Agenda Item
2. Contract Renewal ~ RFP 22-752-012 ~ Landscaping and Lawn Maintenance Services ~ Yellowstone Landscape SE, LLC ~ Renewal #4 of 4 (Not to Exceed $2,500,000)
Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested that the DeKalb County Board of Education (“the Board”) approve the contract renewal of RFP 22-752-012 for Landscaping and Lawn Maintenance Services to Yellowstone Landscape SE, LLC, in the not to exceed amount of $2,500,000.
This is the fourth of four (#4 of 4), one (1) year renewal options, executed as a 6-month renewal option, effective May 20, 2026, through November 19, 2026.
Why: The approval of this request is to provide required landscaping and lawn maintenance services district-wide on a set schedule and an as- needed basis. Approval will ensure continuity of critical landscaping and lawn maintenance services district-wide during peak operational months while the DeKalb County School District (DCSD) completes a re-procurement process to establish a new contract with multiple vendors.
A six-month renewal is recommended to mitigate operational risk associated with service interruption, particularly during the summer and early fall seasons when grounds maintenance demand is at its highest.
Details: On April 18, 2022, the Board approved the original contract award of RFP 22752-012 to Yellowstone Landscape SE, LLC, in the not to exceed amount of $2,644,020.
Subsequent renewals increased the annual not-to-exceed amount based on operational needs, with the most recent renewal (#3 of 4) approved at $5,000,000.
This recommendation is for the fourth and final renewal option (#4 of 4), structured as a six (6) month extension to allow sufficient time for re-procurement and transition to a new contract vehicle.
Yellowstone Landscape SE, LLC is located at 3235 N State Street, PO Box 849, Bunnell, FL 32110.
Financial impact: The total cost for this six (6) month renewal is a not exceed amount of $2,500,000 and will be funded through the General Fund Budget, Deferred Maintenance.
(100.2600.543013.00011.7520.9990.8013.040.0000)
Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678.676.1470
Mr. Bobby Moncrief, Director of Facilities, Division of Operations, 678.676.1478
Effective: Upon Board Approval, May 20, 2026
Status: Approved by the Office of Legal Affairs
DATE RECEIVED: ______________
MATTER ASSIGNED TO: ________
Request for Legal Assistance
DCSD Office of Legal Affairs
ATTORNEY – CLIENT COMMUNICATION
PLEASE SUBMIT COMPLETED REQUEST FORM TO
DCSD OFFICE OF LEGAL AFFAIRS.
*** This request is a confidential communication and should be treated as such ***
DESCRIPTION OF REQUEST
Title of Item/Topic: __Legal Review and Approval - ___Contract Renewal________
(e.g., contract review, policy matter, etc.)
Date of request: ___5/14/2026_______________ Due Date: 5/15/2026___3 to 5
business days)
Contract Renewal ~ RFP 22-752-012 - Landscaping and
Background information/Detail:
Lawn Maintenance Services ~ Yellowstone Landscape SE, LLC ~ Renewal #4 of 4-
(6 month renewal option) Not to Exceed ~ $2,500,000.
PROCUREMENT DETAILS (if applicable)
Include details confirming that all applicable DCSD procurement policies and requirements have been
adhered to: _________________________________________________________________________________
____________________________________________________________________________________________
SUPPORTING DOCUMENTATION
Please attach/include any additional supporting documentation that are relevant to your request.
Description of supporting documentation, if any _________________________________________________
REQUIRED AUTHORIZATION
Requested by: ___Darlene Y. Hughes, Esq______________________________________________
Email: _darlene_hughes@dekalbschoolsga.org___________ Telephone: __678-676-1447_____________
Department: ______Operations Division__________________________________________________
Cabinet Member authorizing the request: _____Erick Hofstetter_______________________________________
LEGAL APPROVAL
Approved as to form by the DCSD Office of Legal Affairs? ☐ Yes ☐ No
-OR- (check one only)
Approved as to form by Outside Legal Counsel? ☐ Yes ☐ No
*Referrals to Outside Legal Counsel must be coordinated and approved by the DCSD Legal Dept.
Approving Attorney (and law firm if Outside Counsel) _____________________________
Comments: ____________________________________________________________________________
______________________________________________________________________________________