Agenda Item
iii. Contract ~ Renewal ~ RFP 25-608 ~ Education Logistics, Inc. (EDULOG) ~1 of 4 (Not to Exceed $640,000) ~ Updated 8.7.2026
Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested that the DeKalb County Board of Education approve the contract renewal of RFP 25-608 for K-12 Routing and Planning with GPS Integration System that includes developed software solutions for Education Logistics, Inc. (EDULOG) for a not-to-exceed amount of $640,000. This is renewal one of four (1 of 4).
Why: Approval of the renewal will allow the DeKalb County School District (DCSD) to continue utilizing Education Logistics, Inc.'s (EDULOG) K-12 Routing and Planning with GPS Integration System. The turnkey system provides critical transportation management tools, including routing and planning, GPS integration, parent and student notification services, student ridership tracking (RFID), fleet metric reporting, and transportation operational support. Approval of the contract renewal with EDULOG will provide a turnkey GPS Technology Solution System.
Details: Education Logistics, Inc. (EDULOG) provides a turnkey K-12 Routing and Planning with GPS Integration System as outlined in the original proposal documents.
Use of the all-inclusive GPS system will increase transportation efficiency with automated tracking of all school buses improving safety and reducing DeKalb County School District (DCSD) exposure to liability .
This is an all-inclusive contract with the scope of the contract including all duties necessary to meet the technical support service, systems integration, and business requirements.
Approval of this renewal will allow DCSD to continue utilizing EDULOG's routing, planning, GPS integration, parent notification, student ridership, and related transportation management solutions.
Financial impact: General Operating Fund Budget: 100.2700.573000.00011.7100.1320.8012.040.0000 (Not to Exceed $640,000)
Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678.676.1447
Mr. Raymond Stanley, Executive Director of Fleet & Transportation, Division, 678.898.8055
Mr. Bernando C. Brown, Director of Transportation, Division of Operations, 678.676.0090
Effective: Upon Board Approval
Status: Approved by the Office of Legal Affairs
CHRONOLOGY OF THE AGENDA ITEM
Contract Renewal – RFP25-608
Education Logistics, Inc. (EDULOG) –
K-12 Routing and Planning with GPS Integration System
Scope:
Contract Renewal to Education Logistics, Inc. (EDULOG) to provide K-12 Routing,
Planning and Management Software services in support of Dekalb County School
District’s transportation requirements.
Contract Term:
The DeKalb County Board of Education (“the Board”) approved the award of the
contract between DCSD and EDULOG, inc., August 11, 2025, for an initial one (1)
year term with for a Not to Exceed amount of $852,746.00, with three (3), one
(1) year renewal options subject to Board approval on a year-to-year basis.
The renewal terms are as follows:
• Contract Year 2, Renewal 1 (#1 of 4) – October 28, 2026, through October 29,
2027, Not to Exceed $640,000.
o This current agenda item seeks the Board of Education approval
for the first of four (1 of 4) one (1) year renewal options.
Background
Dekalb County School District has utilized EDULOG since 2020.
At its business meeting on Monday, January 13, 2020, the DeKalb County Board
of Education approved the award of RFP 19-752-050 to Education Logistics,
Inc. (EDULOG) to provide a comprehensive GPS Technology Solution System for
an initial one-year term, with four (4) one-year renewal options subject to annual
Board approval. The total contract term was five (5) years. RFP 19-752-050 was
subsequently renewed each year with Board approval from March 15, 2021,
through March 12, 2025.
With the final renewal for RFP 19-752-050 expiring in March 2025, DCSD opted to
utilize the 1GPA Cooperative Purchasing Agreement (Contract No. RFP 23-
17PV-03) with Education Logistics, Inc. (EDULOG) to provide a turnkey GPS
Technology System. At its business meeting, March 10, 2025, the Board approved
the use of the agreement for the period March 28, 2025, through March 27,
2026. Its initial use was for one (1) year with the option to renew upon expiration
of the first year.
DCSD subsequently issued its own solicitation, RFP 25-608 for K-12 Routing and
Planning. At its business meeting on Monday, August 11, 2025, the DeKalb
County Board of Education approved the award of RFP 25-608 – K-12 Routing
and Planning with GPS Integration System to Education Logistics, Inc.
(EDULOG) for the initial contract term of one (1) year, in an amount not to
exceed $852,746.