Convergint Quote

AID 2048108 · View on Simbli

Agenda Item

f. Physical Security Repair, Maintenance, and Emergency Services with Convergint Technologies, LLC (Not to Exceed $375,000) ~ Updated 8.6.2026

Summary: Presented by: Dr. Kermit Belcher, Chief Information Officer, Division of Information & Instructional Technology
Request: It is requested that the DeKalb County Board of Education approve physical security repair, maintenance, and emergency response services by Convergint Technologies, LLC for an amount not to exceed $375,000.
Why: This agreement is essential to ensure the continued operation, maintenance, and repair of the District’s physical security infrastructure, including access control systems, video surveillance cameras, intrusion detection systems, and related security technologies. These systems play a critical role in protecting students, staff, visitors, and District facilities.

Convergint Technologies has extensive experience supporting the District’s physical security environment and has provided installation, maintenance, repair, and emergency response services across numerous District locations. Continued support of these systems is necessary to maintain reliable operations, address equipment failures, respond to urgent security issues, and ensure the District’s security infrastructure remains functional and effective.
Details: The District maintains a complex physical security environment consisting of access control systems, video surveillance systems, intrusion detection systems, and associated infrastructure located throughout schools and administrative facilities. These systems require ongoing maintenance, routine repairs, emergency response services, and replacement of failed components to ensure continuous operation.

This agreement will provide for routine maintenance, break/fix services, troubleshooting, replacement of damaged or failed equipment, system diagnostics, emergency response services, and other related support necessary to maintain the District’s physical security environment. Services may include repairs to both legacy and recently deployed security systems as well as support for integrations between various security platforms.

The services provided under this agreement will help ensure that critical security systems remain operational, allowing the District to maintain a safe and secure learning and working environment for students, staff, and visitors.
Financial impact: General Funds: 100.2800.530000.00011.7600.9990.0308.070.0000
Contact: Dr. Kermit Belcher, Chief Information Officer, Division of Information & Instructional Technology, 678.676.1274
Effective: Upon Board Approval
Status: Approved by the Office of Legal Affairs
                                                                              1955 Evergreen Blvd, Duluth, Georgia 30096
                                                                                                   Mobile (404) 643-9113
                                                                                            paul.franco@convergint.com

                                                                              Prepared For:
                                                                              Dekalb County School District (“Customer” or
                                                                              “You”)
August 4, 2026                                                                Administrative and Instructional Complex
Quotation: PF00969947P                                                        1701 Mountain Industrial Blvd.
                                                                              Stone Mountain, Georgia 30083
State of Georgia Contract for Video, Access & Fire                            Attention:

     #99999-SPD0000172-006                                                   Reference: Security System Break-Fixes
Scope of Work
 Provide DCSD with break-fix service for security systems: video management system (Salient) and cameras, access control systems (Lenel
    OnGuard and Continental Access), and intrusion detection (Bosch, ELK, etc.). All parts and labor ($135/hour) shall adhere to the State of
    Georgia Contract for discounts and rates.
                                                                    Equipment Total                      $                         0.00
                                                                    Labor and Other Costs Total          $                   375,000.00
                                                                    Freight/Warranty                     $                         0.00
                                                                    Tax if Applicable                    $                         0.00
                            Signature                               Total Project Price                  $                   375,000.00
          Please Return to paul.franco@convergint.com


 By signing below or accepting the services described in this proposal, Customer accepts and agrees to
 this proposal, including the Terms and Conditions set forth in the Statewide contact #99999-
 SPD0000172-006, along with any addendums or exhibits that may be attached or referenced therein.
 Any additional or contrary terms, including on a Customer PO, are expressly rejected. By signing, you
 represent and warrant that you have authority to accept this proposal on behalf of Customer.
 REVIEW IMPORTANT PRODUCT SAFETY AND SERVICE INFORMATION PRIOR TO USING A
 CONVERGINT-INSTALLED SYSTEM: See the “IMPORTANT PRODUCT SAFETY AND SERVICE
 INFORMATION” documentation, available at convergint.com/terms.
                                             IMPORTANT NOTICE
You requested that Convergint provide you with certain security and safety products and services. By using these
products and services, you acknowledge that:
   Under no circumstances should Convergint-provided products and services be your sole method of security or
    safety. Effective security and safety require a multi-layered approach involving people, processes, and technologies.
    Convergint-provided products and services do not guarantee security or safety, will not detect or prevent all threats or risks
    all the time (including threats they are designed to detect), and will not ensure overall safety and security. You are ultimately
    responsible for your people, premises, and property, including for maintaining an effective response plan and promptly
    implementing your response plan in response to alarms or threats.
   All security products and services have limitations. No product or service can guarantee safety or security. It is your
    responsibility to ensure you are informed about product or service limitations and that you regularly test and validate the
    products and safety plans. Reach out to your Convergint account executive to learn how our support services can help.
    And if you have a service plan, you are responsible for promptly notifying Convergint in the event of any defect, malfunction,
    or performance issue with the products and services.
   Various factors can impact product performance. Selecting products and settings may involve tradeoffs between the
    level of security and safety on the one hand and speed, convenience, and cost on the other hand. Convergint can give you
    guidance, but you are ultimately responsible for selecting products and settings based on your organization’s risk profile
    and tolerance.
   The products are made by third-party manufacturers, not Convergint. You are bound by and must use, test, and
    maintain the products in accordance with the manufacturer’s terms and instructions. Convergint does not independently
    validate the accuracy of claims or statements made by manufacturers, and makes no assurances regarding their accuracy.
    You are responsible for using the products and services in compliance with laws and regulations applicable to you or as
    permitted in your jurisdiction.
   All products and services are governed exclusively by a final agreement. No advertisement, literature, brochure, website,
    or statements made during the sale process or otherwise (whether orally or in writing) should be interpreted as a promise,
    warranty, or other assurance.
   You have reviewed the “IMPORTANT PRODUCT SAFETY AND SERVICE INFORMATION” documentation, available at
    convergint.com/terms.



    Supply Chain Delays & Price Adjustments: Customer acknowledges that supply chain disruptions and shipping delays
    may occur for reasons beyond Convergint’s reasonable control and agrees to grant reasonable extensions for such delays.
    Pricing is based on current market conditions and excludes increases due to tariffs, duties, manufacturer-imposed
    surcharges, or other cost increases arising from trade policy, regulatory actions, or external factors beyond Convergint’s
    control. If such cost increases arise, Convergint will submit a formal change order, and Customer agrees to approve
    reasonable adjustments. Convergint will use commercially reasonable efforts to minimize such increases.