Agenda Item
a. Ratification and Contract Renewal ~ Professional Architectural & Engineering Services ~ RFQu 24-752-017 ~ Contract Renewal #2 of 4 (Not to Exceed $10,000,000)
Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations and
Mr. Darrell Stallings, Chief of Capital Improvements, Division of Operations
Request: It is requested that the DeKalb County Board of Education approve the ratification and renewal of (#2 of 4) contract renewals for RFQu 24-752-017 for Professional Architectural & Engineering Services in the not to exceed amount of $10,000,000. Ratification is required from June 1, 2026.
BRPH Architects Engineers
CDH Partners, Inc.
Chapman Griffin Lanier Sussenbach Architects, Inc. (CGLS)
Collins, Cooper, Carusi Architects,
Cooper Carry, Inc.
Corgan
Croft & Associates, PC
DAG Architects
Foreman Seeley Fountain Inc.
Gardner Spencer Smith Tench & Jarbeau (GSST&J)
Goodwyn, Mills, and Cawood LLC, (GMC)
KHAFRA Engineering
Lyman Davidson Dooley, Inc.
Manley Spangler Smith Architects -PBK Architects, (MSSA-PBK)
PGAL, Inc.
Raymond Engineering -Georgia, Inc.
Smallwood, Reynolds, Stewart, Stewart & Associates, Inc.
MOSA Architects
SRJ Architects
Stanley Love-Stanley PC
Sy Richards, Architects Inc
Why: This request is a ratification and contract renewal for the above firms to provide Professional Architectural & Engineering Services throughout DeKalb County School District (“DCSD”) on an as-needed basis for various remodeling, renovations, life safety, maintenance and repair projects, for both SPLOST and Non-SPLOST projects. This request extends the agreement for an additional year, (with ratification) effective June 1, 2026, through May 30, 2027.
Details: On May 6, 2024, the Board of Education approved the award of contract RFQu 24-752-017 for Professional Architectural & Engineering Services on an as-needed basis for various remodeling, renovations, life safety, maintenance and repair projects, for SPLOST and Non-SPLOST projects for the Facilities/Maintenance Department and the SPLOST program. This recommendation is for the second of four (#2 of 4) one (1) year contract renewal options.
Financial impact: The total contract amount for these services, in an amount not to exceed $10,000,000, will be allocated from the various General Fund Budget and ESPLOST charge codes. Board Policy DJE requires the Board of Education to approve the expenditure of any vendor that provides goods and/or services to the school system that may exceed $100,000.00 in purchases for the fiscal year. All single projects over the $100,000.00 threshold will be presented to the Board for formal approval in accordance with Board policy.
Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678.676.1376
Mr. Darrell Stallings, Chief of Capital Improvements, Division of Operations, 678.676.1419
Effective: Upon Board Approval
Status: Pending Approval by the Office of Legal Affairs
CHRONOLOGY OF THE AGENDA ITEM
RFQu 24-752-017
Professional Architectural and Engineering Services -
Contract Ratification and Renewal -2 of 4
Scope:
Approval of contract ratification and renewal for RFQu 24-752-017 to provide
architectural and engineering services throughout the district on an as-needed basis.
as specified in the bid documents.
Contract/ Renewal Terms
The DeKalb County Board of Education (“the Board”) approved the award for an
initial one (1) year term for a Not to Exceed amount of $10,00,000 with four (4),
one (1) year options to renew subject to Board approval on a year-to-year basis.
The renewals terms are as follows:
• Contract Year 3, Renewal #2 (2 of 4) – June 1, 2026, through May
30, 2027, Not to Exceed $10,000,000.
o The current agenda item seeks the Board of Education
approval for the second of four (2 of 4) one (1) year award
renewal options.
Ratification is required from June 1, 2026.
Solicitation Process
A formal Request for Qualifications (RFQu) was issued on December 14, 2023, for
Professional Architectural/Engineering Services. On February 1, 2024, proposals were
received from twenty-one (21) firms. All twenty-one (21) of the responsive firms
were recommended for the award of this contract. On May 6, 2024, The DeKalb
County Board of Education approved the award of RFQu 24752-017 for Professional
Architectural & Engineering Services to all twenty-one (21) firms in the not to exceed
amount of $10,000,000.
Award Process
It is requested that the Board approve the ratification and renewal of the second of
four (#2 of 4) contract renewals for RFQu 24-752-017 for Professional
Architectural & Engineering Services in the not-to-exceed amount of
$10,000,000 to:
• BRPH Architects Engineers • Croft & Associates, PC
• CDH Partners, Inc. • DAG Architects
• Chapman Griffin Lanier • Foreman Seeley Fountain
Sussenbach Architects, Inc. Inc.
(CGLS) • Gardner Spencer Smith
• Collins, Cooper, Carusi Tench & Jarbeau (GSST&J)
Architects, • Goodwyn, Mills, and Cawood
• Cooper Carry, Inc. LLC, (GMC)
• Corgan • KHAFRA Engineering
• Lyman Davidson Dooley, Inc. • Smallwood, Reynolds,
• Manley Spangler Smith Stewart, Stewart &
Architects -PBK Architects, Associates, Inc.
(MSSA-PBK) • MOSA Architects
• PGAL, Inc. • SRJ Architects
• Raymond Engineering - • Stanley Love-Stanley PC
Georgia, Inc. • Sy Richards, Architects Inc.