Agenda Item
2. Contract Renewal ~ RFP 22-752-012 ~ Landscaping and Lawn Maintenance Services ~ Yellowstone Landscape SE, LLC ~ Renewal #4 of 4 (Not to Exceed $2,500,000)
Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested that the DeKalb County Board of Education (“the Board”) approve the contract renewal of RFP 22-752-012 for Landscaping and Lawn Maintenance Services to Yellowstone Landscape SE, LLC, in the not to exceed amount of $2,500,000.
This is the fourth of four (#4 of 4), one (1) year renewal options, executed as a 6-month renewal option, effective May 20, 2026, through November 19, 2026.
Why: The approval of this request is to provide required landscaping and lawn maintenance services district-wide on a set schedule and an as- needed basis. Approval will ensure continuity of critical landscaping and lawn maintenance services district-wide during peak operational months while the DeKalb County School District (DCSD) completes a re-procurement process to establish a new contract with multiple vendors.
A six-month renewal is recommended to mitigate operational risk associated with service interruption, particularly during the summer and early fall seasons when grounds maintenance demand is at its highest.
Details: On April 18, 2022, the Board approved the original contract award of RFP 22752-012 to Yellowstone Landscape SE, LLC, in the not to exceed amount of $2,644,020.
Subsequent renewals increased the annual not-to-exceed amount based on operational needs, with the most recent renewal (#3 of 4) approved at $5,000,000.
This recommendation is for the fourth and final renewal option (#4 of 4), structured as a six (6) month extension to allow sufficient time for re-procurement and transition to a new contract vehicle.
Yellowstone Landscape SE, LLC is located at 3235 N State Street, PO Box 849, Bunnell, FL 32110.
Financial impact: The total cost for this six (6) month renewal is a not exceed amount of $2,500,000 and will be funded through the General Fund Budget, Deferred Maintenance.
(100.2600.543013.00011.7520.9990.8013.040.0000)
Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678.676.1470
Mr. Bobby Moncrief, Director of Facilities, Division of Operations, 678.676.1478
Effective: Upon Board Approval, May 20, 2026
Status: Approved by the Office of Legal Affairs