Agenda Item
1. Contract ~ Spend Limit Increase ~ RFP 24-557 ~ Supplemental Custodial Services ~ KleanPro Facility Services, LLC, Building Maintenance Services, Inc., American Facility Services, Inc. and Pinnacle Maintenance Services Inc., ~ Current Renewal #1 (Not to Exceed $3,000,000)
Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested that the DeKalb County Board of Education approve an increase in the spend limit of RFP 24-557 - Supplemental Custodial Services for the current renewal (#1) period, expiring May 20, 2026, in the not to exceed amount of $3,000,000 to:
KleanPro Facility Services LLC
Building Maintenance Services, Inc.
American Facility Services, Inc.
Pinnacle Maintenance Services Inc.
Why: The current renewal ( #1) does not expire until May 20, 2026, leaving a gap in funding until the approved renewal ( #2) is effective May 21, 2026. This request for additional funding is required immediately.
Approval of this request for additional funding allows DCSD to continue addressing the critical needs of staff and students in providing Supplemental Custodial Services district wide for both the Facilities Maintenance Department and the District’s E-SPLOST Capital Improvement Program on an as-needed basis, in a timely and cost-effective manner.
Details: On May 13, 2024, the Board of Education approved KleanPro Facility Services, LLC, Building Maintenance Services, Inc., American Facility Services, Inc., and Pinnacle Maintenance Services, Inc., as the most responsive and responsible offerors to provide supplemental custodial services district wide on an as-needed basis.
The upcoming renewal term (#2) was approved by the Board, March 9, 2026, and will become effective May 21, 2026.
This action leaves a funding gap with the current renewal term (#1 ( which was approved for $9,000,000 (May 12, 2025) requiring a request to increase the spend limit for this term by $3,000,000 for a total not to exceed $12,000,000.
Approval of this request will allow DCSD to continue providing critical supplemental custodial services by addressing the gap in funding. It is requested that the budget be increased by $3,000,000, to the current renewal term (#1) of the contract, expiring May 20, 2026.
Financial impact: The total contract amount for these services in the amount not to exceed $3,000,000 through May 20, 2026, will be allocated from the General Fund Budget, Deferred Maintenance:
(100-2600-541000-00011-7520-9990-8013-040-0000).
Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678-676-1470
Mr. Bobby Moncrief, Director of Facilities, Division of Operations, 678-676-1478
Effective: Upon Board Approval
Status: Pending Approval by the Office of Legal Affairs