Agenda Item
v. Contract Award ~ Cooperative Agreement ~ OMNIA Partners Cooperative Contract # EV2516 ~ KONE, Inc. ~ Elevator, Escalator, Chairlift and Platform Lift Maintenance, Repair and Modernization Services (Not to Exceed $1,500,000) ~ Updated 8.7.2026
Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested that the DeKalb County Board of Education approve a contract award to KONE, Inc. for the use of the OMNIA Partners Cooperative Contract No. EV2516, between the DeKalb County School District ("DCSD") and KONE, Inc. for elevator, escalator, chairlift and platform lift maintenance, inspection, repair, modernization, replacement parts, and related services in accordance with the terms and conditions contained therein, not to exceed $1,500,000. The new contract agreement between DeKalb County School District and KONE, Inc. shall be effective from the execution date, through August 2027.
Why: Approval of the use of the Cooperative Agreement with KONE, Inc. through OMNIA Partners will provide comprehensive elevator, escalator, chairlift and platform lift inspection, preventive maintenance, repair, modernization, emergency services, testing, replacement parts, and related support services on a time-and-material basis throughout the District. Under this contract, KONE, Inc. shall furnish all management, labor, supervision, equipment, materials, replacement parts, testing, and technical expertise necessary to maintain the District's vertical transportation equipment in a safe and operational condition.
Details: The Division of Operations requests approval to utilize the OMNIA Partners Cooperative Contract EV2516 with KONE, Inc. to provide district wide maintenance and repair services for elevators, escalators, wheelchair lifts, chairlifts, and platform lifts.
Services available under this agreement include, but are not limited to:
Preventive maintenance
Annual inspections and testing
Emergency repairs
Entrapment response (24 hours/day, 7 days/week)
Modernization projects
Replacement equipment
Replacement parts
Software and monitoring services
Technical support
Code compliance upgrades
Repair labor
Equipment assessments
On May 1, 2018, OMNIA RFP # EV2516 was issued for Elevator and Escalator Maintenance and Repair Services from which the Supplier - KONE, Inc. was awarded a contract based on their proposal to the RFP (Request for Proposal).
The initial contract effective date between OMNIA and KONE, Inc. was December 1, 2018, through November 30, 2024. The initial term was a six (6) year agreement December 1, 2018, through November 30, 2024, with the option to renew for five (5) additional one -year (1) periods through November 30, 2029. Through Amendment No. 1, issued July 2, 2024, OMNIA partners extended its contract with KONE, Inc. through November 30, 2029. At this time, DCSD requires a new supplemental agreement with KONE, Inc. that will be based on the OMNIA_EV2516 Amendment No. 1.
DCSD utilized the cooperative agreement with KONE, Inc. from November 11, 2022, through November 30, 2024, as an initial one (1) year with four (4) - one (1) year renewals, through its own Agreement for Services (attached).
DCSD requests approval to use the cooperative agreement (between OMNIA and KONE, Inc.) under Amendment No.1 to Contract #EV2516 as a new contract with a one (1) year contract term with subsequent renewals (as supported by the availability of the OMNIA cooperative contract) and approved by the Board on an annual basis. The new contract agreement between DeKalb County School District and KONE, Inc. shall be effective from the execution date, through August 2027.
Financial impact: General Fund, Deferred Maintenance: 100.2600.543013.00011.7520.9990.8013.040.0000. Not to exceed $1,500,000.
Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678.676.1470
Mr. Keith L. Ball, Executive Director of Capital Improvements & Facilities, Division of Operations, 404.234.6985
Effective: Upon Board Approval
Status: Approved by the Office of Legal Affairs
DocuSign Envelope ID: 57032158-65AA-4330-9729-BA59045A8D33
KONE Internal
FACILITY REPAIR CONTRACT
AMENDMENT NO. 1
PROJECT/CONTRACT NO. EV2516 Elevator and Escalator Maintenance and Repair Services
General Services Department
This amendment is between KANSAS CITY, MISSOURI, a constitutionally chartered municipal
corporation (City), and Kone, Inc. (Contractor). The parties amend the Contract entered into on
December 1, 2018, as follows:
Sec. 1. Sections Amended. The Contract is amended as follows:
1. Updating Exhibit 3-National Pricing Rates from 2024-2029.
Sec 2. Term of Contract and Additional Periods
A. Initial Term. The initial term of this Contract shall begin on December 1, 2018, and shall
end on November 30, 2029 for a eleven (11) year term. The Manager of Procurement
Services is authorized to enter into an amendment of this contract with the CONTRACTOR
to extend the term of this contract and time of performance for this contract.
B. Transition Term. Notwithstanding the expiration of the initial term or any subsequent term
or all options to renew, CONTRACTOR and CITY shall continue performance under this
Contract until the CITY has a new contract in place with either CONTRACTOR or another
provider or until the CITY terminates the Contract.
C. The products and services which are subject to this Contract may be covered by a separate
maintenance agreement (see Exhibit 4). The term of the maintenance agreement shall be
governed by that document and may extend beyond the expiration date of this Contract
D. City funding for this contract is annually appropriated per each department’s budget on
May 1st of each year. CITY shall not have any financial obligations to Contractor under
this amendment until the CITY issues a Purchase Order to Contractor. Contractor shall not
provide any services in excess of the dollar amount contained in any Purchase Order and
Contractor shall not be entitled to any payment in excess of the dollar amount of the
Purchase Orders from CITY.
Sec. 2. Sections not Amended. All other sections of the Contract shall remain in full force and effect.
Facility Repair Contract Amendment 102413 1 of 2 Contract Central
DocuSign Envelope ID: 57032158-65AA-4330-9729-BA59045A8D33
KONE Internal
Sec. 3. Authorization. If the amount of the original Contract plus the amount of any amendments to
the original Contract total over $1,200,000.00, then this amendment requires City Council or Park
Board authorization. Notwithstanding the foregoing, City Council or Park Board authorization is not
required if (1) the total amount of the original Contract plus the amount of any amendments to the
original Contract are within ten percent (10%) of the maximum amount authorized by the City Council
or the Park Board or (2) a previous ordinance or resolution authorized amendments without further
City Council or Park Board approval.
Sec. 4. Effectiveness; Date. This amendment will become effective when all the parties have signed
it. The date this amendment is signed by the last party to sign it will be deemed the date of this
amendment.
Each party is signing this amendment on the date stated opposite that party’s signature.
CONTRACTOR
I hereby certify that I have authority to execute this
document on behalf of Contractor
Date:
By: Michael Lynch
Title: Key Account Manager
KANSAS CITY, MISSOURI
6/25/2024
Date:
By:
Title: Chief Procurement Officer-Manager of Procurement
6/25/2024
Approved as to form:
7/2/2024
Assistant City Attorney
Facility Repair Contract Amendment 102413 2 of 2 Contract Central