Agenda Item
1. Contract ~ Spend Limit Increase ~ RFP 24-557 ~ Supplemental Custodial Services ~ KleanPro Facility Services, LLC, Building Maintenance Services, Inc., American Facility Services, Inc. and Pinnacle Maintenance Services Inc., ~ Current Renewal #1 (Not to Exceed $3,000,000)
Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested that the DeKalb County Board of Education approve an increase in the spend limit of RFP 24-557 - Supplemental Custodial Services for the current renewal (#1) period, expiring May 20, 2026, in the not to exceed amount of $3,000,000 to:
KleanPro Facility Services LLC
Building Maintenance Services, Inc.
American Facility Services, Inc.
Pinnacle Maintenance Services Inc.
Why: The current renewal ( #1) does not expire until May 20, 2026, leaving a gap in funding until the approved renewal ( #2) is effective May 21, 2026. This request for additional funding is required immediately.
Approval of this request for additional funding allows DCSD to continue addressing the critical needs of staff and students in providing Supplemental Custodial Services district wide for both the Facilities Maintenance Department and the District’s E-SPLOST Capital Improvement Program on an as-needed basis, in a timely and cost-effective manner.
Details: On May 13, 2024, the Board of Education approved KleanPro Facility Services, LLC, Building Maintenance Services, Inc., American Facility Services, Inc., and Pinnacle Maintenance Services, Inc., as the most responsive and responsible offerors to provide supplemental custodial services district wide on an as-needed basis.
The upcoming renewal term (#2) was approved by the Board, March 9, 2026, and will become effective May 21, 2026.
This action leaves a funding gap with the current renewal term (#1 ( which was approved for $9,000,000 (May 12, 2025) requiring a request to increase the spend limit for this term by $3,000,000 for a total not to exceed $12,000,000.
Approval of this request will allow DCSD to continue providing critical supplemental custodial services by addressing the gap in funding. It is requested that the budget be increased by $3,000,000, to the current renewal term (#1) of the contract, expiring May 20, 2026.
Financial impact: The total contract amount for these services in the amount not to exceed $3,000,000 through May 20, 2026, will be allocated from the General Fund Budget, Deferred Maintenance:
(100-2600-541000-00011-7520-9990-8013-040-0000).
Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678-676-1470
Mr. Bobby Moncrief, Director of Facilities, Division of Operations, 678-676-1478
Effective: Upon Board Approval
Status: Pending Approval by the Office of Legal Affairs
January 15, 2026
VIA EMAIL hangel@amfacility.com sperez@amfacility.com
American Facility Services, Inc.
1325 Union Hill Industrial Ct., Suite A
Alpharetta, GA 30144
ATTN: Harold Angel, Vice President
Reference: RFP 24-557 Supplemental Custodial Services – Renewal Request
Greetings:
The DeKalb County School District (“DCSD”) desires to renew the award of RFP 24-557 Supplemental Custodial
Services, for one (1) year on the same terms, conditions and pricing as set forth in the Agreement between DCSD
and American Facility Services, Inc. The purpose of this letter is to obtain American Facility Services, Inc.’s
acceptance of DCSD’s offer to renew the Agreement.
The renewal is subject to the DeKalb County Board of Education’s (“Board”) approval and will be effective May 21,
2026, through May 20, 2027. Of course, we will notify you once the Board has approved the renewal. DCSD
appreciates American Facility Services, Inc.’s consideration of this offer to renew the award of RFP 24-557.
If accepted, please submit a copy of your company’s proof of insurance reflecting the coverage(s) stated within the
original solicitation document, sign the acceptance below, and email both documents no later than Thursday,
January 22, 2026, to Latrice Brown at Latrice_Brown@dekalbschoolsga.org. Insurance policy or policies must be
maintained throughout the term of this agreement. A copy of the insurance requirements is included.
Best regards,
Carla L. Smith
Carla L. Smith
Executive Director
CLS/smg
c: Mr. Erick Hofstetter
Mr. Bobby Moncrief
Mr. Weyman Christopher
ACKNOWLEDGMENT
American Facility Services, Inc. hereby accepts DeKalb County School District’s offer to renew the award of RFP 24-
557 Supplemental Custodial Services, as set forth in the Agreement until May 20, 2027. American Facility Services,
Inc. understands that this acceptance is subject to the approval of the DeKalb County Board of Education.
____________________________________________ 01/20/2026
________________________
Authorized Signatory Date
Harold Angel
____________________________________________ Vice President
________________________
Name (Typed or Printed) Title of Authorized Signatory
Robert R. Freeman Administrative Complex
1701 Mountain Industrial Blvd | Stone Mountain, GA 30083
678.676.0110 | www.dekalbschoolsga.org