EAP

AID 2045388 · View on Simbli

Agenda Item

a. Employee Assistance Program ~ EAP Contract Renewal Health Advocate Solutions, Inc. (Not to Exceed $162,000)

Summary: Presented by: Mrs. Tasha Davis Mills, Chief Human Resources Officer, Division of Human Resources
Request: It is requested that the DeKalb County Board of Education approve the renewal contract for EAP (Employee Assistance Program) Services to Health Advocate Solutions, Inc., for an amount not to exceed $162,000.
Why: The well-being of our employees directly impacts the health, culture, and productivity of our schools and central offices. While our school social workers play a vital role in supporting student wellness and crisis intervention, their scope of work is specifically limited to student services and does not extend to meeting the mental health or crisis needs of staff members.
Details: The Division of Human Resources is looking to renew the EAP counselor for the upcoming school year. The counselor will provide confidential, short-term, solution-focused individual consultations to the client's designated personnel at the primary location, aimed at assisting employees with emotional, family, personal, or work-related behavioral concerns. These consultations may include on-demand and scheduled counseling sessions in response to traumatic events, proactive one-on-one consultations, individual wellness activities, and wellness check-ins. Additionally, the counselor will coordinate and facilitate group sessions and activities in partnership with the Human Resources leadership team. Group consultations may encompass training and workshops on topics/content in line with the client's guidelines, group wellness activities, group wellbeing check-ins, group training, debriefing and onboarding sessions, as well as group creative interventions and practices. The expected timeline for the contract is August 2026-August 2027.
Financial impact: Charge code: 100.2300.530000.7400.9990.8010.060.0000
Contact: Mrs. Tasha Davis Mills, Chief Human Resources Officer, Division of Human Resources, 678.676.1200.
Status: Approved by the Office of Legal Affairs
                           AMENDMENT ONE
                               TO THE
         LIFE & EMOTIONAL HEALTH ON-SITE SERVICES AGREEMENT
                           BY AND BETWEEN
                    DEKALB COUNTY SCHOOL DISTRICT
                                 AND
                   HEALTH ADVOCATE SOLUTIONS, INC.

This Amendment One (“Amendment”) is entered into as of July 15, 2026 (the
“Amendment Effective Date”) by and between Dekalb County School District (“Client”)
and Health Advocate Solutions, Inc. (“Health Advocate”) (each a “Party” and
collectively, the “Parties”) and is intended to modify the terms and conditions under the
Agreement (defined below).

WHEREAS, the Parties entered into that certain Life & Emotional Health On-Site
Services Agreement dated August 6, 2025 (the “Agreement”), pursuant to which Health
Advocate agreed to provide Onsite Counselor Services; and

WHEREAS, pursuant to Section 2(a) of the Agreement, the current term of the Agreement
is set to renew on August 6, 2026; and

WHEREAS, the Parties desire to continue the Services provided under the Agreement for
an additional twelve (12) month term;

NOW, THEREFORE, in consideration of the mutual covenants and undertakings
contained herein and intending to be legally bound, the Parties agree as follows:

1. Term / Termination:

   a. Effective August 6, 2026, the Term of the Agreement shall renew for an additional
      one (1) year Term and shall continue through August 5, 2027. Except as expressly
      set forth herein, the renewal provisions of Section 2(a) of the Agreement shall
      remain unchanged.

2. Terms and Conditions:

   a. This Amendment, together with the Agreement, constitutes the entire
      understanding between the Parties relating to the subject matter herein and
      supersedes any and all prior agreements, arrangements or understandings
      relating to the subject matter hereof.

   b. In the event of any a conflict between the terms and conditions of the Agreement
      and the provisions of this Amendment, this Amendment shall take precedence.
      Any capitalized term not otherwise defined in this Amendment shall have the
      meaning ascribed to it in the Agreement. Other than as modified and
      supplemented herein, the Agreement shall remain in full force and effect.
   c. Counterparts. This Amendment may be executed in counterparts, each of which
      shall be deemed an original and all of which shall constitute one and the same
      instrument. Executed signatures transmitted electronically, including PDF or other
      electronic means, shall be deemed original signatures and shall be fully effective
      and binding upon the Parties.


IN WITNESS WHEREOF, the Parties hereto, through their duly authorized officers, have
executed this Amendment as of the Effective Date set forth above.

 For Dekalb County School District:         For Health Advocate Solutions, Inc.:



 Signature: ________________________        Signature: ________________________

 Name: ___________________________          Name: David Vandeveer

 Title: ____________________________        Title: Chief Revenue Officer

 Date: ____________________________         Date: ____________________________




Health Advocate Amendment 07/2026