemental Custodial Services district wide for both the Facilities Maintenance Department and the District’s E-SPLOST Capital Improvement Program on an as-needed basis, in a timely and cost-effective manner.
- Pinnacle Maintenance Acceptance Letter AID 2019188 Read Text
- KleanPro Renewal Acceptance AID 2019189 Read Text
- Building Maintenence Renewal Acceptance AID 2019190 Read Text
- American Facility Services Renewal Acceptance AID 2019191 Read Text
- CHRONOLOGY OF THE AGENDA ITEM - RFP 24-557 - Supplemental Custodial Services - Spend Limit Increase - REVISED - 1 AID 2019192 Read Text
Details
Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested that the DeKalb County Board of Education approve an increase in the spend limit of RFP 24-557 - Supplemental Custodial Services for the current renewal (#1) period, expiring May 20, 2026, in the not to exceed amount of $3,000,000 to:
KleanPro Facility Services LLC
Building Maintenance Services, Inc.
American Facility Services, Inc.
Pinnacle Maintenance Services Inc.
KleanPro Facility Services LLC
Building Maintenance Services, Inc.
American Facility Services, Inc.
Pinnacle Maintenance Services Inc.
Details: On May 13, 2024, the Board of Education approved KleanPro Facility Services, LLC, Building Maintenance Services, Inc., American Facility Services, Inc., and Pinnacle Maintenance Services, Inc., as the most responsive and responsible offerors to provide supplemental custodial services district wide on an as-needed basis.
The upcoming renewal term (#2) was approved by the Board, March 9, 2026, and will become effective May 21, 2026.
This action leaves a funding gap with the current renewal term (#1 ( which was approved for $9,000,000 (May 12, 2025) requiring a request to increase the spend limit for this term by $3,000,000 for a total not to exceed $12,000,000.
Approval of this request will allow DCSD to continue providing critical supplemental custodial services by addressing the gap in funding. It is requested that the budget be increased by $3,000,000, to the current renewal term (#1) of the contract, expiring May 20, 2026.
The upcoming renewal term (#2) was approved by the Board, March 9, 2026, and will become effective May 21, 2026.
This action leaves a funding gap with the current renewal term (#1 ( which was approved for $9,000,000 (May 12, 2025) requiring a request to increase the spend limit for this term by $3,000,000 for a total not to exceed $12,000,000.
Approval of this request will allow DCSD to continue providing critical supplemental custodial services by addressing the gap in funding. It is requested that the budget be increased by $3,000,000, to the current renewal term (#1) of the contract, expiring May 20, 2026.
Financial impact: The total contract amount for these services in the amount not to exceed $3,000,000 through May 20, 2026, will be allocated from the General Fund Budget, Deferred Maintenance:
(100-2600-541000-00011-7520-9990-8013-040-0000).
(100-2600-541000-00011-7520-9990-8013-040-0000).
Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678-676-1470
Mr. Bobby Moncrief, Director of Facilities, Division of Operations, 678-676-1478
Mr. Bobby Moncrief, Director of Facilities, Division of Operations, 678-676-1478
Effective: Upon Board Approval
Status: Pending Approval by the Office of Legal Affairs
2. Contract Renewal ~ RFP 22-752-012 ~ Landscaping and Lawn Maintenance Services ~ Yellowstone Landscape SE, LLC ~ Renewal #4 of 4 (Not to Exceed $2,500,000) (4 docs)
Why: The approval of this request is to provide required landscaping and lawn maintenance services district-wide on a set schedule and an as- needed basis. Approval will ensure continuity of critical landscaping and lawn maintenance services district-wide during peak operational months while the DeKalb County School District (DCSD) completes a re-procurement process to establish a new contract with multiple vendors.
A six-month renewal is recommended to mitigate operational risk associated with service interruption, particularly during the summer and early fall seasons when grounds maintenance demand is at its highest.
A six-month renewal is recommended to mitigate operational risk associated with service interruption, particularly during the summer and early fall seasons when grounds maintenance demand is at its highest.
Details
Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested that the DeKalb County Board of Education (“the Board”) approve the contract renewal of RFP 22-752-012 for Landscaping and Lawn Maintenance Services to Yellowstone Landscape SE, LLC, in the not to exceed amount of $2,500,000.
This is the fourth of four (#4 of 4), one (1) year renewal options, executed as a 6-month renewal option, effective May 20, 2026, through November 19, 2026.
This is the fourth of four (#4 of 4), one (1) year renewal options, executed as a 6-month renewal option, effective May 20, 2026, through November 19, 2026.
Details: On April 18, 2022, the Board approved the original contract award of RFP 22752-012 to Yellowstone Landscape SE, LLC, in the not to exceed amount of $2,644,020.
Subsequent renewals increased the annual not-to-exceed amount based on operational needs, with the most recent renewal (#3 of 4) approved at $5,000,000.
This recommendation is for the fourth and final renewal option (#4 of 4), structured as a six (6) month extension to allow sufficient time for re-procurement and transition to a new contract vehicle.
Yellowstone Landscape SE, LLC is located at 3235 N State Street, PO Box 849, Bunnell, FL 32110.
Subsequent renewals increased the annual not-to-exceed amount based on operational needs, with the most recent renewal (#3 of 4) approved at $5,000,000.
This recommendation is for the fourth and final renewal option (#4 of 4), structured as a six (6) month extension to allow sufficient time for re-procurement and transition to a new contract vehicle.
Yellowstone Landscape SE, LLC is located at 3235 N State Street, PO Box 849, Bunnell, FL 32110.
Financial impact: The total cost for this six (6) month renewal is a not exceed amount of $2,500,000 and will be funded through the General Fund Budget, Deferred Maintenance.
(100.2600.543013.00011.7520.9990.8013.040.0000)
(100.2600.543013.00011.7520.9990.8013.040.0000)
Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678.676.1470
Mr. Bobby Moncrief, Director of Facilities, Division of Operations, 678.676.1478
Mr. Bobby Moncrief, Director of Facilities, Division of Operations, 678.676.1478
Effective: Upon Board Approval, May 20, 2026
Status: Approved by the Office of Legal Affairs
D. ADJOURN TO AN EXECUTIVE SESSION
1. ADJOURN THE EXECUTIVE SESSION
Details
Summary: It is requested that the DeKalb County Board of Education adjourn the May 15, 2026, executive session.
Motion by: _____________
Seconded by: _______________
Vote: _____________
Motion by: _____________
Seconded by: _______________
Vote: _____________
E. ACTION ITEM(S)
1. APPROVAL OF AN ITEM(S) FROM EXECUTIVE SESSION
Details
Summary: Presented by: Ms. Allyson Gevertz, Board Chair
F. ADJOURN
Details
Summary: It is requested that the DeKalb County Board of Education adjourn the May 15, 2026, called meeting and executive session.
Motion: _____________________
Seconded by: _______________
Vote: ___________
Motion: _____________________
Seconded by: _______________
Vote: ___________
No agenda items found.