Proposal- 2026-7065 Montclair Elementry School Cooling Tower Coil Change with Labor and material with Alternative Pricing

MONTCLAIR ELEMENTARY SCHOOL - COOLING
TOWER COIL CHANGE
THERMAL CONCEPTS
BY: JAWAHAR KACHWALLA




                        PREPARED FOR: JUSTIN THURMAN
                          HVAC • DUCTWORK • REFRIGERATION • CMC1251535
           Office Phone 770-727-5000 – Office Fax 770-837-3476 - Sales@5-sm.com

                                                                       DATE:     05-21-2026

     Justin Thurman                                                      QUOTE: 2026-7065
     Dekalb County School District - 5 Seasons Mechanical                SITE ADDRESS:
     1701 Mountain Industrial Boulevard                                  Montclair Elementary School
     Stone Mountain, GA, 30083                                           1680 Clairmont Pl NE
     Phone: 4044037811                                                   Atlanta, GA, 30329

      We propose to furnish material and labor, complete in accordance with specifications below for the sum of
                                              150,000.00.00 Dollars.

Scope of Work: PFI-0412N-3D2DS-H2 Coil casing section replacement (1-Cell Only)
 We are proposing the following scope of work listed below for the replacement of the serpentine coil bundle
module.
 Item #1: Mobilize and Set Up Job site
 c. Set up all project equipment and tools in the designated work area.
 d. Receive delivery of the coil bundle module.
 e.Disconnect / remove any electrical conduit that may interfere with the coil module replacement in advance of
the replacement.
 a. Disconnect the inlet and outlet piping connections from the coil section.
  c. Disconnect and unbolt the existing coil bundle module section in preparation for removal.
   Disposal shall be provided by 5 season L.L.C..
 f. Hoist the new coil bundle module section into place on the existing fluid cooler and bolt into place.
g. Weld new flanges onto the coil bundle inlet and outlet connections (if applicable).
 h. Bolt the new flanges to the existing piping supply and discharge lines with new bolt and gasket kits.
i. Fill the new coil module section with water to test for leaks.
 j.DCSD shall consult their local water treatment vendor to ensure proper water treatment program is
implemented after start-up.
 k. Verify the distribution spray system is properly seated and drift eliminators are tightly installed.
 l. Turn the unit back over to the customer for commissioning.
 m. Note: If the inlet and outlet connections need to be re-insulated, new insulation services shall be supplied
and installed by 5 season.
Item # 3: Job site Cleanup & Demobilize
Delivery 12 Week from the date of Placing the Order
Warranty : 1 Year from installation

Alternative Coil replacement by Other with labor and Material : $123,553.00

Model: BAC PFI-0412N-6D1ES-H2 SN: 17023-101 Replacement Coil Section: We will provide and
replacement coil Section for above BAC tower
                5 SEASONS STANDARD TERMS, CONDITIONS AND EXCLUSIONS ARE PART OF THIS PROPOSAL.
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• Water Temp: 10-degree delta
• Replacement coil section designed to match existing.
 • The lead time for replacement coil is 8- weeks.
 • Original fan section reused • We will provide crane
 • Old section will be removed from site for disposal
• Provide material and labor for the above scope
• Protect all work surfaces when required
• Clean up work area (broom clean) • We will provide crane and/or forklift if required

• Isolate cooling tower for work
• Perform all necessary lock-out tag-out processes
• Provide staging area for supplies and materials as required
• Perform all electrical disconnects and reconnects if required
 • Disconnect & reconnect all piping connections if required

Notes and Exceptions
 • Labor: Standard rate. All work to be performed during regular business hours M-F
 • Any issues if found outside of this scope will be reported and subject to additional cost
• Lead time: 8-weeks
• Freight Included • Tax Included
Warranty 2 Years labor and Manufacturer Material Warranty

Alternative Price : $123,553.00 dollars


AMENDMENTS & SPECIAL PROVISIONS: No Major work on the electrical panels will be done by 5 Seasons
Mechanical L.L.C.


                                   Any Code Upgrades or Wind Load Calculations Are Excluded


                                                   TOTAL BID: 150,000 Dollars

  Payment to be made as follows:      Net 30 days
  Acceptance of Proposal                        This proposal may be withdrawn if not accepted by 05/26/2026.
  The above prices, specifications and
  conditions are satisfactory and are hereby
  accepted. You are authorized to do the                                 Jawahar Kachwalla
  work as specified. Payment will be made as                             Accounts Manager
  stated above.


      Date of Acceptance   {{Signature Date}}                Signature   {{Contact Signature}}


                                                         Printed Name    Justin Thurman




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TERMS & CONDITIONS:

UNLESS SPECIFICALLY INDICATED ELSEWHERE, THIS PROPOSAL IS SUBJECT TO THE FOLLOWING TERMS &
CONDITIONS:
 1.   Customer Responsibilities
      Customer shall operate all systems and equipment in accordance with the Manufacturer’s instructions as modified
      or expanded by 5 Seasons ; promptly notify 5 Seasons of any unusual operating conditions; permit 5 Seasons ’s
      personnel the use of common building maintenance tools, such as ladders; permit only 5 Seasons ’s personnel to
      work on the subject equipment; and provide proper and safe access. All warranties, specific or implied, shall be
      void if any work, including maintenance, is performed by anyone other than 5 Seasons employees.
 2.   Payment Terms
      Terms of payment are Net 10 days. Late charges may be assessed at 1.5% per month on past due balances.
      Applicable taxes are not included. Should payments be received after 60 days, 5 Seasons may stop all work
      under this Agreement and/or cancel the Agreement, and the entire Agreement price shall become due and
      payable.
 3.   Annual Pricing Adjustments
      The annual Agreement price shall increase by 3% on each renewal date. In the event of extraordinary cost
      increases due to tariffs, supply chain disruptions, pandemics, or other conditions beyond 5 Seasons ’s control, 5
      Seasons reserves the right to apply additional price adjustments upon thirty (30) days’ written notice to
      Customer.
 4.   Unavailability & Loss
      5 Seasons is not responsible for loss or damage caused by unavailability of equipment, components, or material
      for whatever reasons, including forces of nature, inaccessibility to premises, negligence by Customer or others,
      inadequate system design, vandalism, or other causes beyond 5 Seasons 's control.
 5.   Dispute Resolution & Escalation
      Both parties shall seek to avoid litigation. In the event of a dispute, the matter shall first be escalated to the Project
      Manager or designated representative, then to Senior Management of both parties. If not resolved within thirty
      (30) days, the matter shall proceed to non-binding mediation before legal action. Any legal actions must be
      commenced within one year, or earlier if required by law, from the date the cause of action occurred. The
      successful party shall be awarded reasonable attorneys’ fees, litigation or arbitration costs, and collection costs.
      All legal action shall be filed within the county where the work was performed.
 6.   Hazardous Materials – Customer Disclosure
      It is the Customer’s obligation to inform 5 Seasons of the existence of any hazardous material at the jobsite. In
      accordance with OSHA’s Hazard Communication Standard Regulations, Customer shall provide 5 Seasons all
      relevant Material Safety Data Sheets (MSDS).
 7.   Hazardous Materials – Work Suspension
      5 Seasons ’s responsibility excludes the identification, removal, or abatement of asbestos, mold, mildew, or other
      hazardous substances. If such substances are encountered, 5 Seasons shall promptly notify Customer. All work
      shall immediately cease and shall not recommence until written documentation confirming abatement has been
      performed is provided to 5 Seasons .
 8.   Access & Operations
      Customer shall provide reasonable means of access to all serviced devices. Normal day-to-day operations such
      as starting, stopping, and resetting equipment are not included. 5 Seasons shall be permitted to start and stop
      equipment during the time of service. 5 Seasons will work with the Customer to minimize interruptions.
 9.   Agreement Term & Cancellation
      This Agreement shall begin on the effective date and continue year to year unless discontinued by either party
      with thirty (30) days’ prior written notice. In the event of early cancellation, all prorated charges and penalties, if
      any, shall be promptly paid by Customer.
10.   Force Majeure & Emergencies
      5 Seasons and Customer agree that conditions beyond 5 Seasons ’s reasonable control, including but not limited

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      to strikes, fires, war, inclement weather, supplier delays, tariffs, pandemics, acts of government, or other
      contingencies, may render performance impractical. 5 Seasons shall not be liable for special or consequential
      damages, except as required by law for personal injury. Liability shall not exceed the Agreement price paid. In an
      emergency materially affecting Customer’s operations, 5 Seasons will make commercially reasonable efforts to
      provide expedited service. Such emergency service may be subject to overtime labor rates, expedited shipping,
      and other surcharges, which Customer agrees to pay when requested or required.
11.   Taxes & Government Charges
      Customer shall pay 5 Seasons , in addition to the annual Agreement price, the amount of all present and future
      taxes or government charges now or hereafter imposed with respect to the transfer, use, ownership, or
      possession of equipment, exclusive of ordinary personal property taxes assessed against 5 Seasons .
12.   Price Escalation – Tariffs, Supply Chain, Pandemics
      Agreement pricing is based on current costs for labor, materials, equipment, and freight. In the event of material
      cost increases beyond 5 Seasons ’s control, including but not limited to tariffs, supply chain disruptions,
      pandemic-related impacts, or extraordinary inflation, 5 Seasons reserves the right to adjust the Agreement price
      upon fifteen (15) days’ written notice. Customer may elect to terminate the affected portion of the Agreement if it
      does not accept such adjustment.
13.   Extra Services – Customer Responsibility
      Customer shall assume responsibility and pay extra for all services and material required due to electrical power
      failure, low voltage, burned out fuses, low water pressure, corrosion, lightning strikes, or any items listed in the
      Exclusions.
14.   Compliance Costs
      Customer is responsible for the cost of additional equipment, safety tests, or design corrections as recommended
      or required by insurance companies, state, municipal, or governmental authorities.
15.   Scope of Work
      Only the materials specifically listed in the service details section of this Agreement are included. All other
      materials or equipment replacements are to be paid for by the Customer if authorized.
16.   Condition of Equipment
      Equipment covered must be fully operational and in satisfactory condition. Upon the first visit, any equipment in
      need of repairs shall be reported to Customer. If repairs are not authorized within thirty (30) days, 5 Seasons ’s
      coverage of that equipment will be removed.
17.   Normal Working Hours
      All work covered shall be performed during normal working hours, 8:00 am to 4:30 pm, Monday through Friday,
      excluding legal holidays.
18.   Contract Service Rate
      Contract Service Rate means 5 Seasons ’s per-hour straight time rate, discounted. Any work performed outside
      normal working hours shall be billed at 1.5 times the discounted rate.
19.   Service Call Charges
      All service calls are charged portal-to-portal from the service mechanic’s previous location, with a minimum two
      (2) hour labor charge.
20.   Authorization of Additional Work
      Any additional work not specifically stated shall only be performed upon Customer authorization. Oral or written
      authorization shall be mutually acceptable. Unless Customer advises 5 Seasons in writing of authorized
      employees and cost limitations, Customer agrees that any of its employees may authorize additional work.
21.   Additional Work – Pricing
      All additional work, unless quoted otherwise, shall be performed on a time and material basis. Signature of
      Customer’s representative on 5 Seasons ’s Work Order shall constitute acceptance and authorization for
      payment.
22.   Right to Discontinue
      5 Seasons reserves the right to discontinue this Agreement at any time, without notice, if payments have not
      been made as agreed.



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23.     Data & Service Records
        Upon request, 5 Seasons shall provide Customer with access to service records, equipment history, and
        maintenance data related to this Agreement to assist with compliance, forecasting, and asset management.

24.     Trip Charge
        A standard trip charge of $75.00 per visit will be applied to service calls to cover dispatch and travel costs.
        Customers with an active service agreement will receive a discounted trip charge of $60.00 per visit.




Exclusions
UNLESS SPECIFICALLY INDICATED ELSEWHERE, THIS PROPOSAL DOES NOT INCLUDE MATERIALS, LABOR,
AND EQUIPMENT FOR THE FOLLOWING:
Air balance. Annual / 10-year inspections or overhauls. Air dryers. Anything beyond normal maintenance inspections.
Any part of the water system except pumps, excluding those extending below ground level. Building code upgrades.
Circuit breakers. Cleaning of towers, evaporator or condenser coils or removal of coils for cleaning, chiller tube cleaning
and heat exchangers. Cleaning of environmental contaminants, including but not limited to, mold, mildew and sick
building syndrome. Compressors. Condensate pumps. Condensate main drain lines. Condensate drain lines beyond the
drain outlet of covered equipment. Condensers or chillers are subjected to internal water damage or repairs to other parts
of the system as a result of water entering from the condenser or the evaporator. Chiller condenser/evaporator tubes.
Control boards. Control systems for any mechanical system. Cooling tower repairs other than those done to components
with moving parts. Cranes, lifting equipment, any special rigging costs. Design changes. Disconnect switches. Doors.
Drain lines, main, sanitary, waste. Drip pans. Ductwork or repairs to ductwork. Duct cleaning. Duct detectors for smoke,
heat, or air-flow. Electrical work due to power outages, blackouts, brownouts. Electric motor starters, motor controls,
motor controllers, blown fuses, power wiring, low voltage wiring, or any failure resulting from any cause other than normal
mechanical maintenance. Electronic and/or electromechanical control boards. EMS systems and all related components.
Fire alarm systems. Freight and handling charges. Gaskets, glass, grilles, hardware, ice bins, insulation. Insurer covered
internal or external parts. Internal chiller water damage. Motors of 30 horse power and over. Operator or customer
misuse or negligence. Painting and patching of any kind. Pneumatic systems. Piping. Pumps of 30 horse power and
over. Refrigerants or reclaiming of same. Refrigerant leaking into the waterside of the system or water leaking into the
refrigerant side of the system. Relocation of equipment. Removal of hazardous materials or waste. Repairs necessitated
due to rust, corrosion, erosion, or deterioration. Repairs to any part of the cooling system subjected to damage due to the
use of well water, salt water, brackish water, or inadequate or faulty chemical treatment. Repairs or replacement of items
not normally maintained such as, but not limited to, ductwork, grilles, piping, gauges, thermometers, thermostats,
structural supports, valves, casings, cabinets, tower fill, slats, basins, hydronic and pneumatic piping. Repairs due to
inadequate or fluctuating conditions of utilities. Repairs due to losses or damages as a result of fire, water, windstorm,
vandalism, theft, riots, civil commotion, Acts of God, strikes, lockouts, picket lines, machine shop service, or anything
beyond the normal mechanical maintenance. Replacement of worn out or obsolete equipment and/or internal or external
parts, labor and materials covered by an insurer, design changes, relocation of equipment and major cooling tower
overhauls. Shelving. Smoke exhaust systems and all component parts of such systems may be exist. Variable frequency
drives (VFD’s). VAV boxes. Vibration isolators or sound traps. Water systems and water treatment of any kind.




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