Agenda Item
a. Ratification and Contract Renewal ~ Professional Architectural & Engineering Services ~ RFQu 24-752-017 ~ Contract Renewal #2 of 4 (Not to Exceed $10,000,000)
Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations and
Mr. Darrell Stallings, Chief of Capital Improvements, Division of Operations
Request: It is requested that the DeKalb County Board of Education approve the ratification and renewal of (#2 of 4) contract renewals for RFQu 24-752-017 for Professional Architectural & Engineering Services in the not to exceed amount of $10,000,000. Ratification is required from June 1, 2026.
BRPH Architects Engineers
CDH Partners, Inc.
Chapman Griffin Lanier Sussenbach Architects, Inc. (CGLS)
Collins, Cooper, Carusi Architects,
Cooper Carry, Inc.
Corgan
Croft & Associates, PC
DAG Architects
Foreman Seeley Fountain Inc.
Gardner Spencer Smith Tench & Jarbeau (GSST&J)
Goodwyn, Mills, and Cawood LLC, (GMC)
KHAFRA Engineering
Lyman Davidson Dooley, Inc.
Manley Spangler Smith Architects -PBK Architects, (MSSA-PBK)
PGAL, Inc.
Raymond Engineering -Georgia, Inc.
Smallwood, Reynolds, Stewart, Stewart & Associates, Inc.
MOSA Architects
SRJ Architects
Stanley Love-Stanley PC
Sy Richards, Architects Inc
Why: This request is a ratification and contract renewal for the above firms to provide Professional Architectural & Engineering Services throughout DeKalb County School District (“DCSD”) on an as-needed basis for various remodeling, renovations, life safety, maintenance and repair projects, for both SPLOST and Non-SPLOST projects. This request extends the agreement for an additional year, (with ratification) effective June 1, 2026, through May 30, 2027.
Details: On May 6, 2024, the Board of Education approved the award of contract RFQu 24-752-017 for Professional Architectural & Engineering Services on an as-needed basis for various remodeling, renovations, life safety, maintenance and repair projects, for SPLOST and Non-SPLOST projects for the Facilities/Maintenance Department and the SPLOST program. This recommendation is for the second of four (#2 of 4) one (1) year contract renewal options.
Financial impact: The total contract amount for these services, in an amount not to exceed $10,000,000, will be allocated from the various General Fund Budget and ESPLOST charge codes. Board Policy DJE requires the Board of Education to approve the expenditure of any vendor that provides goods and/or services to the school system that may exceed $100,000.00 in purchases for the fiscal year. All single projects over the $100,000.00 threshold will be presented to the Board for formal approval in accordance with Board policy.
Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678.676.1376
Mr. Darrell Stallings, Chief of Capital Improvements, Division of Operations, 678.676.1419
Effective: Upon Board Approval
Status: Pending Approval by the Office of Legal Affairs
DATE (MM/DD/YYYY)
CERTIFICATE OF LIABILITY INSURANCE 10/1/2026 5/18/2026
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES
BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED
REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.
IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed.
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this certificate does not confer rights to the certificate holder in lieu of such endorsement(s).
CONTACT
PRODUCER Lockton Companies, LLC
NAME: Jack Gilman
DBA Lockton Insurance Brokers, LLC in CA PHONE
(816) 381-3687 FAX
(A/C, No, Ext): (A/C, No):
CA license #0F15767 E-MAIL
444 W. 47th St., Ste. 900 ADDRESS: jack.gilman@lockton.com
Kansas City MO 64112-1906 INSURER(S) AFFORDING COVERAGE NAIC #
(816) 960-9000 kcasu@lockton.com INSURER A : Zurich American Insurance Company 16535
INSURED
COLLINS COOPER CARUSI ARCHITECTS, INC INSURER B : National Fire and Marine Insurance Co 20079
1566082 3391 PEACHTREE RD NE INSURER C : American Guarantee and Liab. Ins. Co. 26247
ATLANTA, GA 30326 INSURER D :
INSURER E :
INSURER F :
COVERAGES CERTIFICATE NUMBER: 23532066 REVISION NUMBER: XXXXXXX
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD
INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,
EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
INSR ADDL SUBR POLICY EFF POLICY EXP
LTR TYPE OF INSURANCE INSD WVD POLICY NUMBER (MM/DD/YYYY) (MM/DD/YYYY) LIMITS
A X COMMERCIAL GENERAL LIABILITY Y Y GLO 1883909 10/1/2025 10/1/2026 EACH OCCURRENCE $ 1,000,000
DAMAGE TO RENTED
CLAIMS-MADE X OCCUR PREMISES (Ea occurrence) $ 1,000,000
MED EXP (Any one person) $ 25,000
PERSONAL & ADV INJURY $ 1,000,000
GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $ 2,000,000
PRO-
POLICY JECT LOC PRODUCTS - COMP/OP AGG $ 2,000,000
OTHER: $
COMBINED SINGLE LIMIT
A AUTOMOBILE LIABILITY Y Y BAP1883913 10/1/2025 10/1/2026 (Ea accident) $
1,000,000
ANY AUTO BODILY INJURY (Per person) $
X XXXXXXX
OWNED SCHEDULED BODILY INJURY (Per accident) $ XXXXXXX
AUTOS ONLY AUTOS
HIRED NON-OWNED PROPERTY DAMAGE
X AUTOS ONLY X AUTOS ONLY (Per accident) $ XXXXXXX
$ XXXXXXX
C UMBRELLA LIAB Y Y SXS 2487118 10/1/2025 10/1/2026 $ 5,000,000
X OCCUR EACH OCCURRENCE
X EXCESS LIAB CLAIMS-MADE AGGREGATE $ 5,000,000
DED RETENTION $ $ XXXXXXX
WORKERS COMPENSATION PER OTH-
A Y WC1883912 10/1/2025 10/1/2026 X STATUTE ER
AND EMPLOYERS' LIABILITY Y/N
A ANY PROPRIETOR/PARTNER/EXECUTIVE EXCEPT FOR OH ND WA WY E.L. EACH ACCIDENT $ 1,000,000
OFFICER/MEMBER EXCLUDED? N N/A
(Mandatory in NH) E.L. DISEASE - EA EMPLOYEE $ 1,000,000
If yes, describe under
DESCRIPTION OF OPERATIONS below E.L. DISEASE - POLICY LIMIT $ 1,000,000
B PROFESSIONAL N N 42-EPP-343950. 10/1/2025 10/1/2026 $5,000,000 PER CLAIM AND
B LIABILITY RETRO DATE 6/1/86 $5,000,000 AGGREGATE
CLAIMS MADE
DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required)
THE FOLLOWING PROJECT INFORMATION IS REFERENCED FOR CONVENIENCE ONLY: RE: RFQU NO. 24-752-017 DEKALB COUNTY BOARD OF EDUCATION AND DEKALB
COUNTY SCHOOL DISTRICT ARE ADDITIONAL INSUREDS AS RESPECTS GENERAL LIABILITY AND THIS COVERAGE IS PRIMARY AND NON-CONTRIBUTORY, AN
ADDITIONAL INSURED AS RESPECTS AUTO LIABILITY, AND IS AN ADDITIONAL INSURED AS RESPECTS UMBRELLA/EXCESS LIABILITY, AND THIS COVERAGE IS PRIMARY
AND NON-CONTRIBUTORY, IF REQUIRED BY WRITTEN CONTRACT. WAIVER OF SUBROGATION APPLIES TO GENERAL LIABILITY, AUTO LIABILITY, EXCESS/UMBRELLA
LIABILITY, AND WORKERS COMPENSATION/EMPLOYER’S LIABILITY, WHERE ALLOWED BY STATE LAW AND IF REQUIRED BY WRITTEN CONTRACT.
CERTIFICATE HOLDER CANCELLATION
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE
THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN
23532066 ACCORDANCE WITH THE POLICY PROVISIONS.
DEKALB COUNTY BOARD OF EDUCATION
OPERATIONS DIVISION AUTHORIZED REPRESENTATIVE
SAM A. MOSS SERVICE CENTER
1780 MONTREAL ROAD
TUCKER GA 300846705 USA
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ACORD 25 (2016/03) The ACORD name and logo are registered marks of ACORD
CONTINUATION DESCRIPTION OF OPERATIONS/LOCATIONS/VEHICLES/EXCLUSIONS ADDED BY ENDORSEMENT/SPECIAL PROVISIONS (Use only if more space is required)
DEKALB CO BOE & SCHOOL DISTRICT 2024
ACORD 25 (2016/03) Certificate Holder ID: 23532066