Agenda Item
ii. Contract ~ Renewal and Ratification ~ RFP 25-472 ~ Charter Bus Services (Not to Exceed $2,000,000)
Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested that the DeKalb County Board of Education approve the contract renewal and ratification of RFP 25-472 for the following Charter Bus Services:
Atlantic Transportation & Coaches LLC
Cooper Global
Friendship Tours, LLC
MTI Bus Company
R & W Motorcoach Samson Tours, Inc.
William Charters & Tours, LLC
Coast to Coast Tours, LLC
Eagle Christian Tours
Georgia Coach Lines, Inc.
Samson Tours, Inc.
The following ratification and renewal periods are subject to approval by the DeKalb County Board of Education:
Atlantic Transportation & Coaches LLC: May 21, 2026- May 20, 2027
Coast to Coast Tours, LLC: May 21, 2026- May 20, 2027
Cooper Global: May 21, 2026 - May 20, 2027
R&W Coach: May 21, 2026 - May 20, 2027
Samson Tours, Inc.: May 21, 2026- May 20, 2027
MTI Bus Company: May 21, 2026- May 20, 2027
Eagle Christian Tours: May 9, 2026- May 8, 2027
Friendship Tours, LLC: May 9, 2026- May 8, 2027
Georgia Coach Lines, Inc.: June 24, 2026- June 23, 2027
William Charters & Tours, LLC : May 6, 2026- May 5, 2027
Why: Approval of the ratification and renewal of RFP 25-472 Charter Bus Services will allow the District to continue utilizing commercial transportation carriers to support student activities and programs that exceed the 75-mile operational radius limitation of the DCSD Transportation Department.
Details: RFP 25-472 Charter Bus Services was originally approved by the Board of Education to provide charter transportation services for student activities, athletic events, academic competitions, and other district-sponsored programs requiring transportation beyond the operational capacity and mileage limitations of the DCSD Transportation Department. District staff have evaluated the performance, service reliability, responsiveness, and operational effectiveness of the approved vendors during the initial contract term and recommend renewal of the agreements for Year 2. These vendors have continued to provide transportation services in accordance with the requirements and expectations established in the RFP documents. This recommendation excludes Elite Tours of Atlanta (Allstate Tours LLC), which is not recommended for renewal under the Year 2 contract term.
The Not-to-exceed $2,000,000 request is based on the following aggregate historical costs incurred by local schools and DCSD departments:
FY23 $186,692.14
FY24 $278,006.47
FY25 $820,780.85
FY26 $1,244,808.71
This renewal and ratification is impacted by a legal determination to alter Excess Liability/Umbrella requirements and subsequent updating of COIs with existing vendors that exceeded the time needed for expiration and renewal. There is no record of any charges or services rendered during the ratification period.The Not-to-exceed $2,000,000 request is based on the following aggregate historical costs incurred by local schools and DCSD departments:
FY23 $186,692.14
FY24 $278,006.47
FY25 $820,780.85
FY26 $1,244,808.71
This renewal and ratification is impacted by a legal determination to alter Excess Liability/Umbrella requirements and subsequent updating of COIs with existing vendors that exceeded the time needed for expiration and renewal. There is no record of any charges or services rendered during the ratification period.
Financial impact: Purchase of services will continue to be paid by the local school or department utilizing the service and funded through multiple charge codes.
Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678.676.1447
Mr. Raymond Stanley, Executive Director of Fleet and Transportation, Division of Operations, 678.898.8055
Mr. Bernando C. Brown, Director of Transportation, Division of Operations, 678.676.0090
Effective: Upon Board Approval
Status: Approved by the Office of Legal Affairs
DATE (MM/DD/YYYY)
CERTIFICATE OF LIABILITY INSURANCE 07/10/2026
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES
BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED
REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.
IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject to
the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the
certificate holder in lieu of such endorsement(s).
CONTACT
PRODUCER
NAME: Dave Prigmore
PHONE FAX
American Transportation Insurance, Inc. (A/C, No, Ext): 800-849-5670 (A/C, No):
E-MAIL
P.O. Box 1846 ADDRESS: dave@aiaservices.com
INSURER(S) AFFORDING COVERAGE NAIC #
Loganville GA 30052 INSURER A : RLI Insurance Company 13056
INSURED INSURER B : Employers Assurance Company
Friendship Tours, LLC INSURER C :
3782 Robbie Glover Rd INSURER D :
INSURER E :
Awendaw SC 29429 INSURER F :
COVERAGES CERTIFICATE NUMBER: REVISION NUMBER:
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD
INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,
EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
INSR ADDL SUBR POLICY EFF POLICY EXP
LTR TYPE OF INSURANCE INSD WVD POLICY NUMBER (MM/DD/YYYY) (MM/DD/YYYY) LIMITS
✖ COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE $ 5,000,000
DAMAGE TO RENTED
CLAIMS-MADE ✖ OCCUR PREMISES (Ea occurrence) $ 100,000
MED EXP (Any one person) $ 5,000
A LGB0018122 09/15/2025 09/15/2026 PERSONAL & ADV INJURY $ 5,000,000
GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $ 5,000,000
PRO-
✖ POLICY JECT LOC PRODUCTS - COMP/OP AGG $ EXC
OTHER: $
COMBINED SINGLE LIMIT
AUTOMOBILE LIABILITY (Ea accident) $ 5,000,000
ANY AUTO BODILY INJURY (Per person) $
ALL OWNED
A AUTOS ✖ SCHEDULED
AUTOS LFB0021212 09/15/2025 09/15/2026 BODILY INJURY (Per accident) $
NON-OWNED PROPERTY DAMAGE
✖ HIRED AUTOS ✖ AUTOS (Per accident) $
UM/UIM $ 75,000
UMBRELLA LIAB OCCUR EACH OCCURRENCE $
EXCESS LIAB CLAIMS-MADE AGGREGATE $
DED RETENTION $ $
WORKERS COMPENSATION
AND EMPLOYERS' LIABILITY
✖ PER
STATUTE
OTH-
ER
Y/N
ANY PROPRIETOR/PARTNER/EXECUTIVE E.L. EACH ACCIDENT $ 1,000,000
B OFFICER/MEMBER EXCLUDED? N N/A EIG6291144 02/01/2026 02/01/2027
(Mandatory in NH) E.L. DISEASE - EA EMPLOYEE $ 1,000,000
If yes, describe under
DESCRIPTION OF OPERATIONS below E.L. DISEASE - POLICY LIMIT $ 1,000,000
A Physical Damage LFB0021212 09/15/2025 09/15/2026 Deductibles - Comp: $5,000, Coll: $5,000
DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required)
CERTIFICATE HOLDER CANCELLATION
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE
THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN
ACCORDANCE WITH THE POLICY PROVISIONS.
Dekalb County School District / Dekalb County Board of Education
Risk Management Department
AUTHORIZED REPRESENTATIVE
1701 Mountain Industrial Blvd
Stone Mountain GA 30083
© 1988-2014 ACORD CORPORATION. All rights reserved.
ACORD 25 (2014/01) The ACORD name and logo are registered marks of ACORD